Dec 10, 2024 City Commission Meeting

GOOD EVENING.

RECORDING

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GOOD EVENING EVERYONE.

[1.  CALL TO ORDER]

THANK YOU SO VERY MUCH FOR COMING OUT TO OUR CITY COMMISSION MEETING.

WE WANT TO WELCOME YOU THIS EVENING.

WE ARE PLEASED THAT YOU HAVE DEMONSTRATED AN INTEREST IN THE CITY OF LAUDERDALE LAKES BY ATTENDING A CITY COMMISSION MEETING.

WE HOPE THAT YOU ENJOY THE MEETING AND WILL ATTEND MORE OF THESE MEETINGS IN THE FUTURE.

PLEASE TURN OFF OUR SILENCE, ALL OF OUR CELL PHONES.

ANY PERSON REQUIRING AUXILIARY A AND SERVICES MUST HAVE CONTACTED THE CITY CLERK'S OFFICE AT 9 5 4 5 3 5 2 7 0 5 AT LEAST 24 HOURS PRIOR TO THIS MEETING.

ANY INDIVIDUAL WHO WISHES TO ADDRESS THE CITY COMMISSION MAY DO SO.

PROVIDING IT IS ACCOMPLISHED IN AN ORDERLY MANNER AND IN ACCORDANCE WITH THE PROCEDURES OUTLINED IN SECTION TWO DASH FIVE FOUR.

PARENTHESES TWO OF THE CODE OF ORDINANCES, PETITIONS FROM THE PUBLIC PER SECTION TWO DASH FIVE FOUR OF THE CODE OF ORDINANCES, EACH PERSON DESIRING TO PETITION THE CITY COMMISSION WILL BE ALLOTTED FIVE MINUTES UNDER THE APPLICABLE ORDER OF BUSINESS FOR THE CITY COMMISSION.

MEETING PETITIONS FROM THE PUBLIC SHALL NOT EXCEED 30 MINUTES IN AGGREGATE TIME.

THE MAYOR AT HER DISCRETION MAY ALLOW MORE TIME THAN THE ALLOTTED TIME.

EACH PERSON WHO WISHES TO ADDRESS THE CITY COMMISSION MUST SIGN IN WITH THE CITY CLERK BY 7:00 PM BY COMPLETING THE PETITION FROM THE PUBLIC FORM LOCATED ON THE PODIUM OUTSIDE OF THE CITY COMMISSION.

CHAMBERS, THE CITY COMMISSION MEETING IS A BUSINESS MEETING, AND AS SUCH, PLEASE CONDUCT YOURSELVES IN A RESPECTFUL AND PROFESSIONAL MANNER, BOTH IN TONE OF VOICE AS WELL AS CHOICE OF WORDS.

PLEASE DIRECT YOUR COMMENTS TO THE CITY COMMISSION AS A BODY THROUGH THE PRESIDING OFFICE AND NOT TO THE AUDIENCE OR INDIVIDUAL CITY COMMISSIONER.

THANK YOU SO VERY MUCH FOR LISTENING.

OUR MEETING IS NOW CALLED TO ORDER.

ROLL CALL MADAM CLERK MAYOR EDWARDS PHILLIPS.

HERE VICE MAYOR SWELL.

HERE, COMMISSIONER HARRISON PRESENT, COMMISSIONER MAXWELL WILLIAMS PRESENT, COMMISSIONER THOMAS PRESENT, CITY MANAGER, BROWN STUBBS PRESENT CITY ATTORNEY CALLOWAY PRESENT.

MADAM MAYOR, WE HAVE A QUORUM.

THANK YOU SO VERY MUCH OUR INVOCATION AND PLEASURE OF ALLEGIANCE.

WE ARE PLEASED THAT OUR INVOCATION WILL BE PROVIDED BY APOSTLE SHARON BENNETT OF THE OVERCOMERS LIFE COMMUNITY CENTER.

APOSTLE BENNETT, LET US PRAY.

ETERNAL GOD AND THE HEAVENLY FATHER, WE COME BEFORE YOU THIS EVENING.

WE THANK YOU FOR THE DAY, GOD THAT YOU HAVE MADE, AND WE COME GOD JUST TO GLORIFY YOU BECAUSE YOU ARE WORTHY TO BE PRAISED.

FATHER GOD, REPRESENT THE CITY OF LORD DE LAKES BEFORE YOU AND THE COMMISSIONER'S GOD WHO WILL COME TO LET OUT THIS MEETING ON TONIGHT.

SOVEREIGN GOD, WE THANK YOU FOR THE DOORS THAT YOU HAVE CLOSED OR WANTED TO KEEP OPEN.

WE THANK YOU FOR THE DOORS THAT YOU ARE OPEN, GOD, THAT WE WANNA KEEP CLOSED THIS YEAR.

HEAVENLY FATHERS, YOU'RE ABOUT TO PROCEED IN THIS MEETING.

SOVEREIGN GOD, WE ASK FOR WISDOM.

MOST OF ALL.

GOD WILL ASK FOR UNDERSTANDING AND KNOWLEDGE, PROCEED AS GOD AS WE GO FORWARD IN OUR BUSINESS MEETING.

FATHER, WE THANK YOU THAT EVERY ANSWERS WILL BE MET TONIGHT AND IT BE HEART.

WE'LL BE GLAD THAT WE ARE HERE IN THIS PROCESSION.

FATHER, WE GIVE A PRAISE AND GLORY FOR TH IS THE KINGDOM, THE POWER AND THE GLORY FOR AND EVER LETS GOD'S PEOPLE SAY AMEN.

AMEN.

AMEN.

AMEN.

PLEASE JOIN ME IN STANDING TO RECITE THE PLEDGE OF ALLEGIANCE TO THE FLAG.

I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND FOR WHICH STANDS, ONE NATION UNDER GOD IN VISIBLE WITH LIBERTY AND JUSTICE FALLS.

THANK YOU SO MUCH.

YOU MAY BE SEATED.

THANK YOU APOSTLE BENNETT FOR YOUR PRAYER FOR THE CITY AND RESIDENTS OF BUSINESSES OF LAUDERDALE LAKES.

ITEM FOUR, PROCLAMATIONS PRESENTATIONS.

WE DO NOT HAVE ANY ITEM FIVE,

[5.  APPROVAL OF MINUTES FROM PREVIOUS MEETING]

ITEM FIVE A ITEM FIVE, B ITEM.

MADAM VICE MAYOR, MADAM MADAM, VICE MAYOR.

MAYOR, I HAVE READ THE MINUTES FOR NOVEMBER 25, 24, CITY COMMISSION WORKSHOP, NOVEMBER 26TH, 2024, CITY COMMISSION MEETING.

THERE ARE NO ERRORS OR OMISSION.

I MOVE THAT THE MINUTES BE CONFIRMED.

MAYOR EDWARDS PHILLIPS VICE MAYOR SWELL FOUR.

COMMISSIONER HARRISON FOUR, COMMISSIONER MAXWELL WILLIAMS. FOUR, COMMISSIONER THOMAS.

FOUR.

MOTION PASSES.

THANK YOU SO MUCH.

ITEM SIX, PETITIONS FROM THE PUBLIC.

ARE THERE ANY PETITIONS FROM

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MADAM MAYOR, THANK YOU SO MUCH.

ITEM SEVEN,

[A.  ORDINANCE 2024-012 OF THE CITY OF LAUDERDALE LAKES, FLORIDA, IN ACCORDANCE WITH CHAPTER 4, SECTION 403 OF THE LAUDERDALE LAKES CITY CODE, CONDITIONALLY ADOPTING WITH CHANGES AN AMENDMENT TO THE CITY OF LAUDERDALE LAKES COMPREHENSIVE PLAN, BY AND THROUGH PROCEDURES REQUIRED FOR THE EXPEDITED STATE REVIEW PROCESS IN ACCORDANCE WITH THE AUTHORITY AND REQUIREMENTS SET FORTH IN SECTION 163.3184, FLORIDA STATUTES, SPECIFICALLY PROVIDING FOR AMENDMENTS TO THE FUTURE LAND USE ELEMENT AND THE FUTURE LAND USE MAP OF THE CITY OF LAUDERDALE LAKES COMPREHENSIVE PLAN ATTACHED HERETO AS EXHIBIT A, IN ORDER TO UPDATE AND PROVIDE FOR CONSISTENCY OF PERMITTED USES, DEVELOPMENT REVIEW REQUIREMENTS AND POLICIES WITH THE BROWARD COUNTY LAND USE PLAN AND TO REFLECT ACCURATE LAND USE DESIGNATIONS IN CONFORMITY WITH THE CITY FUTURE LAND USE MAP; AUTHORIZING TRANSMITTAL OF THE COMPREHENSIVE PLAN AMENDMENT TO THE DEPARTMENT OF COMMERCE, BROWARD COUNTY PLANNING COUNCIL AND OTHER AGENCIES AS REQUIRED BY SECTION 163.3184(3), F.S. AND SECTION 163.3184(11), F.S., AND PROVIDING FOR INCLUSION IN THE COMPREHENSIVE PLAN]

ATTORNEY CALLWAY MADAM MAYOR AND COMMISSIONERS, ORDINANCE NUMBER 2 0 2 4 DASH ZERO TWO.

AN ORDINANCE OF THE CITY OF LAUDERDALE LAKES, FLORIDA IN ACCORDANCE WITH CHAPTER FOUR, SECTION 4 0 3 OF THE LAUDERDALE LAKE CITY CODE CONDITIONALLY ADOPTING WITH CHANGES IN AN AMENDMENT TO THE CITY OF LAUDERDALE LAKE'S.

COMPREHENSIVE PLAN, BY AND THROUGH PROCEDURES REQUIRED FOR THE EXPEDITED STATE REVIEW PROCESS IN ACCORDANCE WITH THE AUTHORITY AND REQUIREMENTS SET FORTH IN SECTION 1 6 3 0.3184 FLORIDA STATUTES SPECIFICALLY PROVIDING FOR AMENDMENTS TO THE FUTURE LAND USE ELEMENT AND THE FUTURE LAND USE MAP OF THE CITY OF LAUDERDALE LAKES.

COMPREHENSIVE PLAN ATTACHED HERE TO AS EXHIBIT A IN ORDER TO UPDATE AND PROVIDE FOR CONSISTENCY OF PERMITTED USES, DEVELOPMENT REVIEW REQUIREMENTS AND POLICIES WITH THE BROWARD COUNTY LAND USE PLAN AND TO REFLECT ACCURATE LAND USE DESIGNATIONS IN CONFORMITY WITH THE CITY FUTURE LAND USE MAP AUTHORIZING TRANSMITTAL OF THE COMPREHENSIVE PLAN AMENDMENT TO THE DEPARTMENT OF COMMERCE, BROWARD COUNTY PLANNING COUNCIL AND OTHER AGENCIES AS REQUIRED BY SECTION 1 6 3 0.3 1-843-FLORIDA STATUTES AND SECTION 1 6 3 0.3 1-844-FLORIDA STATUTES AND PROVIDING FOR INCLUSIONS IN THE COMPREHENSIVE PLAN, PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE.

SO THIS IS A MOTION TO BRING ORDINANCE 2 0 2 4 DASH ZERO TWO TO THE FLOOR FOR DISCUSSION.

MADAM MAYOR, MR. THOMAS, I'D LIKE TO BRING ORDINANCE 2024 DASH 0 1 2 TO THE FLOOR FOR DISCUSSION.

VICE MAYOR SWELL FOUR.

COMMISSIONER HARRISON FOUR, COMMISSIONER MAXWELL WILLIAMS. FOUR.

COMMISSIONER THOMAS.

FOUR, MAYOR EDWARDS PHILLIPS FOUR.

THANK YOU MADAM MAYOR.

AT THIS TIME I ASK MS. TANJA MCCOY, OUR DEVELOPMENT SERVICES DIRECTOR TO PROVIDE AN UPDATE ON THIS ITEM THREE.

YOU MADAM MAYOR.

THANK YOU.

THANK YOU MS. SANJA MADAM MAYOR COMMISSION.

UM, THIS EVENING WE'RE LOOKING AT AN ORDINANCE ZERO, I MEAN 2 0 2 4 DASH 0 1 2 AIMED TO ADOPT AN AMENDMENT TO THE CITY OF LAUDERDALE LAKES COMPREHENSIVE PLAN, SPECIFICALLY THE FUTURE LAND USE ELEMENT AND THE FUTURE LAND USE MAP.

THESE CHANGES ARE NECESSARY TO ALIGN WITH THE BROWARD COUNTY LAND USE PLANNING, UM, BOARD, AS WELL AS BROWARD COUNTY.

WE RECOMMEND THE APPROVAL OF THE PROPOSED AMENDMENT AT ITS, IT HAS BEEN THOROUGHLY REVIEWED AND REVISED BASED ON FEEDBACK RECEIVED FROM BROWARD COUNTY PLANNING COUNCIL.

AND TO MAINTAIN THE CITY CERTIFICATION AND COMPLY WITH BROWARD COUNTY'S REQUIREMENTS, WE MUST SUBMIT THE AMENDMENT BY JANUARY 23RD, 2025.

THANK YOU.

DID THE, THIS ITEM IS A PUBLIC HEARING ITEM.

ANYONE FROM THE PUBLIC HAVE ANY COMMENTS? PUBLIC HEARING, PUBLIC COMMENTS? THANK YOU SO MUCH.

PUBLIC HEARING IS CLOSED.

PUBLIC HEARING IS NOT CLOSED.

THANK YOU SO MUCH.

UH, COLLEAGUES, ANY COMMENTS? NONE.

NONE FOR ME.

THANK YOU.

SOLICIT A MOTION TO APPROVE ORDINANCE 2 0 2 4 DASH 0 1 2.

MADAM MAYOR, MADAM VICE MAYOR, I WOULD LIKE TO BRING ORDINANCE 2024 DASH 0 1 2 TO THE FLOOR FOR APPROVAL.

VICE MAYOR SWELL FOR COMMISSIONER HARRISON.

COMMISSIONER MAXWELL WILLIAMS, COMMISSIONER THOMAS, MAYOR EDWARDS PHILLIPS MOTION PASSES.

THANK YOU.

ITEM EIGHT, CONSIDERATION OF ORDINANCES ON FIRST READING.

THERE ARE NOT ANY ITEM NINE

[9.  CONSIDERATION OF RESOLUTIONS ON CONSENT AGENDA]

WOULD ANYONE LIKE TO PULL EITHER FOR FURTHER DISCUSSION? IF NOT, SOLICIT A MOTION FOR APPROVAL? READ THE TITLE.

I'M GONNA READ THE TITLE.

READ THE TITLE.

OKAY.

YES.

YES SIR.

MADAM MAYOR AND COMMISSIONERS RESOLUTION 2 0 2 4 DASH NINE SEVEN A RESOLUTION OF THE CITY OF LAUDERDALE LAKES, FLORIDA AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NUMBER TWO TO THAT CERTAIN AGREEMENT.

NUMBER 22 FRP 18 BETWEEN THE CITY OF LAUDERDALE LAKES AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION TO FUND THE CITY'S CANAL BANK REHABILITATION PROJECT.

A COPY OF THE AMENDMENT NUMBER TWO IS ATTACHED HERE TO AS EXHIBIT A, A DRAFT COPY OF WHICH CAN BE INSPECTED IN THE OFFICE OF THE CITY CLERK PROVIDING FOR ADOPTION OF RECITALS, PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK, PROVIDING AN EFFECTIVE DATE RESOLUTION 2 0 2 4 DASH NINE EIGHT A RESOLUTION OF THE CITY OF LAUDERDALE LAKES, FLORIDA AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NUMBER TWO TO THAT CERTAIN AGREEMENT.

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COPY OF AMENDMENT NUMBER TWO TO THE AGREEMENT IS ATTACHED HERE TO AS EXHIBIT A DRAFT COPY OF WHICH CAN BE INSPECTED IN THE OFFICE OF THE CITY CLERK PROVIDING FOR ADOPTION OF RECITALS, PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK PROVIDING AN EFFECTIVE DATE.

SO THIS A MOTION TO APPROVE ITEM NINE A, RESOLUTION 2 0 24 DASH 0 9 7 AND ITEM NINE B, RESOLUTION 2 0 24 DASH 0 9 8 ITEM MAYOR COMMISSION.

THOMAS, I'D LIKE TO MOVE TO APPROVE RESOLUTION 2024 DASH 0 9 7 AND RESOLUTION 2024 DASH NINE EIGHT.

COMMISSIONER HARRISON FOUR, COMMISSIONER MAXWELL WILLIAMS, FOUR, COMMISSIONER THOMAS, FOUR MAYOR EDWARDS PHILLIPS FOUR VICE MAYOR SWELL.

FOUR.

MOTION PASSES.

THANK YOU.

ITEM 10,

[A.  RESOLUTION 2024-099 AWARDING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN CONTRACT AGREEMENT NO.: 24-3410-01B, CITYWIDE LAWN MAINTENANCE SERVICES, BY AND BETWEEN THE CITY OF LAUDERDALE LAKES AND TROPICAL TOUCH GARDEN CENTER INC. FOR LAWN MAINTENANCE SERVICES FOR AN AMOUNT NOT TO EXCEED TWO HUNDRED FIVE THOUSAND TWO HUNDRED AND NO/100 DOLLARS ($205,200.00) PER FISCAL YEAR]

ATTORNEY CALLWAY MADAM MAYOR AND COMMISSIONER'S RESOLUTION 2 0 2 4 DASH ZERO NINE A RESOLUTION OF THE CITY COMMISSION OF LAUDERDALE LAKES, FLORIDA, AWARDING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A TEST RESPECTIVELY.

THAT'S CERTAIN CONTRACT AGREEMENT NUMBER 24 DASH 3 4 1 0 1 B.

CITYWIDE LAWN MAINTENANCE SERVICES, BY AND BETWEEN THE CITY OF LAUDERDALE LAKES AND TROPICAL TOUCH GARDEN CENTER, INC.

FOR LAWN MAINTENANCE SERVICES FOR AN AMOUNT NOT TO EXCEED $205,200 PER FISCAL YEAR.

A COPY OF WHICH IS ATTACHED HERE TO AS EXHIBIT A, A DRAFT COPY OF WHICH CAN BE INSPECTED IN THE OFFICE OF THE CITY CLERK PROVIDING FOR ADOPTION OF RECITALS, PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK PROVIDING AN EFFECTIVE DATE.

MADAM MAYOR, SOLICIT A MOTION TO BRING TO THE FLOOR FOR DISCUSSION.

COMMISSIONER HARRISON, I'D LIKE TO BRING RESOLUTION 2 0 2 4 DASH NINE NINE TO THE FLOOR FOR DISCUSSION.

COMMISSIONER MAXWELL WILLIAMS, FOUR COMMISSIONER THOMAS.

FOUR, MAYOR EDWARDS PHILLIPS VICE MAYOR SWELL FOUR.

COMMISSIONER HARRISON.

FOUR.

THANK YOU.

THANK MADAM MANAGER.

THANK YOU MADAM MAYOR.

GOOD EVENING EVERYONE.

ONCE AGAIN, I'D LIKE TO CALL MR. RON DE BRUNE AND MS. BOBBY WILLIAMS TO PROVIDE AN UPDATE ON THIS ITEM.

MS. BOBBY WILL PROVIDE AN UPDATE IN REFERENCE TO PROCUREMENT AND MR. RON DE BRU WILL PROVIDE INFORMATION IN REFERENCE TO OPERATIONS AND ALSO MADAM MAYOR, DURING OUR DISCUSSION AT WORKSHOP, THE COMMISSION DID ASK FOR SOME ADDITIONAL INFORMATION AND STAFF IS PROVI PREPARED TO GIVE THAT UPDATE TONIGHT AS WELL THROUGH YOU, MADAM MAYOR.

THANK YOU MS. BOBBY.

MR. RUN.

GOOD EVENING AND HAPPY HOLIDAY.

UM, MADAM MAYOR, VICE MAYOR, CITY COMMISSIONERS, CITY ATTORNEY, OUR BEAUTIFUL CITY MANAGER AND CITY CLERK, OUR STAFF, UH, OUR AUDIENCE, UH, FOR THE RECORD, BOBBY WILLIAMS, THE DIRECTOR OF FINANCIAL SERVICES, AND THE ITEM BEFORE YOU TONIGHT IS TO REQUEST, UH, CONTRACT WITH, UH, THE COMPANY, TROPICAL TOUCH GARDEN CENTER INCORPORATED TO PROVIDE CITYWIDE LAND MAINTENANCE, UH, I'M SORRY, LAWN MAINTENANCE SERVICES TO, TO THE CITY.

UM, THIS PARTICULAR ITEM WAS, UM, ADVERTISED, UM, FOR ABOUT 30 DAYS ON THE CITY'S E-PROCUREMENT PLATFORM, WHICH IS THE BAND STAR.

UH, IT WAS, UH, COMMUNICATED TO ROUGHLY OVER 2,900, UH, I'M SORRY, 785 SUPPLIERS.

AND THE CITY DID, UH, HAVE 33 PLAN HOLDERS.

THOSE ARE JUST THE PEOPLE THAT ACTUALLY DOWNLOADED OUR SOLICITATION, AND WE DID RECEIVE, UH, SIX BIDS, UH, FOR THIS PARTICULAR ITEM.

UM, THE CONTRACTOR, TROPICAL TOUCH GARDEN CENTER INCORPORATED, UH, WAS THE LOWEST RESPONSIVE AND RESPONSIBLE, UH, BIDDER IN THE SOLICITATION, AND WE ARE REQUESTING A CONTRACT AWARD IN THE AMOUNT OF $205,200, UM, ANNUALLY OR ANNUALLY FOR A TOTAL OF FIVE YEARS.

UH, THE CITY IS REQUESTING AN INITIAL CONTRACT PERIOD OF TWO YEARS WITH THREE ADDITIONAL OPTIONS TO RENEW.

UH, ADDITIONALLY, THE STRATEGIC CONNECTION FOR THIS ITEM IS OF COURSE, APPROVING OUR PUBLIC IMAGE AS WELL AS MAXIMIZING THE, UH, ECONOMIC DEVELOPMENT OF THE CITY.

IF THERE ARE NO QUESTIONS OR CONCERNS REGARDING THE PROCUREMENT OF THE ITEM, I COULD TURN IT OVER TO MR. DES BROWNES TO DISCUSS THE OPERATIONAL COMPONENT OF THE CONTRACT MATTER.

MAYOR, POLICE, ANY QUESTIONS MATTER? MAYOR, PROCUREMENT COMMISSIONER HARRISON.

THANK YOU.

THANK YOU FOR THE PRESENTATION, MS. BOBBY WILLIAMS. UM, AT THE WORKSHOP I ASKED, UM, THIS IS WHAT WE'RE LOOKING TO SPEND.

THIS IS WHAT'S BEING PROPOSED FOR US, US TO SPEND FOR THIS CONTRACT.

WHAT WERE WE SPENDING ON OUR PRIOR, UH, VENDOR, UH, THROUGH MA THROUGH YOU MADAM MAYOR? THAT IS CORRECT.

WE ARE REQUESTING

[00:15:01]

UM, IN OUR FIRST, FIRST YEAR, UH, WE ARE REQUESTING ONLY $153,000 ONLY DUE TO, UH, NEEDING NINE MONTHS OF SERVICE.

IN PREVIOUS YEARS.

UH, WE HAVE SPENT, UH, A LITTLE OVER $144,000, AND AT THIS TIME, I CAN BRING UP MR. DES BROWNES TO DISCUSS MORE OF THE DETAILS OF, UH, THE AMOUNTS IN THE OPERATIONS OF THOSE CONTRACTS THAT WOULD BE ALLOWED BEFORE MADAM MAYOR, BEFORE COMMISSIONER HARRISON, BEFORE HE COMES UP, I JUST WANT TO CLARIFY.

YOU'RE SAYING WE SPENT ON LAWN MAINTENANCE SERVICES A LITTLE OVER 140,000 A YEAR PRIOR, UH, IN TWO THREE, MADAM MAYOR, IN 2023, THE CITY DID EXPENSE ROUGHLY OVER $144,000 IN LONG MAINTENANCE SERVICES.

COMMISSIONER HARRISON, IS THERE AN EXPLANATION WHY RIGHT NOW WE THINK $205,200 WOULD BE APPROPRIATE FOR OUR NEW VENDOR? YOU, MADAM MAYOR, BEFORE MR. UH, DE BROWNES DE BRO COMES UP, UH, THERE ARE DIFFERENCES IN THE SCOPE OF WORK.

THE CONTRACTS THAT WE UTILIZED IN 2023 WERE, UM, PRETTY, PRETTY OLD.

UH, KEEP IN MIND THAT WE DO KEEP CONTRACTS FOR ABOUT FIVE YEARS, AND TYPICALLY THE, THE PRICING POINT DOES REMAIN CONSTANT.

UM, SO WHEN YOU GO OUT TO BID, TYPICALLY THE PRICING POINT, UH, MAY INCREASE DUE TO THE CONSUMER PRICE INDEX.

UM, BUT IT'S AT THIS TIME BECAUSE OF THE, THE, THE DIFFERENCE IN THE SCOPE.

I'D LIKE MR. DES BROWNS TO EXPLAIN A LITTLE BIT MORE OF WHAT THAT SCOPE OR THE DIFFERENCES IN THE SCOPES, UM, WILL BE IN THE UPCOMING, IN THE UPCOMING CONTRACT.

THAT'LL BE ALLOWED.

YES.

THANK YOU, MS. HARVEY.

THANK MR. RYAN.

THANK YOU, MRS. WILLIAM.

UH, GOOD EVENING, MADAM MAYOR, MAD VICE MAYOR, COMMISSIONERS, UH, MAD MANAGER, MR. CELIA CLERK AND THE AUDIENCE.

UH, FOR THE RECORD, MY NAME IS JUAN DE BRU, UH, PUBLIC WORKS DIRECTOR, UH, MY MAYOR FOR MANY YEARS.

UH, THE CITY'S LANDSCAPE, UH, HAS BEEN HANDLED BY A COMBINATION OF CONTRACTUAL SERVICES AND INHOUSE STAFFING.

UH, UH, BRIEFLY IF I GIVE YOU OVERVIEW OF THE LANDSCAPE AREA THAT WE MAINTAIN, WE HAVE FIVE PARKS.

UH, WILLWOOD PARKS IS A PRETTY LARGE PARK WITH SHRUBS ALL AROUND IT.

WE HAVE VENT PARK, AGAIN, ANOTHER LARGE PARK, ALL THIS GRAY LARGE PARK, UH, SOUTHWEST PRESERVE NORTH GATE.

UH, WE HAVE THE MAIN ROADWAY SET, WOOD SEVEN, EVEN THOUGH IT'S NOT OUR ROAD, IT'S UH, FDOT ROAD, BUT BECAUSE WE ARE THE ONE THAT INSTALLED THE LANDSCAPE, WE SIGNED A MAINTENANCE AGREEMENT WITH FDOT, UH, TO MAINTAIN STATE WITH SEVEN.

SAME THING FOR OAKLAND PARK BOULEVARD FROM 31ST AVENUE UP TO THE TURNPIKE, UH, WE HAVE, UH, NORTHWEST 44TH STREET.

UH, WE HAVE NORTHWEST 58TH AVENUE.

WE HAVE NORTHWEST 52ND AVENUE, UH, NORTHWEST 38TH AVENUE.

AGAIN, IT'S NOT OUR MAIN ROADWAY, IT'S, UH, COUNTY RIGHT AWAY, BUT BECAUSE WE ARE THE ONE THAT INSTALLED THE LANDSCAPE, WE ARE REQUIRED TO MAINTAIN IT NORTHWEST 31ST.

UH, THE C 13 GREENWAY 12.

UH, NOW WE HAVE MORE OF IT BECAUSE NOW FDOT JUST COMPLETED ANOTHER SECTION EAST OF 39, UH, STREET, UH, SOMERSET DRIVE.

WE HAVE NEW PARKS, THE TRAILHEAD PARKS THAT JUST ADDED TO THE LANDSCAPE.

UH, THAT WAS 50TH AVENUE WITHIN HIGHLAND GARDEN.

AND ALSO WE HAVE THE MINOR ROAD, UH, 21ST STREET, 24, 26, 29, UH, 37, 36, 40 FIRST.

SO ALL OF THOSE ARE WITHIN OUR, UH, MAINTENANCE AREA.

SO IN 2023, WE HAD FOUR VENDORS THAT IS TO COMPLEMENT AND HOUSE STAFFING AND MAINTAINING THOSE AREAS.

IN 2023, UH, THREE OF THOSE CONTRACT EXPIRED AND WE USED TO EXTEND THEM ON A YEARLY BASIS, BUT PER PROCUREMENT SERVICES, WE COULD NOT EXTEND THOSE CON CONTRACT ANYMORE.

SO PER PROCUREMENT SERVICES REQUIREMENT, WE HAD TO GO OUT AND GET A NEW CONTRACT.

SO THE CHOICE WAS EITHER WE GET THREE CONTRACTS OR WE CAME UP WITH THE IDEA OF CO COMBINING ALL THREE INTO ONE CONTRACT, UH, WHICH COVER, UH, ALL OF THE SERVICES, UH, GRASS CUTTING, UH, SHRUB CUTTING, UH, TRASH, UH, TREE RUINING, UH, TREE TRIMMING.

ALL OF THAT IS COMBINED INTO ONE, UH, CONTRACT.

UH, GOING FORWARD AND LIKE, UH, MRS. WILLIAM STATED AT THAT PARTICULAR YEAR FOR THIS THREE CONTRACT, WE SPENT EXACTLY $144,118 FOR THOSE THREE SERVICES.

BUT THAT

[00:20:01]

SO WHEN YOU GO OUT TO BID, MOST OF THE TIME YOU EXPECT A LITTLE BIT MORE THAN WHAT WAS THE ORIGINAL CONTRACT.

AND SINCE THEN, WE'VE BEEN TRYING TO GET MONTH TO MONTH, UH, AS NEEDED SERVICES TO COMPLEMENT, UH, STAFFING BASED ON THE, UH, PURVIEW OF THE CITY MANAGER.

BUT, UH, IF YOU DRIVE AROUND, YOU CAN SEE THE SERVICES IS NOT SATISFACTORY BECAUSE SETTLE SEVEN, WE CHASING ISSUES BECAUSE WE DON'T HAVE THE MANPOWER, UH, WITHOUT THIS CONTRACT WILL HELP US.

WE ARE CHASING ISSUES BY THE TIME WE GET BACK TO CIVIL SEVEN AND DO OTHER AREAS.

YOU SEE THESE WEEDS GOING HIGHER THAN, THAN THE SHRUBS BECAUSE WE, WITH THE STAFFING THAT WE HAVE RIGHT NOW, WE CANNOT KEEP UP WITH GOING ALL OF THOSE CYCLES WHEN DURING THE PARKS.

'CAUSE THE PARKS, YOU, YOU CAN WITH MOTH BECAUSE THEY ARE USING THE PARKS EVERY WEEK.

SO WE HAVE TO KEEP THE, THE FIELD AND, UH, GOOD CONDITION.

VT PARK, WILLY WEBB, THEY, THEY HAVE SOCCER, FOOTBALL, SO ALL OF THE SERVICES ARE NEEDED.

AND, UH, AND WE NEED THOSE COMPLIMENT, UH, TO ASSIST, UH, IN-HOUSE STAFFING.

MADAM MAYOR.

THANK YOU COMMISSIONER HARRISON.

THANK YOU FOR THAT, RON.

UM, I AGREE.

IT'S, IT IS VERY URGENT TO MY COLLEAGUES.

I JUST, I THINK IT'S VERY URGENT FOR US TO TAKE CARE OF OUR AESTHETICS IN THE COMMUNITY.

UM, YOU MENTIONED THAT IT'S NOT JUST ABOUT CUTTING GRASS, BUT IT'S PRUNING THE TREES AND DOING SOME TRIMMINGS INCLUDED IN THAT PACKAGE AS WELL.

WOULD THAT ALSO INCLUDE, UM, WHAT DO THEY CALL, UH, LIGHT LANDSCAPING, LIKE PUTTING DOWN SOME FLOWERS AND PLACES WHERE WE ALREADY HAVE FLOWERS DOWN IN THE GRASS? SPRUCING THAT UP.

CAN THAT ALSO BE INCLUDED? UH, TWO MILLIMETER, UH, NO, BUT, UH, WE HAVE A PROJECT IN THE LINEUP TO ADDRESS THIS KIND OF CONCERN.

OKAY.

MADAM MAYOR, IF I HAVE ONE MORE QUESTION, IF I MAY, MR. HARRISON.

UM, WE ARE BEING PROPOSED A FIVE YEAR CONTRACT BEING LOCKED INTO TWO YEARS AND THEN RENEWAL EVERY YEAR AFTER THAT.

IS THERE ANY WAY WE CAN TRY THESE FOLKS OUT? AND I, I STILL DON'T KNOW IF THE PRICE IS JUSTIFIED, BUT IS THERE ANY WAY WE CAN AMEND THAT AGREEMENT TO JUST BE ONE YEAR AND DO A YEAR BY YEAR CONTRACTUAL AGREEMENT? UM, DO YOU MADAM MAYOR? I BELIEVE, UH, PROCUREMENT SERVICES WOULD BE MS. BOBBY.

THANK YOU.

UH, THANK YOU MADAM MAYOR.

THAT IS POSSIBLE.

UH, BUT KEEP IN MIND, EVERY YEAR THAT YOU RENEW, UM, YOU MAY OR MAY NOT BE ABLE TO MAINTAIN THAT SAME PRICING POINT.

UH, WITH THE INITIAL PERIOD OF ONE YEAR, I'M SORRY, FOR TWO YEARS.

WE KNOW FOR TWO YEARS THE PRICING POINT WILL NOT CHANGE.

UM, IF WE DO THE INITIAL ONE YEAR PERIOD, ONCE WE GO BACK OUT TO, TO RENEW WITH THE VENDOR, IT'S A POSSIBILITY THAT VENDOR CAN COME BACK AND SAY, HEY, THE PRICING OF OIL HAS CHANGED, PRICING OF FUEL HAS CHANGED.

UM, THE PRICING OF LABOR RATES HAVE CHANGED, THEREFORE, WE MAY HAVE TO ADJUST OUR RATES.

UM, BUT IT'S TOTALLY UP TO THE, UH, THE COMMISSION THROUGH YOU MADA MAYOR.

UM, IF WE WANT TO DO THE ONE YEAR, UM, OR THE TWO YEARS.

MADAM MAYOR, COMMISSIONER THOMAS.

THANK YOU, MADAM MAYOR.

UM, THANKS FOR THE PRESENTATION.

UH, AS YOU'VE SAID, MS. BOBBY AND MR. DEBRUNE, THAT COST OF LIVE IN AND COST OF MATERIALS AND ALL THAT HAVE GONE UP.

UM, AND I'M LOOKING AT 61,000, YOU'RE TALKING ADDITIONAL FROM 2018, RIGHT? THAT'S THE ADDITIONAL, UM, I THINK THAT'S FEASIBLE AS WELL AS I'M IN AGREEMENT WITH THE TWO YEAR.

I JUST TODAY DID A CONTRACT TRYING TO SWITCH FROM THREE YEAR TO ONE YEAR, AND IT WAS MUCH MORE HIGHER.

UM, SO I'M IN AGREEMENT WITH THE TWO YEAR FOR US TO ASSESS AFTER THE TWO YEAR AND, AND MOVE FORWARD WITH THAT.

MADAM MAYOR, VICE MAYOR, MR. MAYBE IT'S FOR MISS BOBBY.

HE SAID IT'S TWO YEARS, BUT IT'S REALLY FOR FIVE YEARS.

WHAT HAPPENS AFTER THE TWO YEARS IF WE DECIDE THAT WE NO LONGER IT'S NOT WORKING FOR US, IS IT'S A CONTRACT THAT CAN BE BROKEN WITHOUT ANY PENALTY, UH, THROUGH YOU, MADAM MAYOR.

THAT IS A, THAT'S A FANTASTIC QUESTION.

UH, TYPICALLY WHEN WE COME TO THE, UH, COME TO YOU AND REQUEST A TOTAL OF A FIVE YEAR AGREEMENT, UM, WITH THE INITIAL PERIOD BEING ONE OR TWO YEARS AFTER THAT PERIOD, WE WORK WITH THE FINANCIAL SERVICES DEPARTMENT, WORK WITH BOTH THE DEPARTMENT AS WELL AS THAT VENDOR TO DETERMINE IF WE WANT TO PROCEED WITH THE FOLLOW UP YEAR.

AT THAT POINT, WE HAVE THE ABILITY TO ACCEPT ANY PRICE CHANGES OR ANY CHANGES IN THE CONTRACT.

BUT TYPICALLY AT THAT POINT, PER THE PROCUREMENT POLICY, THE RENEWALS ARE GENERALLY, UH,

[00:25:01]

SO WE TYPICALLY DON'T COME BACK TO THE COMMISSION TO SAY WE ARE RENEWING IT, IT, IT JUST HAPPENS.

IF WE DETERMINE THAT WE NEED TO TERMINATE, UH, THEN YOU WOULD SEE A NEW, UH, NEW BID BEING ADVERTISED AND THEN A NEW CONTRACT BEING PRESENTED TO YOU.

OKAY.

THANK YOU COMMISSIONER MAXWELL WILLIAMS. THANK YOU, MADAM MAYOR.

SO MY QUESTION IS, IF THE, WE HAD FOUR DIFFERENT VENDORS, WHICH WORKED OUT TO BE 144,000, UM, WHY DO WE NOT TRY TO DO THE SAME THING TO SAVE SOME MONEY? DID WE GO THAT ROUTE AND SEE IF WE COULD CONTINUE WITH THE SAME PROCESS THAT WE HAD? WHY, WHY, WHY DID WE CHANGE? OKAY.

UM, DURING MADAM MAYOR, UM, FOR THE LAST, I WOULD SAY EIGHT MONTH, UM, WE TRIED THAT PROCESS.

IT STARTED A PROCESS.

IT, IT WAS MOST LIKE A SURVIVAL, UH, WAY BECAUSE WE DID NOT HAVE IT IN CONTRACT.

AND DRIVING AROUND, UH, THE CITY, YOU WOULD, YOU WOULD SEE THE LACK OF MAINTENANCE BECAUSE STAFF WAS NOT ABLE TO, UH, KEEP UP WITH ALL THE NEEDS OF THE LANDSCAPE.

UH, MANY TIME I DRIVE ON SEAT, WHAT, SEVEN, I ALMOST CLOSE MY EYES 'CAUSE I COULDN'T SEE, UH, WHAT, WHAT WHAT WE WERE, WHAT I WAS SEEING BECAUSE, UM, WHEELS WERE, WERE GOING OUT OF CONTROL.

SO IT'S NOT, IT'S NOT EFFICIENT, IT'S NOT FEASIBLE TO, TO KEEP UP WITH THAT PROCESS BECAUSE IT WAS LIKE A PIECEMEAL, UM, WE WERE JUST USING THE MANAGER'S PURVIEW.

UH, THE SENIOR MANAGER CAN APPROVE A CONTRACT BELOW $25,000.

SO THAT'S WHAT WE ARE USING TO JUST GIVE HIM SOME SERVICE, UH, CALLING A CON A VENDOR TELLING, HEY, GIVE US SOME SERVICE ON SIX SEVEN AND AUCKLAND PARK BOULEVARD WHILE STAFFING IS DOING ALL THIS STUFF.

SO IT'S REALLY NOT FEASIBLE.

UH, YOU WILL SEE THE DIFFERENCE, UH, DRIVING AROUND.

UM, KEEPING UP WITH LANDSCAPE IS A VERY TEDIOUS TASK.

UM, OKAY, MR. ALRIGHT, SO YOU'RE SAYING IT'S BETTER TO JUST DO ONE, HAVE IT WITH ONE CONTRACT.

SO WITH THAT SAID, I'M JUST HOPING TO SEE, LIKE I'M DRIVING THROUGH AND I'M HOPING I'M SEEING SOME BEAUTIFUL, BEAUTIFUL THINGS.

AFTER MADAM MAYOR, WE WILL MONITOR THIS CONTRACT.

'CAUSE UM, WE HAVE TO ASSESS, UM, UH, THE, THE SERVICE THEY PROVIDING, UM, AND SEE THE DIFFERENCE AS WELL.

MS. BOBBY, I HAVE A QUESTION ABOUT PROCUREMENT TO, TO MAKE SURE THAT I'M CLEAR.

AFTER THE TWO YEAR PERIOD, IF THE COMMISSION DECIDES.

SO AT THE THIRD YEAR, DID I UNDERSTAND THAT YOU SAY THAT THERE COULD BE A NEGOTIATION AGAIN ABOUT THE PRICE? OR WILL THE THIRD, FOURTH AND FIFTH YEAR BE THE SAME AS THE FIRST AND SECOND YEAR THROUGH YOU, MADAM MAYOR? THE, BEFORE WE MOVE INTO THE THIRD YEAR, WE WOULD ISSUE A OPTION TO RENEW TO BOTH THE DEPARTMENT OF PUBLIC WORKS AS WELL AS THE VENDOR.

UH, AND THEN THE VENDOR, I'M SORRY, THE DEPARTMENT OF PUBLIC WORKS WOULD DETERMINE THAT THEY WANTED TO MOVE FORWARD.

AND IF WE WANTED TO CONTINUE WITH THE CONTRACT AND THE CONTRACTOR AGREES THAT WE COULD MAINTAIN THE SERVICES AT THE SAME PRICE, WE JUST DO A RENEWAL LETTER AND WE, UM, BILATERAL RENEWAL LETTER AND WE KEEP IT IN OUR FILES.

IF THE PRICING POINT GOES UP, WE'LL COME BACK TO YOU TO AMEND THAT CONTRACT BECAUSE AT THAT POINT, THE, THE PRICING POINT WOULD BE MORE THAN THE 2 0 5, 200.

BUT IF IT REMAINS THE SAME FOR THAT THIRD YEAR, FOR THAT FOURTH YEAR OR THAT FIFTH YEAR, WE'LL JUST HAVE A ADMINISTRATIVE LETTER OF RENEWAL.

IF THE CONTRACTOR ON THAT THIRD YEAR WANTS TO NEGOTIATE THE PRICE POINT, DO WE HAVE A MAXIMUM THAT WE WOULD NEGOTIATE THREE, MADAM MAYOR, WE START WITH THE CONSUMER PRICE INDEX CHANGE.

IF THE CONTRACTOR COMES BACK AND SAY, I NEED A 5%, 2%, WHATEVER THAT AMOUNT IS, WE DETERMINE WHAT THE, UH, THE CPI INDEX FOR THAT, FOR THAT, UH, EITHER MATERIAL OR SERVICE THEY ARE REQUESTING TO, TO CHANGE.

AND AGAIN, IF IT'S APPROPRIATE, UH, IF IT'S, UH, NOT MORE THAN WHAT THE CPI ADJUSTMENT ALLOWS AT THAT TIME FOR THAT MONTH, THERE WERE THAT, THAT THAT PERIOD, UH, WE WOULD ACCEPT IT, UM, CONDITIONALLY.

AND OF COURSE, IF THE AMOUNT IS OVER THE, THE 2 0 5 200, YOU WOULD SEE THAT AS A CONTRACT AMENDMENT.

ALRIGHT, THANK YOU COLLEAGUES.

ANYONE ELSE SOLICIT A MOTION, COLLEAGUES FOR APPROVAL FOR RESOLUTION 2 0 2 4 0 9 9.

MADAM MAYOR, COMMISSIONER

[00:30:01]

COMMISSIONER MAXWELL WILLIAMS FOR COMMISSIONER THOMAS FOR MAYOR EDWARDS PHILLIPS FOR VICE MAYOR SWELL FOR COMMISSIONER HARRISON FOR MOTION PASSES.

THANK YOU.

THANK YOU.

ITEM 10 B,

[B.  RESOLUTION 2024-100 AUTHORIZING PURCHASE OF TIRE CHANGER MACHINE AND BALANCER MACHINE FROM MOHAWKS LIFTS, LLC IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THAT CERTAIN SOURCEWELL COOPERATIVE CONTRACT NO. 121223-MRL, VEHICLE LIFTS WITH GARAGE AND FLEET MAINTENANCE EQUIPMENT (“CONTRACT”), IN AN AMOUNT NOT TO EXCEED THIRTY-FOUR THOUSAND EIGHT HUNDRED AND TWENTY-NINE AND 54/100 DOLLARS ($34,829.54)]

MAD MAYOR AND COMMISSIONER'S RESOLUTION 2 0 2 4 DASH ZERO A RESOLUTION OF THE CITY COMMISSION OF LAUDERDALE LAKES, FLORIDA IN ACCORDANCE WITH ARTICLE 13, SECTION 82 DASH 3 58 PER ND OF THE CITY OF LAUDERDALE LAKES PROCUREMENT CODE AUTHORIZING PURCHASE OF TIRE CHANGER MACHINE AND BALANCER MACHINE FROM MOHAWK'S LIFTS LLC IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THAT CERTAIN SOURCE.

WELL, COOPERATIVE CONTRACT NUMBER 1 2 1 2 2 3, UH, DASH MRL VEHICLE LIFTS WITH GARAGE AND FLEET MAINTENANCE EQUIPMENT, UH, IN AN AMOUNT NOT TO EXCEED $34,829 AND 54 CENTS.

A COPY OF SAID CONTRACT IS ATTACHED HERE TO AS EXHIBIT A.

A DRAFT COPY AND AN ESTIMATE IS, UH, ATTACHED AS EXHIBIT B, BOTH OF WHICH CAN BE INSPECTED IN THE OFFICE OF THE CITY CLERK PROVIDING FOR ADOPTION OF RECITALS, PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK, PROVIDING AN EFFECTIVE DATE.

SO THIS IS A MOTION TO BRING RESOLUTION 2 0 2 4 DASH ZERO ZERO TO THE FLOOR FOR DISCUSSION.

MADAM MAYOR, COMMISSIONER THOMAS, I'D LIKE TO BRING RESOLUTION 2024 DASH ONE ZERO TO THE FLOOR FOR A DISCUSSION.

COMMISSIONER THOMAS, FOUR, MAYOR EDWARDS, PHILLIPS FOUR VICE MAYOR SWELL FOUR.

COMMISSIONER HARRISON FOUR, COMMISSIONER MAXWELL WILLIAMS. FOUR MADAM MANAGER.

THANK YOU MADAM MAYOR.

AT THIS TIME, WE WILL HAVE MS. BOBBY WILLIAMS AND MR. EZ BRUS PROVIDE AN UPDATE ON THIS ITEM, AND THEY ALSO HAVE A LITTLE ADDITIONAL INFORMATION THAT WAS REQUESTED AT LAST NIGHT'S WORKSHOP THROUGH YOU, MADAM MAYOR.

THANK YOU MS. BOBBY.

GOOD EVENING ONCE AGAIN, BOBBY WILLIAMS. UH, THE ITEM BEFORE YOU IS TO, UH, PURCHASE A PIECE OF EQUIPMENT, UH, TO REPLACE THE PIECE OF EQUIPMENT THE CITY DOES CURRENTLY OWN.

ACTUALLY, IT'S TWO, ONE PIECE OF EQUIPMENT, TWO COMPONENTS.

UM, ONE IS THE TIRE CHANGER PAIRED WITH THE WHEEL BALANCER PIECE OF EQUIPMENT, AND WE ARE REQUESTING TO, UH, PURCHASE THIS ITEM THROUGH, UH, CO-OPERATIVE CONTRACT.

UH, THE LEAD AGENCY BEING, UH, SOURCE.

WELL, UH, THIS, THIS PARTICULAR CONTRACT THAT WE ARE REQUESTING TO USE HAS BEEN COMPETITIVELY BID, UH, BY, UH, SOURCE.

WELL, THE, UH, THE PIECE OF EQUIPMENT THAT WE CURRENTLY HAVE IS OBSOLETE AND DOES REQUIRE, UH, LOTS OF REPAIR.

UH, RIGHT NOW, UH, WE ARE REQUESTING TO REPLACE THIS ITEM AT A PRICE OF $34,829 AND 54 CENTS.

AND ONE OF THE, I THINK, CONCERNS THAT WE HAD HAD LAST NIGHT WAS ABOUT THE WARRANTY.

AND THERE IS A WARRANTY ON THIS PIECE OF EQUIPMENT.

UM, THERE IS A, A ONE YEAR WARRANTY ON BOTH THE EQUIPMENT, UH, AND THE, AND THE LABOR.

AND THE STRATEGIC COMPONENT FOR THIS ITEM IS APPROVING OUR PUBLIC INFRASTRUCTURE.

AT THIS TIME, I CAN ENTERTAIN ANY QUESTIONS OR CONCERNS ABOUT THE PURCHASE.

I DON'T HAVE ANY, NONE FROM ME.

COMMISSIONER THOMAS.

THANK YOU, MADAM MAYOR.

MS. BOBBY, UM, YOU JUST MENTIONED THE ONE YEAR WARRANTY.

NORMALLY PARTS ARE REALLY GOOD THAT FIRST YEAR.

IS THERE AN EXTENDED WARRANTY WITH THAT OR HOW DOES THAT WORK IN TERMS OF SERVICE? SO THIS PARTICULAR PURCHASE DOES NOT INCLUDE AN EXTENDED WARRANTY.

HOW, HOWEVER, THE, UH, WARRANTY, IT DOES SAY THREE YEARS FOR DATE OF INSTALLATION, NO, THAT'S FOR WORKMANSHIP.

UM, OVERALL, THERE'S JUST A ONE YEAR THE CITY DID NOT, UH, DECIDE TO PURCHASE AN EXTENDED WARRANTY PERIOD.

WE COULD CERTAINLY, UH, ADD THAT BACK INTO THE, UM, PRICING POINT IF THAT IS SOMETHING THE COMMISSION WOULD LIKE TO DO SO, BUT RIGHT NOW, THE ACTUAL PRICING POINT OF 34,829 DOES NOT INCLUDE ANY EXTENDED WARRANTIES.

TYPICALLY, THE REPAIR AND MAINTENANCE IS A PART OF OUR NORMAL OPERATING COSTS.

AND CONSIDERING THE PIECE OF EQUIPMENT THAT WE HAVE RIGHT NOW COSTS CONSIDERABLE AMOUNT OF MONEY BECAUSE OF THE, THE OBSOLETE EQUIPMENT, UH, WE ANTICIPATE THE REPAIR AND MAINTENANCE TO BE SIGNIFICANTLY LESS IN THE FIRST FEW YEARS OF THE PURCHASE.

THANK YOU, MADAM MAYOR.

AND HOW LONG DID WE HAVE THAT PIECE OF THE OLD OBSOLETE EQUIPMENT? 20 YEARS.

OKAY.

SO AGAIN, THE ITEM IS, IS ONE PIECE, TWO COMPONENTS, AND ONE OF THE PIECES IS 15 YEARS OLD AND THE OTHER, UH, 17.

UH, NOT THAT EQUIPMENT LASTS THAT LONG, BUT BECAUSE OF OUR USAGE, WE ANTICIPATE IF WE WERE TO PURCHASE, UM, THIS ITEM ONCE AGAIN, IT'LL LAST AROUND

[00:35:01]

THANK YOU, YOUR HONOR.

MS. BARBIE FOLLOW UP QUESTION.

DURING THESE 15 AND 17 YEAR PERIOD, DID WE HAVE TO HAVE THE EQUIPMENT REPAIRED? AND WHAT WERE THE COSTS OF REPAIRING PIECE NUMBER ONE AND PIECE NUMBER TWO, IF YOU WILL, YOU MAD MAYOR, IF I MAY BRING UP THE EXPERT ON THE EQUIPMENT TO DISCUSS MORE ABOUT THE, UH, REPAIRS? THANK YOU, MR. RON.

R BROAD FOR THE RECORD BY MAYOR.

UH, IT'S NOT SOMETHING THAT BREAK DOWN OFTEN.

AGAIN, IT'S A TIRE CHANGER, BUT WHEN IT DOES BREAK DOWN, WE, WE HAVE CHALLENGES GETTING REPLACEMENT PARTS FOR IT.

RIGHT NOW, IT'S BEEN DOWN.

WE CAN EVEN FIND THE PARTS.

WE, WE DON'T HAVE ONE.

SO, UM, BRIEFLY, UH, WE MAINTAIN THE FLEET, THE C FLEET, UH, WHICH, UH, UH, HAS 40 VEHICLES AND TRUCKS.

WE HAVE, UH, ACTUALLY 27 TRAILERS AND OTHER PIECE OF EQUIPMENT LIKE LAWNMOWERS.

UH, WE HAVE NINE OTHER PIECE OF, UH, EQUIPMENT LIKE MAT, VX, UH, THE, THE GATORS THAT WHEN WE USE, WHEN, UM, THERE'S EVEN LIKE TO TRANSPORT, UH, VISITORS.

SO ANY, RIGHT NOW, ANYTIME THAT, UH, WE HAVE A TIRE ISSUE WITH EITHER ONE OF OUR TRUCK OR MOSTLY LAWNMOWERS, UM, THAT'S THE ONE WE HAVE THE MOST PROBLEM WITH.

UM, 'CAUSE WHEN THEY RIDE ON, YOU KNOW, BOTTLES, THEY GOT, THE TIRES GET PUNCHED, SO WE HAVE TO SHIP IT AWAY FROM PUBLIC WORKS FOR A SIMPLE TIRE REPAIR.

AND WE MIGHT GET IT THE SAME DAY, UH, BASED ON THE WORKLOAD OF, UH, THE VENDOR THAT WE SEND IT TO.

OR SOMETIMES IT CAN BE THE NEXT DAY OR THE, THE DAY AFTER, WHICH KIND OF, UH, DAMPER OUR OPERATION.

WE HAVE TO WAIT FOR THAT PIECE OF EQUIPMENT IF IT'S REALLY IMPORTANT FOR US.

SO IF WE HAVE IT IN HOUSE, WE CAN FIX IT.

WE HAVE THE STAFFING TO, TO CONDUCT THE, THE REPAIR.

SO WE JUST DON'T HAVE THE EQUIPMENT.

SO IT WILL HELP, HELP OUR EFFICIENCY, UH, GREATLY.

MADAM MAYOR.

MR. RON, DURING THE TIMES THAT WE DID SEND IT OUT TO BE REPAIRED, ABOUT HOW MUCH DID IT COST TO REPAIR A TIRE? UH, IT DEPENDS ON, IT SAYS IF IT'S A TRUCK OR SOMETIMES THE TIRE CAN BE JUST, UH, REPAIR OR WE HAVE TO REPLACE THE ENTIRE TIRE, OR IF IT'S A LAWNMOWER, UH, VERSUS A GATOR OR TRUCK, IT, IT, IT DEPENDS.

BUT ON, ON AN ANNUAL BASIS, SOMETIMES WE GET CLOSE TO A THOUSAND DOLLARS.

IT CAN BE BASED ON THE YEAR, IT CAN BE MORE, IT CAN BE LESS.

UM, BUT MOSTLY THE EFFICIENCY.

WHEN WE NEED THAT PIECE OF EQUIPMENT, WE HAVE TO WAIT, UH, TO GET IT BACK.

UH, IT CAN BE A DAY, IT CAN BE TWO DAY, IT CAN BE THREE DAYS.

UM, DO WE HAVE ANY IDEA OF HOW MUCH AN EXTENDED WARRANTY WOULD COST? WE CAN DEFINITELY FIND OUT.

MADAM MAYOR, I'M JUST, JUST CURIOUS.

MADAM MAYOR, MADAM VICE MAYOR, IT, THE CONSUMER REPORT RECOMMENDS THAT YOU NEVER TAKE AN EXTENDED WARRANTY.

AND I REALIZED THAT MANY TIMES WHEN I DO IT, IT DOESN'T HELP ME BECAUSE THINGS GENERALLY IT'S GOING TO BE THREE TO FIVE YEARS AND NINE OUTTA 10 TIMES THINGS BREAK DOWN AFTER THAT WARRANTY.

SO THANK YOU.

IF THEY HAD 20 YEARS, LET'S SAY WE'RE GOING TO GET 10 YEARS OUT OF IT, DIVIDED IT INTO A HALF, 10 YEARS WOULD BE GOOD.

JUST FOR INFORMATION'S SAKE.

MR. RON, PLEASE? MM-HMM .

UH, I GUESS I'M AN EXTENDED WARRANTY KIND OF GIRL MYSELF, YOU, SO YES, I AM.

FIVE YEARS AFTER THAT, YOU'RE NOT GONNA THANK YOU, MR. ANY OTHER COLLEAGUES? OKAY, SOMETHING ELSE MS. BOB, YOU WOULD LIKE TO ADD FOR YOU? MADAM MAYOR, IF I MAY, UH, THE CITY ALSO HAS A SURPLUS, UH, EQUIPMENT PROGRAM.

SO WHEN THIS ITEM IS REPLACED, UM, THE ITEM THAT IS BEING, THE ITEM THAT IS BEING REPLACED NORMALLY GOES OUT TO AUCTION TO TO BE SOLD.

SO SOMETIMES WE, YOU KNOW, FORGET TO, TO, UH, DIVULGE THAT PIECE OF INFORMATION.

SO WE DO ANTICIPATE THIS EQUIPMENT TO, UM, TO GENERATE ROUGHLY AROUND A THOUSAND DOLLARS.

SO THAT WOULD OFFSET THE COST OF THE 34,000.

COULD BE LESS, COULD BE A LITTLE BIT MORE DEPENDING ON WHAT THE APPETITE IS WHEN WE PUT IT ON THE AUCTION.

GOOD INFORMATION TO KNOW.

MS. BOBBY.

THANK YOU.

SOLICIT A MOTION TO BRING RESOLUTION 2 0 2 4 DASH ZERO FOUR APPROVAL.

MADAM MAYOR, MADAM VICE MAYOR, I'D LIKE TO BRING RESOLUTION 2 0 2 4 DASH 1 0 0 TO THE FLOOR FOR APPROVAL.

COMMISSIONER THOMAS FOR MAYOR EDWARDS PHILLIPS FOR VICE MAYOR SWELL.

FOR COMMISSIONER HARRISON.

FOR

[00:40:01]

MOTION PASSES.

ITEM 10 C,

[C.  RESOLUTION 2024-101 APPROVING AND AUTHORIZING AMENDMENT OF RFQ 23-3110-07Q CONTRACT AWARD FOR THE PLANNING AND ARCHITECTURAL DESIGN SERVICES FOR NEW FIRE STATION NO. 37, REPLACING AND SUBSTITUTING FIRST-RANKED VENDOR ACAI ASSOCIATES, INC. (“ACAI ASSOCIATES”), AS THE APPROVED VENDOR, WITH AWARD TO SECOND-RANKED VENDOR, CPZ ARCHITECTS, INC., FOLLOWING ACAI ASSOCIATE’S TERMINATION OF ALL CONTRACTS WITH THE CITY AFTER CONTRACT AWARD; FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN CONTRACT NO. 23-3110-07QCPZ BETWEEN THE CITY OF LAUDERDALE LAKES (“CITY”) AND CPZ ARCHITECTS, INC., FOR THE PLANNING AND ARCHITECTURAL DESIGN SERVICES FOR NEW FIRE STATION NO. 37, IN AN AMOUNT NOT TO EXCEED SIXTY-SEVEN THOUSAND SEVEN HUNDRED AND FORTY-FIVE DOLLARS ($67,745.00)]

ATTORNEY CALLAWAY UNDER MAYOR AND COMMISSION'S RESOLUTION 2 0 2 4 DASH ZERO ONE A RESOLUTION OF THE CITY COMMISSION OF LAUDERDALE LAKES FLORIDA APPROVING AND AUTHORIZING AMENDMENT OF RFQ 23 DASH 310 0 7 Q CONTRACT AWARD FOR THE PLANNING AND ARCHITECTURAL DESIGN SERVICES FOR NEW FIRE STATION NUMBER 37, REPLACING AND SUBSTITUTING FIRST RANKED VENDOR, AKAI ASSOCIATES, INC.

AS THE APPROVED VENDOR WITH THE AWARD TO THE SECOND RANKED VENDOR, C PZ ARCHITECTS, INC.

FOLLOWING AKAY ASSOCIATES' TERMINATION OF ALL CONTRACTS WITH THE CITY AFTER CONTRACT AWARD.

FURTHER AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE UNDER TEST RESPECTIVELY THAT CERTAIN CONTRACT NUMBER 23 DASH 310 DASH ZERO SEVEN QCPZ BETWEEN THE CITY OF LAUDERDALE LAKES AND CPZ ARCHITECTS, INC.

FOR THE PLANNING AND ARCHITECTURAL DESIGN SERVICES FOR THE NEW FIRE STATION NUMBER 37 IN AN AMOUNT NOT TO EXCEED $67,745.

COPY OF SAID CONTRACT IS ATTACHED HERE TO ITS EXHIBIT A, A DRAFT COPY OF WHICH CAN BE INSPECTED IN THE OFFICE OF THE CITY CLERK PROVIDING FOR ADOPTION OF RECITALS AND PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK AND PROVIDING AN EFFECTIVE DATE.

SOLICIT A MOTION TO BRING RESOLUTION 2 0 24 DASH ZERO ONE TO THE FLOOR FOR DISCUSSION.

MADAM MAYOR, COMMISSIONER HARRISON, I MOVE THAT WE BRING RESOLUTION TO 2024 DASH 1 0 1 TO THE FLOOR FOR DISCUSSION.

MAYOR EDWARDS PHILLIPS VICE MAYOR SWELL FOUR.

COMMISSIONER HARRISON FOUR, COMMISSIONER MAXWELL WILLIAMS. FOUR, COMMISSIONER THOMAS.

FOUR.

THANK YOU MADAM MANAGER.

THANK YOU MADAM MAYOR.

AT THIS TIME, MS. BOBBY WILLIAMS WILL PROVIDE AN UPDATE ON THIS ITEM AS IT IS A PROCUREMENT ITEM, AS WELL AS MR. EZ BRUS AS OUR PROJECT MANAGER.

THROUGH YOU MADAM MAYOR.

THANK YOU MS. BOBBY.

THANK YOU.

UH, THIS, UH, RESOLUTION APPROVING A CONTRACT TO, UM, CPZ ARCHITECTS DOES TWO THINGS, UH, THROUGH YOU, MADAM MAYOR.

ONE.

IT IS TERMINATE TERMINATING THE CONTRACT AGREEMENT THAT WE CURRENTLY HAVE WITH AKAI ASSOCIATES OFFICIALLY, AND IT'S AWARDING A NEW CONTRACT TO THE CPZ ARCHITECTS.

I KNOW THIS, THIS PARTICULAR PROJECT IS NEAR AND DEAR TO YOUR HEARTS AS WE WANNA GET THIS NEW DESIGN, UH, AND CONSTRUCTED BUILDING COMPLETED, YOU KNOW, RIGHT AWAY SO THAT WE CAN IMPROVE AND ENHANCE OUR PUBLIC SAFETY SERVICES.

UM, THE, UH, FIRST CONTRACTOR, UH, AKAYA ASSOCIATES WAS AWARDED, UH, A CONTRACT THROUGH THE CITY IN FEBRUARY 20, 24.

A FEW MONTHS LATER, THEY HAD TO TERMINATE WITH THE CITY DUE TO THEIR COMPANY.

UM, CLOSING DOWN THE CITY DID ACCEPT, UH, THAT, THAT CANCELLATION OR TERMINATION LETTER, AND THEREFORE WE MOVED ON TO THE SECOND RANKED, UH, FIRM, UH, THAT HAD BEEN, UM, EVALUATED AND OF COURSE RANKED, UH, BY OUR EVALUATION COMMITTEE, WHICH WAS CPZ.

UH, ARCHITECTS INCORPORATED.

THE CITY MOVED AHEAD WITH EVALUATING THEIR PROPOSAL.

AND, UH, TONIGHT WE ARE HOPING, UH, TO GET THE APPROVAL OF THE COMPANY TO MOVE AHEAD WITH BOTH THE PLANNING, UH, PLANNING AND ASSESSMENTS OF, OF THAT FIRST PHASE OF THE PROJECT FOR A TOTAL OF $67,745.

UH, AT THIS TIME, I'D LIKE TO BRING UP MR. DIS BROS TO DISCUSS A LITTLE BIT MORE ABOUT THE ACTUAL, UH, MR. RON COMPONENTS OF THE, UH, DESIGN AND PLANNING.

UM, THANK YOU MRS. WILLIAMS. UM, MADAM MAYOR, UM, WHEN THE RFQ WAS UH, ADVERTISED, HE WAS ADVERTISED WITH THE SCOPE OF, UH, THREE PHASE, PHASE ONE, UH, PLANNING PHASE TWO DESIGN AND PHASE THREE, UH, CONSTRUCTION INSPECTION.

UH, WHY DID WE BREAK IT DOWN LIKE THAT? BECAUSE, UM, EVEN AT THIS STAGE, UH, WE STILL DEBATING THE, THE BEST ALTERNATIVE, UH, LOCATION FOR THE FIRE STATION.

SO WE HAVE THREE ALTERNATIVE WE'RE LOOKING INTO RIGHT NOW.

UH, ONE OF THEM IS DEMOLISHING WHAT'S THERE NOW AND THEN BUILDING AT THE EXACT LOCATION.

UH, ONE OF THE ALTERNATIVE IS TO BUILD A NEW FIRE STATION IN BETWEEN THE TWO BUILDINGS WHILE WE KEEP THE OLD BUILDING.

AND THE LAST ALTERNATIVE WOULD BE TO BUILD THE FIRE STATION BETWEEN AND DEMOLISH THE OLD BUILDING.

UH, NOT JUST THAT THERE ARE OTHER, UH, FACTOR THAT NEED TO BE CONSIDERED.

FOR EXAMPLE, ARE WE GONNA GO ONE STORY, TWO STORIES.

UH, THOSE ARE, UH, DECISION THAT YOU MAKE DURING THE PLANNING PHASE AND THE CONSULTANT DECIDED THAT IT WOULD BE BETTER, UH, FOR BOTH PARTIES TO KNOW EXACTLY WHAT WE WANNA DO PRIOR TO GIVE TO GIVING

[00:45:01]

SO AT THIS PARTICULAR TIME, THEY ARE PROVIDING A PRICING JUST FOR THE PLANNING PHASE.

ONCE WE EARN OUT ALL THE DETAIL OF THE PLANNING STAGE, THEY WILL PROVIDE A SECOND PROPOSAL FOR DESIGN AND INSPECTION DURING CONSTRUCTION.

MADAM MAYOR, UH, WE FEEL LIKE, UH, BOTH APPROACH ARE, ARE, ARE GOOD, BUT THAT WILL BE MORE ACCURATE IN TERMS OF THE PRICING FOR THE DESIGN BECAUSE AT THE TIME WE WILL KNOW EXACTLY WHAT WE WANT, WHERE WE WANT IT.

THEY'LL BE ABLE TO PROVIDE A, A CLEAR PROPOSAL FOR THE DESIGN AND ALSO INSPECTION DURING CONSTRUCTION, UH, OF THE PROJECT BY MAYOR.

THANK YOU COLLEAGUES.

MADAM MAYOR.

MR. THOMAS? YES.

THANK YOU SO MUCH MR. RON.

THANK YOU FOR THAT.

UM, GIVING US SOME CLARITY ON THAT.

BUT A FEW QUESTIONS WITH THE, UM, AKIA AKIA THAT WE HAD THE CONTRACT WITH.

WHAT WAS THEIR FULL AMOUNT THAT, WERE THEY AND WERE THEY ALSO BROKEN DOWN INTO PLANNING, DESIGN AND CONSTRUCTION INSPECTION? UH, TO REMIND ME, THE TOTAL AMOUNT WAS A LITTLE BIT OF OVER $1 MILLION.

I BELIEVE IT WAS 1 MILLION ZERO, 12.

OKAY.

I DON'T WANNA PUT THE OF NUMBER ON THE RECORD, BUT THAT WAS ROUGHLY THAT, BUT THAT NUMBER WAS BROKEN DOWN INTO THREE PHASES.

UH, THE PLANNING PHASE FOR ACA AND ASSOCIATE WAS 63,000 ROUGHLY.

UH, THE DESIGN WAS THE MOST, UH, BULKY PART OF THE PROPOSAL.

IT WAS ABOUT 800,000 ROUGHLY FOR THE DESIGN.

AND THE BALANCE WAS FOR INSPECTION DURING CONSTRUCTION.

SO RIGHT, RIGHT NOW FOR CBC ARCHITECT, UH, THEY, THEIR PROPOSAL ABOUT 67,000, WHICH IS ROUGHLY AND THE BALLPARK FIGURE, UH, COMPARED TO WHAT A I, UH, SUBMITTED FOR PLANNING.

COMMISSIONER THOMAS.

THANK YOU MADAM MAYOR.

AND THIS, THEY, YOU SAID THEY WERE THE SECOND ONES IN THE PROCUREMENT, UM, TO MAD MAYOR? YES, THEY WERE THE SECOND RANK.

OKAY.

ALRIGHT.

THANK YOU VERY MUCH.

THANK YOU.

QUESTIONS, COLLEAGUES? I HAVE NONE.

OKAY.

THIS A MOTION FOR APPROVAL FOR RESOLUTION 2 0 2 4 DASH ONE.

MADAM MAYOR, COMMISSIONER HARRISON, I MOVE THAT WE APPROVE RESOLUTION 2 0 2 4 DASH ZERO ONE, MAYOR EDWARDS PHILLIPS FOR VICE MAYOR SWELL FOR COMMISSIONER HARRISON.

FOR COMMISSIONER MAXWELL WILLIAMS. FOR COMMISSIONER THOMAS FOR MOTION PASSES.

THANK YOU.

ITEM 10 D,

[D.  RESOLUTION 2024-102 RATIFYING THE CITY MANAGER’S FILING OF THE CITY’S FISCAL YEAR 2025, PERIOD 1 (OCTOBER); FINANCIAL ACTIVITY REPORT, AS PREPARED BY THE DEPARTMENT OF FINANCIAL SERVICES, FOR THE PURPOSE OF CONFORMING TO THE CITY’S ADOPTED FINANCIAL INTEGRITY PRINCIPLES AND FISCAL POLICIES]

ATTORNEY CALLAWAY ITEM MAYOR AND COMMISSIONER'S RESOLUTION 2 0 2 4 DASH ZERO ONE, I'M SORRY, 1 0 2 A RESOLUTION RATIFYING THE CITY MANAGER'S FILING OF THE CITY'S FISCAL YEAR 2025 PERIOD ONE OCTOBER FINANCIAL ACTIVITY REPORT AS PREPARED BY THE DEPARTMENT OF FINANCIAL SERVICES FOR THE PURPOSE OF CONFORMING TO THE CITY'S ADOPTED FINANCIAL INTEGRITY PRINCIPLES AND FISCAL POLICIES.

A COPY IS ATTACHED HERE TO AS EXHIBIT A, PROVIDING FOR ADOPTION OF RECITALS, PROVIDING AN EFFECTIVE DATE.

SO THIS IS A MOTION TO BRING RESOLUTION 2 0 2 4 DASH 1 0 2 TO THE FLOOR FOR DISCUSSION.