* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. RECORDING [00:00:01] IN PROGRESS. SIX 30. OKAY. GOOD AFTERNOON EVERYONE. [1.  CALL TO ORDER] GOOD AFTERNOON. JUST REMINDER. THANK YOU VERY MUCH. . WELCOME TO THE CITY OF LAUDERDALE LAKES WORKSHOP FOR THIS EVENING, SEPTEMBER THIS AFTERNOON, SEPTEMBER 8TH, 2025. OUR MEETING IS NOT CALLED TO ORDER. ROLL CALL MADAM CLERK, PLEASE. MAYOR EDWARDS PHILLIPS. HERE, MAYOR VICE MAYOR, SWELL PRESENT. COMMISSIONER HARRISON, PRESENT, COMMISSIONER MAXWELL WILLIAMS. PRESENT. COMMISSIONER THOMAS, PRESENT, ACTING CITY MANAGER HOWARD. PRESENT CITY ATTORNEY CALLOWAY. PRESENT. MADAM MAYOR, WE HAVE A QUORUM. THANK YOU SO VERY MUCH. ITEM THREE, DISCUSSION [REVIEW OF THE SEPTEMBER 9, 2025 CITY COMMISSION MEETING AGENDA] REVIEW OF THE SEPTEMBER 9TH, 2025 CITY COMMISSION MEETING AGENDA, MADAM ACM. THANK YOU, MADAM MAYOR. FIRST, WE'LL REVIEW RESOLUTION 2025 DASH 1 0 7. THAT'S CONSIDERATION OF RESOLUTIONS ON CONSENT AGENDA, EXCEPT IN AN ANNUAL DONATION TO THE CITY OF LAUDERDALE LAKES FROM WESTWAY TOWING INC. IN THE AMOUNT OF $10,000 PER FISCAL YEAR TO SUPPORT CERTAIN CITY EVENTS TO BE DETERMINED BY THE CITY COMMISSION. AND MR. ZAM IS HERE TO PRESENT THAT ITEM THROUGH YOU. MADAM MAYOR. THANK YOU MR. ZAM. GOOD AFTERNOON AND WELCOME BACK MADAM MAYOR. THANK YOU SO MUCH. VICE MAYOR, COMMISSIONERS, CITY ATTORNEY, ACTING CITY MANAGER AND DEPUTY CITY CLERK, MEMBERS OF THE AUDIENCE AND COLLEAGUES. UH, MADAM MAYOR, THIS ITEM IS AN ITEM THAT WE DISCUSSED BACK IN JULY. IT'S, UM, INDICATING TO THE, UH, CITY, UH, ONE OF OUR VENDORS WHO WE NOT SO LONG AGO AWARDED A CONTRACT TO HIS INTEREST IN PARTICIPATING IN CITY EVENTS VIA FINANCIAL CONTRIBUTIONS. THIS VENDOR IS WESTWAY TOWING A LOCAL VENDOR TO THE CITY OF LAUDERDALE LAKES, WHO INDICATED THAT HE WOULD LIKE TO ANNUALLY ON A FISCAL BASIS, DONATE $10,000 TO THE CITY OF LAUDERDALE LAKES. UM, INITIALLY HIS CONTRIBUTION WAS SET TO, UM, BREAST CANCER EVENTS AND, UM, VETERANS EVENTS. HOWEVER, BEFORE THE END OF FISCAL 25, HE WANTED TO MAKE A CONTRIBUTION. UH, SO THE CITY DID INDICATE HIM, HEY, WE HAVE AN EVENT HAPPENING, WHICH WAS OUR, UH, CARIBBEAN, UM, AMERICAN FESTIVAL. AND HE DONATED $10,000 TO THAT EVENT IN FULL, UH, DAYS BEFORE THE EVENT. WE DID GIVE HIM PUBLICITY. UH, THE PIO DEPARTMENT DID MAKE SURE WE GAVE HIM THE COVERAGE ON IT. UH, HOWEVER, MOVING FORWARD IN FISCAL 26 AND THE VENDOR WILL BE PROVIDING A CONTRIBUTION TO THE CITY, WE WANTED TO MAKE SURE THAT IT'S ON THE RECORD AND IT'S VERY TRANSPARENT TO ALL TO KNOW THAT THIS VENDOR IS MAKING A CONTRIBUTION TO THE CITY. UH, THIS CONTRIBUTION WILL BEGIN, UH, IN FISCAL 26. UH, HOW THE CONTRIBUTION WILL COME TO THE CITY. UH, THE INTENTION IS TO BRING IT TOWARDS THE CITY AND AT THE DIRECTION OF THE CITY MANAGER TO DECIDE HOW THE FUNDS WILL BE DISPOSED. UH, WE ARE AWARE THAT THERE ARE EVENTS HAPPENING EVERY YEAR. SOMETIMES EVENTS CONTINUE EVERY YEAR. SOMETIMES EVENT CHANGES EVERY YEAR. SOME EVENTS MAY NOT HAPPEN NEXT YEAR. SO THAT THIS IS THE CONSIDERATION PUT TOWARDS THE CITY COMMISSION TO ADD THE DIRECTION. UH, EXAMPLE, WE HAVE, UM, MORE THAN ONE BREAST CANCER EVENT. HOW DO WE JUST SPLIT $5,000 THERE? UM, IF WE HAVE ONE, IF WE HAVE FIVE BREAST CANCER EVENTS, UH, IT WILL MEAN THAT WE WILL HAVE TO COME TO COMMISSION FOR EVERY SINGLE TIME TO CHANGE A RESOLUTION TO IF WE SPECIFY WHICH EVENT GETS HOW MUCH MONEY. SO TO MAKE IT, UH, SIMPLE, UH, ONE DECLARING THE AMOUNT TO THE CITY COMMISSION AND ALSO AT THE DIRECTION, IF PERMISSION IS GRANTED TO THE FROM THE CITY MANAGER, SHE WILL DECIDE EXACTLY HOW MUCH FUNDS GO INTO EACH EVENT, SPECIFICALLY FOR BREAST CANCER AND FOR VETERANS EVENTS. I'M AVAILABLE FOR ANY QUESTIONS, MAYOR AND COMMISSION COLLEAGUES? NOPE. I REALLY DON'T HAVE ANY. THANK YOU SO MUCH. THANK YOU. THANK YOU MS. ESAN. THANK YOU. MAD MAN MANAGER, A CM THANK YOU MADAM MAYOR. RESOLUTION 2025 DASH 1 0 8 IN ACCORDANCE WITH ARTICLE 13, SECTION 82 DASH 3 5 8 D OF THE LAUDERDALE LAKES PROCUREMENT CODE. AND PURSUANT TO THE TERMS AND CONDITIONS OF THE INTERLOCAL PURCHASING SYSTEMS COOPERATIVE PROGRAM, CONTRACT NUMBER TWO ONE ZERO THREE ZERO THREE, TELEPHONE AND COMMUNICATIONS DATA SYSTEMS AND SOLUTIONS, BY AND BETWEEN THE CITY OF LAUDERDALE LAKES AND RINGCENTRAL, AUTHORIZING AND PROVIDED FOR THE PAYMENT OF INVOICE FOR FISCAL YEAR 2025 IN AN AMOUNT NOT TO EXCEED $26,631 AND 81 CENTS. AND FURTHER AUTHORIZING AND APPROVING FOR PURCHASE OF ADDITIONAL LICENSES FOR THE CITY'S UPGRADED TELEPHONE SYSTEM IN AMOUNT NOT TO EXCEED $30,000 FOR AN ANNUAL COST OF LICENSING AND SERVICES. AND MR. ZAM WILL BE PRESENTING THIS ITEM AS WELL. THROUGH YOU MADAM MAYOR. THANK YOU MR. ZA. GOOD AFTERNOON AGAIN, MADAM MAYOR AND CITY COMMISSION AND PROTOCOLS ALREADY ESTABLISHED. UH, [00:05:01] MADAM MAYOR, THIS ITEM IS TWOFOLD. OUR REQUESTS FOR APPROVAL IN TWO AREAS. ONE, UM, SOMETIME AGO IN 20 MAY 20, AROUND MAY 22. UH, THE CITY MOVED AWAY FROM THE REGULAR PHONE SYSTEM THAT WE HAVE AND MOVED INTO RINGCENTRAL PLATFORM. UH, WE PURCHASED THE EQUIPMENT, WE HAVE THE SOFTWARE, WE HAVE THE LICENSES, AND THIS WAS APPROVED BY A RESOLUTION EVEN THOUGH THE LIMIT WAS, UH, THE ANNUAL LIMIT IS BELOW THE CITY MANAGER'S THRESHOLD. IT WAS BROUGHT BEFORE THE COMMISSION AND APPROVED. THE AMOUNT APPROVED WAS FOR AROUND $24,000 ANNUALLY. WHAT HAPPENED OVER TIME IS THAT THE CITY HAD TO TURNOVER OF STAFF OR INCREASE STAFF. THEREFORE, FOR EACH NEW MEMBER OF STAFF, A NEW LICENSE HAS TO BE PURCHASED. UH, ANNUALLY WE GET A NEW BILL. WE GET A BILL FROM THIS VENDOR ONCE A YEAR. ONCE A YEAR. THIS VENDOR SENDS US A BILL. THIS BILL NORMALLY HAPPENS AROUND JUNE EVERY YEAR. UM, THIS YEAR WHEN WE GOT THE BILL, IT EXCEEDED THE CITY MANAGER'S AUTHORITY SIGNING AUTHORITY. SO OUR INTENTION IS ONE, REQUESTING APPROVAL FROM THE CITY COMMISSION TO PAY THIS INVOICE, WHICH IS AMOUNTING 26,631 AND 81 CENTS. MOVING FORWARD, THE SECOND APPROVAL THAT WE'RE REQUESTING IS THAT TO AVOID ANY FURTHER DELAYS, BECAUSE THIS VENDOR HAS BEEN BEARING PATIENTS WITH US SINCE JUNE, THEY HAVE NOT BEEN ARGUING. WE MADE THEM AWARE, HEY, WE NEED TO GO AND GET OUR APPROVALS AND SO ON. UH, IT IS ANTICIPATED AS USUAL, THE CITY IS GROWING, STAFF IS GROWING, AND WE MAY HAVE TO PURCHASE ADDITIONAL LICENSES AS WE CONTINUE TO GROW TO AVOID ANY DELAYS MOVING FORWARD. WE WOULD LIKE THE PERMISSION FOR THE REST OF THE LIFE OF THE CONTRACT, WHICH ENDS IN 2027 TO HAVE A CAP AT $30,000. IF IT SO MEANS THAT WE PURCHASE ADDITIONAL LICENSES, WE HAVE THAT APPROVAL FROM THE CITY COMMISSION TO GO AHEAD AND PAY THE INVOICE AS SOON AS IT COMES IN IN JUNE. UM, I'M AVAILABLE FOR ANY ADDITIONAL QUESTIONS. MADAM MAYOR, COLLEAGUES, MADAM MAYOR, COMMISSIONER THOMAS. THANK YOU MADAM MAYOR. SO WHAT YOU'RE SAYING, MR. ASSAM, IS THAT THE 30,000 WILL HOLD US TILL THE LIFE OF 2027. OH. UM, THROUGH YOU MADAM MAYOR ONE, WE'RE PAYING THE, WE ARE REQUESTING APPROVAL TO PAY THAT INVOICE. AND TWO, IF WE HAVE TO INCREASE, WE WOULD ONLY INCREASE UP TO 30,000. MEANING IF WE HAVE MORE STAFF THAT COME ON AND THAT BILL COMES MORE THAN 30,000, WE WILL BE RIGHT HERE BACK ASKING FOR YOUR PERMISSION TO PAY THAT INVOICE. MADAM MAYOR, MADAM VICE MAYOR, MR. ANNE, THE 30,000 IS PER YEAR? YES. THAT'S ONLY IF THROUGH YOU MADAM MAYOR, ONLY IF WE PURCHASE ADDITIONAL LICENSES FOR ADDITIONAL STAFF THAT WILL COME ON THIS WAY. YOU GOOD? YOU GOOD? WELL, I REALLY DON'T KNOW HOW IT WORKS, RINGCENTRAL. I DON'T KNOW. SO THE 30,000 COVERS THE COST OF EVERYTHING THROUGH YOU, MADAM MAYOR. SO WHEN WE PURCHASE THE EQUIPMENT, WE PURCHASE THE EQUIPMENT AND WITH THE EQUIPMENT, IT MEANT THAT EVERY YEAR WE'LL PAY AN ANNUAL BILL OF 24,000 AND CHANGE. IF WE ADD MORE LICENSES, MEANING WE ADD A NEW HANDSET TO A NEW STAFF MEMBER THAT COMES ON, WE HAVE TO PURCHASE A LICENSE TO USE THAT PHONE FOR THAT STAFF MEMBER. SO IT COSTS US A LITTLE BIT. SO NOW WE ARE ANTICIPATING THAT THE CITY WILL CONTINUE TO GROW AS WE CONTINUE TO PROGRESS. UH, WE WANT THAT CAP TO ALLOW US IF WE CONTINUE TO MAX THAT 30,000 SO WE DON'T DELAY. THIS VALUE IS ONLY GONNA SEND US AN INVOICE ONCE A YEAR. MADAM VICE MAYOR? YES. MR. ZA AGAIN, IS IT IT IS SIMILAR TO AT AND T OR VERIZON OR T-MOBILE? RINGCENTRAL. MALAM MAYOR THROUGH YOU. SO RINGCENTRAL IS OUR TELEPHONE SYSTEM, BUT WE ARE ALSO ABLE TO USE IT FOR OTHER THINGS. UM, WE GET VOICE RECORDINGS, WE GET TRANSCRIPTS OF PHONE CALLS THAT COME INTO US. WE ARE ABLE TO DO VI VIRTUAL MEETINGS. WE ARE ABLE TO DO TEXT MESSAGES AMONG STAFF MEMBERS ON THEIR PCS AND SO ON. SO IT'S NOT JUST THE REGULAR PHONE SYSTEM. OKAY. THANK YOU. COMMISSIONER MAX WILLIAMS? NO, THAT WAS WHAT I WAS GOING TO ASK. OKAY. UM, THANK YOU MADAM MAYOR. THE, THE CELL, DO THEY A CELL PHONE INCLUDED IN THIS? ACTUALLY MADAM MAYOR THROUGH YOU. THIS IS NOT CELL PHONE, BUT THE SOFTWARE ALLOWS, I COULD DOWNLOAD THE APP ON MY CELL PHONE. MM-HMM . IF MY DESK PHONE RINGS, MY DESKTOP WILL RING AND MY CELL PHONE WILL ALL RING AT THE SAME TIME. OKAY. SO IT'S VERY DIFFICULT FOR US TO MISS A PHONE CALL. OH, THAT'S GOOD MRS. SORRY. SAYING THAT'S GOOD. MRS. UM, UM, ON YOUR FIRST PART OF THE REQUEST, THE INCREASE OF THE INVOICE, WOULD YOU TELL US A LITTLE BIT ABOUT WHY THE INCREASE? I KNOW IT WAS NOT MUCH, BUT, UM, STAFF WOULD'VE INCREASED. UM, FROM MY, UH, UNDERSTANDING FROM THE IT MANAGER, UM, BECAUSE WE HAD STAFF INCREASES, ADDITIONAL LICENSES HAD TO BE PURCHASED. SO FROM THAT 24,000, WE ARE NOW AT THE 26,000. OKAY. AND CHANGE, I'M SURE YOU MADAM MAYOR, COMMISSIONER MAX WILLIAMS. SO IF WE HAVE AN EMPLOYEE AND THEY'RE NO LONGER HERE [00:10:01] AND WE GET A NEW EMPLOYEE, WE COULDN'T USE THAT PREVIOUS LICENSE. WE HAVE TO GET A COMPLETELY NEW ONE. I CANNOT ANSWER THAT, BUT I AM SURE YOU MADAM MAYOR, I COULD ASK UM, OUR IT MANAGER TO CLARIFY THAT. OKAY. FOR WHAT I UNDERSTAND IS THAT IT IS ALREADY RECYCLED, BUT WE ALSO HAVE ADDITIONAL NUMBERS. SO EVEN AS STAFF MIGHT LEAVE, ONE MIGHT LEAVE, TWO WILL COME. AND SO THAT'S MANY AREAS OF THE CITY FROM HOW I UNDERSTOOD IT. SURE. YOU MADAM MAYOR, MR. MAX WILLIAMS. BUT IF I HAVE, IF WE HAVE 10 PHONES AND, AND SOMEBODY LEAVE AND WE, THAT PERSON COME AND TAKE ITS PLACE, I'M NOT SURE. DO WE, ARE WE CHARGED? COULDN'T THAT BE RECYCLED AS YOU SAID? FIND OUT HOW THAT WORKS AND HOW DO, DO WE GET A CREDIT AND IT'S A LEASE AMOUNT OF MONEY? BECAUSE WOULDN'T IT BE THE SYSTEM IS ALREADY THERE. IT'S JUST PRETTY MUCH A NAME CHANGE RIGHT THROUGH MADAM, THE NUMBER IS ALREADY THERE. ALL THE OTHER THINGS ARE, THERE IS JUST A, UH, A PERSON AND THAT'S JUST REALLY CHANGING THAT PERSON'S NAME, CORRECT? CORRECT. UM, THROUGH YOU MADAM MAYOR. YES. ONE I UNDERSTAND. YES. AND THE PERSON NAME PERSON MIGHT HAVE LEFT, BUT THE LICENSE WILL STILL BE THERE TO USE THE PHONE. UM, BUT ADDITIONAL STAFF WILL COME ON AND THEN ADDITIONAL LICENSES. SO YES. UH, FROM WHAT I UNDERSTOOD, UH, IF I, IF KURT IS AVAILABLE, UM, FROM WHAT I UNDERSTOOD, THE LICENSE IS USED. IF THE PERSON LEAVES, WE CAN ALSO USE THAT LICENSE AS WELL. BUT WE'LL, BUT WE HAVE ALSO USED ADDITIONAL LICENSES BECAUSE WE HAVE INCREASED IN OTHER AREAS AS WELL. WITHIN THE CITY. YES. WE ARE USING THAT ONE FOR THAT PERSON WHO LEFT. RIGHT. BUT SOMEBODY ELSE COMES ALONG, WE HAVE TO PURCHASE ADDITIONAL. BUT IT'S YOU, YOU MADAM MAYOR. YES, BUT REMEMBER THE PEOPLE THAT WE ARE GETTING, WE ARE NOT CREATING NEW POSITIONS. THERE ARE POSITIONS THAT ALREADY HERE AND THE PE THERE ARE PEOPLE HERE. SO IF SOMEONE LEAVES, 'CAUSE IT IS NOT LIKE WE ARE CREATING NEW STAFF. SO NOW WE NEED NEW ADDITIONAL. THESE ARE, THIS IS POSITIONS THAT ARE ALREADY HERE. SO WHY ARE WE PAYING MORE OR INCREASING? UH, I APOLOGIZE MADAM MAYOR. I THINK THAT WOULD BE FOR THE IT MANAGER IF HE'S AVAILABLE. MADAM MAYOR, WE CAN EITHER. THANK YOU MADAM MAYOR. WE CAN EITHER SEE IF KURT CAN ANSWER THAT QUESTION NOW OR WE CAN BRING HIM BACK. UM, TOMORROW BEING THAT THIS ITEM IS GOING TO BE ON ITS COURTESY HERE, LET'S SEE IF WE CAN GET SOME INFORMATION. CERTAINLY. JUST ONE MOMENT, MADAM. I DON'T THINK YOU I DIDN'T SEE HIM. I DIDN'T SEE HIM. HE WILL BE RIGHT HERE IN JUST ONE MOMENT. NOT A MAYOR. HAVE A VICE MAY YOUR QUESTION? NO. OH. OH YOU WERE, OH, OKAY. ALL IS HE IN THE BUILDING MADAM? A SIM HE IS IN THE BUILDING. IF YOU'D LIKE MADAM MAYOR, WE CAN MOVE ON BECAUSE THIS IS ANOTHER IT ITEM TO SEE FOR ZAM TO EXPLAIN IT UNTIL KURT GETS HERE. IF YOU WOULD LIKE, WOULD YOU LIKE ME TO CONTINUE OR WAIT? YES. OKAY. THANK YOU. ITEM NUMBER C, RESOLUTION 2025 DASH ZERO NINE AUTHORIZING THE PURCHASE OF SOFTWARE SUBSCRIPTIONS FROM SHY INTERNATIONAL CORP IN ACCORDANCE WITH ARTICLE 13, SECTION 82 DASH 3 58 D OF THE LAUDERDALE LAKES PROCUREMENT CODE. AND PURSUANT TO THE TERMS AND CONDITIONS OF THAT CERTAIN ALTERNATE CONTRACT SOURCE NUMBER 4 3 2 3 0 0 0 0 2 3 DASH NPO DASH ACS SOFTWARE VALUE ADDED RESELLER AND EXECUTED CONTRACT NUMBER CTR 0 6 0 0 2 8 SOFTWARE VALUE ADDED RESELLER MASTER CONTRACT COMPETITIVELY PROCURED BY THE STATE OF ARIZONA IN AN AMOUNT NOT TO EXCEED $40,000 PER FISCAL YEAR, INCLUDING A 5% CONTINGENCY FOR A TOTAL AMOUNT OF $42,000. AND MR. ZAM WILL PRESENT THAT ITEM THROUGH YOU. MADAM MAYOR. THANK YOU MR. ZA. MADAM MAYOR. UM, SO THIS IS AN ITEM THAT WE BROUGHT UP AT THE END OF JULY, UM, PRESENTED TO THE COMMISSION TO MAKE THE COMMISSION AWARE THAT WE HAVE SOME LICENSES THAT ARE GONNA EXPIRE AND THESE SOFTWARE LICENSES ARE INTEGRAL PART OF OUR NETWORK SECURITY AND SO ON. UM, WHEN WE PURCHASE ONE OF THESE LICENSES, IT'S NOT NECESSARILY ONE YEAR, IT'S NOT AN ANNUAL LICENSE, IT'S SOMETIMES THEY WILL GO FOR TWO OR THREE YEARS. IT JUST SO HAPPENS THAT IN FISCAL 26, MOST OF THEM WILL BE EXPIRING. UNFORTUNATELY, WE ARE UNABLE TO SAY NOW HOW MUCH IT'S GONNA COST US. IT'S LIKE CAR INSURANCE. YOU'RE NOT GONNA KNOW YOUR EXACT AMOUNT UNTIL PROBABLY A COUPLE WEEKS BEFORE IT EXPIRES. SO THESE VENDORS SHY IN PARTICULAR WHO'S LIKE THE WALMART OF, UH, SOFTWARE THAT THE CITY HAS PURCHASED FROM MULTIPLE OCCASIONS USING A COOPERATIVE CONTRACT WHERE WE ENJOY PREMIUM PRICING. THIS VENDOR, UM, HAS CON CONTINUOUSLY GIVEN US GOOD OPPORTUNITIES. UM, STAFF IS UNABLE TO GET A QUOTE FROM THEM AT THIS POINT IN TIME BECAUSE THE DATES ARE STILL FAR APART. TRADITIONALLY, THESE LICENSES WOULD'VE [00:15:01] BEEN BOUGHT UNDER THE CITY MANAGER'S LIMIT. WHAT WE ARE TRYING TO DO AS PER GUIDED BY THE CITY COMMISSION, IS TO BRING THESE MATTERS BEFORE YOU FOR APPROVAL BEFORE WE PURCHASE UNDER THE CITY MANAGER'S LIMIT. UH, WE CAN PURCHASE THIS PIECEMEAL, BUT WE KNOW THAT PIECEMEAL AND ESPECIALLY PURCHASING FROM THIS VENDOR IN ONE FISCAL YEAR WILL TAKE US FAR BEYOND THE CITY MANAGER'S APPROVAL LIMIT. THEREFORE, WE HAVE BROUGHT IT NOW TO INDICATE ONE. UH, THESE LICENSES WILL BE EXPIRING DURING FISCAL 26 7 EXCEPT FOR ONE. THE ONE THAT'S NOT EXPIRING IN FISCAL 26 WILL JUST PUT THERE FOR TRANSPARENCY. UH, AND THAT'S THE 6 56 0.25 IS JUST THERE FOR TRANSPARENCY TO SHOW YOU THAT WE STILL HAVE ONE THAT WILL EXPIRE IN THE FOLLOWING FISCAL YEAR. HOWEVER, THE AMOUNTS THAT WE ANTICIPATE, UH, AND RIGHT NOW WHAT WE PAID LAST TIME COUPLE YEARS BACK WAS ABOUT $32,000. WE ARE EXPECTING IT TO BE AROUND $40,000. NOW AGAIN, THAT'S UNLESS WE GET THE ACTUAL QUOTATIONS FROM THEM AND WE ARE REQUESTING ADDITIONAL APPROVAL FOR A 5% INCREASE FROM THAT 40,000 TO MOVE FORWARD. SO AS SOON AS THIS, THESE SOFTWARE, UH, UH, SUBSCRIPTIONS THEY EXPIRE, WE HAVE THE PERMISSION FROM YOUR, FROM YOURSELVES TO PROCEED WITH THE PURCHASE AVAILABLE FOR ANY QUESTIONS. COMMISSIONER MAX WILLIAMS, HOW MANY LICENSE DO WE HAVE TO BE RENEWED? UH, THESE ARE THE ONES THAT ARE STATED HERE. UH, 1, 2, 3, 4 AT THIS POINT IN TIME. AND DO YOU HAVE LIKE HOW MUCH IS IT PER LICENSE? NO, WHAT WE'VE PAID IS WHAT WE'VE STATED THERE LAST TIME WHEN WE PURCHASED THEM. AND AGAIN, SOME OF THEM THEY WERE TWO, THREE YEARS BACK. BUT THANK YOU MADAM MAYOR. SO IF WE ARE NOT SURE OF WHAT THE QUOTE MAY BE, 'CAUSE YOU SAID IT'S LIKE AN INSURANCE. WHY ARE WE ASKING TO INCREASE WHEN WE ARE NOT SURE? AND ALSO SHOULD WE NOT GET AN ESTIMATE BEFORE WE ASKING FOR THE INCREASE, WHICH, UH, THROUGH YOU MADAM MAYOR, WE'RE TRYING TO AVOID THE DELAY IN WHEN THESE THINGS WILL EXPIRE BECAUSE THEY'RE CRITICAL TO OUR NETWORK INFRASTRUCTURE AND SECURITY AS WELL. WHEN IS TO YOU MADAM MAYOR? YES MA'AM. WHEN IS THE EXPIRATION DATE? UM, I'M NOT SURE IF IT WAS GIVEN TO YOU, BUT WE DID PUT SOME DATES ON OUR, UM, YEAH, ON OUR BACKUP. WE DID PUT SOME DATES THERE FOR YOU AS A GUIDE. UM, WE HAVE ONE AT FEBRUARY 26TH, ONE IN MIDDLE OF OCTOBER 25, UH, JUNE 26TH. OCTOBER 25 IS AGAIN OKAY. JUNE 26TH. UH, JUNE 26TH. YEAH. OF 2025. JUNE, 2026. 26. JUNE, 2026. YEAH. OKAY. ALRIGHT. NO MORE QUESTION BY THE WAY. SO MR. UM, YOU WANT TO PURCHASE THEM NOW IN A BUNDLE, IF YOU WILL? NO, NO. THREE MILLIMETER? NO. WE WILL BE BUYING THEM AS SOON AS THEY EXPIRE, BUT WE WANNA MAKE SURE WE HAVE THAT APPROVAL FROM YOU TO PROCEED. LIKE, UH, AS PREVIOUSLY MENTIONED, THESE WERE JUST APPROVED AS THEY EXPIRED. WE WOULD'VE APPROVED THEM UNDER THE CITY MANAGER'S LIMIT LAST TIME, UH, PREVIOUSLY IN THE PAST. AND COLLECTIVELY, WE ARE NOT SUPPOSED TO BE SPENDING THAT AMOUNT OF MONEY WITH ONE PARTICULAR VENDOR ON THE, THE CITY MANAGER'S LIMIT WITHOUT YOUR APPROVAL. SO YOU'RE ASKING FOR THE APPROVAL OF THE FUNDS? YES. AND WHEN THE CONTRACT EXPIRES, YOU WILL PURCHASE THEM IN OCTOBER 25, FEBRUARY 26TH SIXES, CORRECT? YES. THANK YOU. THANK YOU, MR. ZA. ANY QUESTIONS? ANY ADDITION? THANK YOU. THANK YOU MADAM ACM. MR. KURT, PLEASE. THANK YOU, KURT. GOOD AFTERNOON, MAYOR. GOOD AFTERNOON. MR. KIRK. COMMISSIONER, CITY MANAGER, CITY CLERK. OUR AUDIENCE. WHAT WAS THE QUESTION FOR ME? ADAM , THIS IS IN REGARD TO ME, YOUR RINGCENTRAL TELEPHONE AND COMMUNICATIONS DATA SYSTEM. COMMISSIONER CARLENE MAXWELL WILLIAMS HAD A FEW QUESTIONS THAT I'LL ASK HER TO RESTATE. UM, COMMISSIONER MAXWELL WILLIAMS, KURT IS HERE. I BELIEVE YOU HAD SOME FOLLOW UP QUESTIONS IN REGARD TO THE USERS AND, UM, WHEN EMPLOYEES LEAVE AND, AND HOW THAT TRANSLATES TO NEW EMPLOYEES. OH, SO THE QUESTION KIRK, WAS, UM, IF WE HAVE THE NEW EMPLOYEES LEAVE AND NEW ONES COME IN, WHY DOES IT COST US? 'CAUSE SINCE WE'RE ONLY JUST CHANGING THE PERSON, NOT THE EQUIPMENT, WHY THERE A COST? OKAY, FIRST THING, THE COST IS DUE TO INCREASE OF NEW HIRE. UM, WHEN WE DID, OR UM, ORIGINAL REPORT, LIKE WHEN WE'RE MOVING OVER FROM RINGCENTRAL TO THE NEW PHONE SYSTEM, THERE WAS JUST A SET COUNT OF LIKE 180 USERS. SO SINCE 108 USERS WILL HAVE INCREASED LIKE 113 AND WE HAVE MORE USERS PRESUMPTION THAT WE'RE GONNA GET NEW HIRES, SO WE HAVE TO BUY THE LICENSE ACCORDINGLY. BUT NORMALLY THE LICENSE, THE PHONE GOES WITH ANOTHER USER. SO IF YOUR USER, IF THE CITY, IT'S REPLACED WITH THE NEXT PERSON THAT'S COMING IN. [00:20:01] OKAY, COMMISSIONER WILLIAMS. THANK YOU MADAM MAYOR. YES MA'AM. SO, SO THAT'S WHAT I WAS TRYING TO UNDERSTAND. SO IF WE ALREADY HAVE, UM, A, UH, IT IN PLACE AND WE GET A NEW EMPLOYEE, THAT LICENSE CAN GO WITH THAT NEW EMPLOYEE. EXACTLY. WE DON'T HAVE TO PURCHASE ONE. SO, UM, THE, THE NEW POSITIONS THAT YOU SAID FROM 1 0 8 TO ONE 13, ARE THERE NEW THING POSITIONS THAT WE ARE CREATING THAT EXACTLY. NEVER HAD BEFORE? NEVER HAD BEFORE. OKAY. UNDERSTOOD. THANK YOU. THANK YOU. ANY OTHER QUESTIONS, COLLEAGUES? NO, MY THANK YOU. THANK YOU MR. CURRY. THANK YOU MR. Z. MADAM. A THANK YOU MADAM MAYOR. ITEM NUMBER 10, CONSIDERATION OF RESOLUTIONS ON REGULAR AGENDA 10 A RESOLUTION 2025 DASH 10 APPROVING THE ADDITION OF THE FLORIDA LICENSING ON WHEELS FLOW EVENT TO THE CITY SPECIAL EVENT CALENDAR. THIS ITEM IS BEING SPONSORED BY COMMISSIONER MAXWELL WILLIAMS. COMMISSIONER MAXWELL WILLIAMS. THANK YOU MADAM MAYOR. SO I AM IN TOUCH WITH THE DEPARTMENT OF HIGHWAY SAFETY AND MOTOR VEHICLES. THEY HAVE A VAN, THEY CALL IT FLOW, I THINK THE ACRONYM IS HERE, FLORIDA LICENSE ON WHEELS, , THAT'S THE NAME OF IT. SO, UM, THEY'LL BE COMING ONCE A MONTH IN OUR CITY BY APPOINTMENTS ONLY, UM, TO HELP WITH YOUR DRIVER'S LICENSE OR RENEWING YOUR LICENSE. EVERYTHING EXCEPT, UM, DOING YOUR ROAD TESTS AND THAT KIND. AND MY GOAL FOR THAT IS TO TRY TO ALLEVIATE THAT LONG, LONG, LONG LINE THAT WE HAVE THAT EVERYONE IS COMPLAINING ON AND WE ARE ON THE NEWS ABOUT. SO THAT IS WHAT, WHY THIS ONE IS IN PLACE. SO I THINK IT'S A PRETTY GOOD IDEA. COLLEAGUES? YES. IN FAVOR. THANK YOU MADAM MAYOR. I'LL HAVE TO JOIN THE NINTH. IT, IT IS A VERY GOOD IDEA. UM, I KNOW THE OTHER NIGHT OUR, UM, ABBY, MS. ABBY AJA, OUR TAX COLLECTOR HAD MENTIONED THAT NOT IN ADDITION TO THE MOBILE VAN GOING OUT. UM, THEY'LL BE DOING ADDITIONAL THINGS TO SUPPLEMENT. LIKE FOR INSTANCE, UM, AT PUBLIX THEY'RE GONNA HAVE KIOSKS AND ALL THOSE THINGS TO MAKE APPOINTMENT. SO THIS IS IN ADDITION TO, UM, WHAT IS ALREADY, UH, BEING IMPLEMENTED FOR THE 2026 BECAUSE THEY'RE GOING UNDER THE TAX COLLECTOR'S OFFICE. UM, SO IT, IT, IT'S A GOOD THING. IT'S A GOOD THING IF THEY'LL BE HERE EVERY MONTH, IT SUPPLEMENTS WHAT IS CURRENTLY GOING TO BE DONE AS WELL. YEAH. MADAM MAYOR, MADAM VICE MAYOR. THANK YOU MADAM CARLIN. SO I DON'T HAVE TO JO GET UP AT TWO O'CLOCK IN THE MORNING AND JOIN THE LINE OVER THERE. YESTERDAY I WENT TO GET MY HAIR CUT AND THE CHAIRS WERE ALREADY LINED UP. 'CAUSE THEY SELL THE SPACE OF $50. WOW. MM-HMM . MM-HMM . SO AT YES, THEY DO THE CHAIRS. I TOOK PICTURE. YES, THEY DO. MM-HMM . AND WHEN I WALK ON A MONDAY OR A FRIDAY MORNING, THE LINE WRAPS AROUND THE BUILDING. WOW. SO AT LEAST I WON'T HAVE TO GET UP EARLY. I CAN GET IT DONE RIGHT IN MY CITY. RIGHT? TRUE. YOU MADAM MAYOR, THANK YOU FOR BRINGING BACK, I'M NOT UNDERSTANDING WHY, WHY COMMISSIONER THINKS SHE'LL BE GETTING SPECIAL TREATMENT. NO, I DID NOT ASK. DID I ASK MADAM MAYOR? SHE WILL BE WAITING IN THE LINE WITH EVERYBODY. COMMISSIONER MAX WILLIAMS. I THINK IT'S WONDERFUL IDEA COMMISSIONER MAXWELL WILLIAMS. UM, WE DID HAVE IT ONCE BEFORE IN THE CITY A COUPLE OF YEARS AGO, BUT I THINK IF ANYONE REALLY HAS STOOD IN THAT LINE AT THE DMV KNOWS WHAT A NIGHTMARE IT CAN BE. EVEN IF YOU HAVE AN APPOINTMENT, IT CAN BE A NIGHTMARE. SO WE ARE LOOKING FORWARD COMMISSIONER MAXWELL WILLIAMS TO FLOW BEING IN OUR CITY ONCE A MONTH. AND I AM ENCOURAGING OUR RESIDENTS RIGHT NOW TO PLEASE TAKE ADVANTAGE OF THE SERVICE THAT WILL BE PROVIDED IF THIS IS APPROVED ON TOMORROW NIGHT, BECAUSE THE SERVICES ARE HERE FOR YOU. SO, THANK YOU COMMISSIONER. APPRECIATE ITAM MAYOR. MADAM MAYOR. MAYOR COMMISSIONER. OH, COMMISSIONER HARRISON. THANK YOU MADAM MAYOR. UM, I TOO THINK THIS IS A GOOD IDEA. UM, THANK YOU COMMISSIONER MAXWELL WILLIAMS FOR PUTTING IT TOGETHER. UM, YOU, YOU KNOW, OUR DMV SERVICES, THE WHOLE COUNTY, AND, UH, TO DO THIS IN LITTLE OLD LOTIO LAKES, I THINK IS A GREAT THING. SO THANK YOU. I HAVE A COUPLE OF FRIENDS WHO HAD APPOINTMENTS AND THEY LITERALLY COULD NOT STAY IN LINE 'CAUSE THEY THOUGHT THE APPOINTMENTS WAS AT THAT TIME. SO, UH, I THINK IT'S A GREAT THING. AND, UH, KUDOS TO COMMISSIONER MAXWELL WILLIAMS. THANK YOU. THANK YOU. VERY GOOD. THANK YOU. THANK YOU, MME. MAY, ITEM NUMBER 10 B RESOLUTION 2025 DASH ONE 11. AUTHORIZING AND APPROVING THE ADOPTION OF TRAILHEAD PARK BY THE KIWANIS CLUB OF LAUDERDALE LAKES UNDER THE CITY'S ADOPT A PARK PROGRAM TO BE ADMINISTERED BY THE PARKS AND HUMAN SERVICES DEPARTMENT FOR THE PURPOSE OF MAINTAINING THE SAFE AND CLEAN ENVIRONMENT OF CITY OWNED PARKS. THIS ITEM IS SPONSORED BY COMMISSIONER MAXWELL [00:25:01] WILLIAMS. COMMISSIONER MAXWELL WILLIAMS. THANK YOU MADAM MAYOR. OH, THANK YOU. SO, UM, THIS, THIS, THIS IS MY BABY THAT I, I STARTED FROM THE FIRST DAY I BECAME COMMISSIONER. IT'S BEEN GOING ON ABOUT THREE, FOUR YEARS NOW. RIGHT. MAYOR . IT'S BEEN GOING ON A LONG TIME. IT'S BEEN A LONG TIME. IT'S BEEN A LONG TIME. . UM, SO I IMPLEMENTED THIS PROGRAM AND, UM, AND, UM, IT WAS AVAILABLE TO ANYONE WHO WANTED TO APPLY. AND, UM, SO WE HAD THE CORNERS CLUB OF LAUDERDALE LAKES THAT APPLIED. AND I WANTED THEM TO BE A PART OF THE NEW PARK THAT WE BUILT AND HOPE AND TO KEEP IT CLEAN FOR THE, FOR THE KIDS AND THE RESIDENTS. AND THEY WERE THE ONLY APPLICATION. SO, UM, WE ARE NOW READY TO MOVE FORWARD AND GET IT DOWN AND THEY WILL BE THE ONE TO MAKE SURE THE PARK IS CLEAN AND EVERYTHING THAT IS NEEDED. AND IT'S STAYED JUST THE WAY IT IS. SO I'M VERY EXCITED THAT IT'S FINALLY HERE. THANK YOU. THANK YOU SO MUCH. UM, UM, CITY MANAGER AND I HOPE MY COLLEAGUES WILL JUMP ON BOARD AND, UM, APPROVE IT TOMORROW. MADAM MAYOR, COMMISSIONER HARRISON? UH, I THINK THIS IS A GOOD ITEM. MM-HMM. I'M DEFINITELY IN SUPPORT. ANYTHING WE CAN DO TO HELP SUPPORT OUR PARKS AND OUR LOCAL ORGANIZATIONS. KIWANIS DOES A LOT OF GREAT WORK. THEY HAVE A GREAT HISTORY IN THE CITY, SO I'LL DEFINITELY BE SUPPORTING THIS. THANK YOU. THANK YOU. THANK YOU. THANK YOU. THANK YOU. THANK YOU. THANK YOU MADAM AC M ITEM NUMBER 10 C RESOLUTION 2025 DASH ONE 12 APPROVING THE FISCAL YEAR 2026. GROUP INSURANCE BENEFITS FOR ELECTED OFFICIALS AND ELIGIBLE EMPLOYEES. MS. TAR WILLIAMS WILL PRESENT THIS ITEM FOR YOU. MADAM MAYOR. THANK YOU MS. TARA. GOOD EVENING, MADAM MAYOR, VICE MAYOR, COMMISSIONERS ACTON CITY MANAGER. ACTON CITY CLERK FOR THE RECORD. MY NAME IS TARA WILLIAMS. I'M THE HR DIRECTOR, UM, FOR THE CITY OF LAUDERDALE LAKES. THIS IS A FOLLOW-UP DISCUSSION FROM JULY. UM, IN REFERENCE TO, UM, OUR MEDICAL COVERAGE, OUR BROKER WENT OUT TO SHOP FOR, UM, MEDICAL COVERAGE. AND UNFORTUNATELY, UM, WE WERE DUE TO OUR UTILIZATION, WE WERE TURNED DOWN BY, UM, AVMED UNITED HEALTH. CIGNA AND AETNA CAME IN HIGHER THAN FLORIDA BLUE. SO, UM, OUR BEST OFFER IS FLORIDA BLUE. ORIGINALLY, THEY CAME IN AT 23% INCREASE. UH, OUR BROKER WAS ABLE TO GET 'EM DOWN TO 8.3% INCREASE. SO, UM, THAT'S WHAT THIS IS FOR. SO YOU, MADAM MAYOR, COMMISSIONER MAXON WILLIAMS. SO YOU'RE SAYING THAT WE WE ARE GONNA HAVE FLORIDA BLUE CONTINUE YOU MADAM MAYOR. YES. THROUGH YOU MADAM MAYOR. BUT I HEARD THAT THEY, UM, THEY'RE NOT PARDONING WITH A LOT OF HOSPITALS THAT THEY'RE, THEY'RE, SO HOW, WHAT IS GOING TO HAPPEN TO THE, SOME EMPLOYEES THAT GO TO CERTAIN DOCTORS AND 'CAUSE THEY'RE TAKING, THEY, THEY'RE RELEASING THEIR BENEFITS FROM. SO WHAT, WHAT ARE WE GONNA DO THROUGH YOU MADAM MAYOR? YES. UM, OUR BROKER WILL BE HERE FOR A DISCUSSION, AND I, I WOULD, UM, REFER TO HIM TO ANSWER THAT QUESTION. ALL RIGHT. THANK YOU. THANK YOU, ALEX. THANK YOU. THANK YOU MR. STARR. THANK YOU MADAM. A STAND ITEM NUMBER 10 D RESOLUTION 2025 DASH THREE APPROVING THE ADDITION OF THE DIAPER DISTRIBUTION EVENT TO THE CITY OF LAUDERDALE LAKE. SPECIAL EVENTS CALENDAR FOR FISCAL YEAR 24 25. THIS ITEM IS SPONSORED BY COMMISSIONER HARRISON. MR. HARRISON. THANK YOU MADAM MAYOR. UH, THIS IS A DIAPER DISTRIBUTION EVENT IN PARTNERSHIP WITH, UH, FORT LAUDERDALE DIAPER BANK. UH, THEY DO THIS ALL THE TIME IN OTHER CITIES. UM, WE ARE LOOKING TO PARTNER WITH THEM. THEY HAVE THE WHOLE SETUP. UH, WE'RE GONNA BE GIVING OUT DIAPERS AND THE IDEAS THAT, UM, THIS WILL BE ONLY FOR LAUDERDALE LAKES FAMILIES. AND, UH, THEY'LL HAVE TO REGISTER. UH, THEY HAVE A SYSTEM OF HOW THEY REGISTER FOLKS. THEY'VE DONE IT BEFORE. UH, BUT THE IDEA IS THAT PEOPLE WOULD, UH, WALK UP AND PROVE THAT THEY'RE A RESIDENT. UM, EACH FAMILY WILL RECEIVE A CASE OF DIAPERS, AND WE'RE LOOKING TO SERVICE AT MINIMUM 150 FAMILIES AT MINIMUM. UM, ON AVERAGE, WHEN SHE DOES THESE EVENTS, THEY GET BETWEEN 300 TO 400 FAMILIES THAT SHOW UP WITHIN AN HOUR. SO, UH, THERE'S A STRONG NEED FOR THIS. AND ALSO, UM, WE'RE LOOKING TO HAVE IT INITIALLY, IT WAS, UH, SUPPOSED TO BE IN SEPTEMBER, BUT, UH, JUST TO MAKE SURE WE PLAN IT RIGHT, GET ENOUGH PEOPLE SIGN UP. WE'RE LOOKING AT OUR OCTOBER AT 11 FROM 11:00 AM TO 1:00 PM TO YOU, MADAM MAYOR, COMMISSIONER MAXWELL WILLIAMS. IS THIS A, A QUARTERLY, MONTHLY, ONCE A YEAR THING? HOW OFTEN IS THIS GONNA HAPPEN? IS THIS JUST ONE TIME? THANK YOU, MADAM MAYOR, THIS IS NOT THIS ONE TIME, UH, THIS IS SLATED TO BE, UH, AT LEAST QUARTERLY AND TO BE HELD. WHERE? COMMISSIONER HARRISON, THIS IS GONNA BE, WE'RE LOOKING TO HAVE IT AT, UH, WILLY WEBB PARK. AND THE TIME AGAIN. 11:00 AM TO 1:00 PM OKAY. ON WHAT DAY? OCTOBER 11TH. [00:30:01] THAT'S A SATURDAY? NO, A SATURDAY. OH, OKAY. YES, MA'AM. MADAM MAYOR, COMMISSIONER THOMAS. THANK YOU SO MUCH. YOU KNOW, I DO RECALL NIGHT OUT AGAINST CRIME. UH, I DO BELIEVE THIS ORGANIZATION WAS AT THAT EVENT, AND IT WAS SUCH A PLEASURE TO SEE THE FAMILIES LEAVING OUT WITH THE DIAPERS. YOU KNOW, UM, EXCITED ABOUT THAT. 'CAUSE I MEAN, I, I HAVE GRANDCHILDREN NOW, SO MY DIAPER DAYS ARE OVER. BUT , I, I DO RECALL, UM, JUST GOING INTO PURCHASE, EVEN WHEN YOU GIVE A GIFT A BOX, HOW MUCH IT COSTS. SO THIS IS A, A GREAT IDEA TO HAVE, UM, TO SUPPLY OUR RESIDENTS. THOSE WITH, UM, IN NEED OF DIAPERS. MADAM MAYOR, VICE MAYOR, THEY WERE ALSO HERE FOR WHEN WE OPENED, WHEN WE HAD THE MEDICAL VAN OVAL VINCENT, TO PARK. 'CAUSE I REMEMBER SPEAKING WITH A GUY WHO WAS IN CHARGE. SO THIS IS GOOD. EVEN IF IT'S ONCE A YEAR. SOMETHING BAD TO YOU, MAN. DO SOMETHING FOR FREE. YES, MA'AM. COMMISSIONER MAX MILLION. I, I, YEAH, I THINK THIS IS A GREAT IDEA. MY ONLY PROBLEM IS, WHERE WAS IT WHEN I HAD KIDS? OKAY. YOU NOT TOO LATE. WHERE, WHERE, WHERE WERE THEY? OH, YOU MAD ME. I'M SAYING IT'S NOT TOO LATE. YOU KNOW, SHE CAN START AGAIN. UH, COMMISSIONER HARRISON, THIS IS GREAT. I HAVE PARTICIPATED IN, UH, A DIAPER DISTRIBUTION AND STAGING THROUGH THE SORORITY. THE STAGING WAS HELD AT THE NORTHGATE PARK WHERE DONATIONS WERE RECEIVED. THEY WERE PACKAGED, THEY WERE SEPARATED OUT, AND THEN THE DISTRIBUTION OCCURRED SOMEWHERE ELSE BECAUSE NORTHGATE PARK, LOGISTICALLY SPEAKING, IS NOT GOOD FOR THAT. BUT IT WAS, OH, WE MUST HAVE HAD AT LEAST FIVE, 600 PACKAGES OH, WOW. OF, OF DIAPERS THAT WERE DONATED BY THE SORORITY AND THE STATE AND SOMEONE ELSE. SO I ABSOLUTELY WELCOME THAT FOR OUR RESIDENTS. THANK YOU. THANK YOU SO MUCH. YOU DIETS ARE VERY EXPENSIVE. IT'S LIKE HURT. BUYING A NEW CAR NOW. YEAH. IT'S VERY EXPENSIVE. THANK YOU. COMMISSIONER HARRISON. THANK YOU. THANK YOU. GOOD IDEA. THANK YOU. MAD. THANK YOU MADAM MAYOR. NO. YES. WE WILL NOW MOVE ON TO OUR CITY COMMISSION WORKSHOP AGENDA. WE DO HAVE TWO FIVE, WE HAVE TWO TIMES CERTAINS. THE FIRST BEING NUMBER FIVE B, [B.  DISCUSSION REGARDING A REQUEST FOR SUPPORT FROM THE NEWLY FORMED LAUDERDALE LAKES CHAMBER OF COMMERCE (5:30 P.M. TIME CERTAIN)] DISCUSSION REGARDING A REQUEST FOR SUPPORT FROM THE NEWLY FORMED LAUDERDALE LAKES CHAMBER OF COMMERCE. WE HAVE A FIVE 30 TIME CERTAIN. AND THEN AFTER THAT, I ACTUALLY HAVE TO JUMP BACK TO THE CITY COMMISSION MEETING AGENDA BECAUSE WE DO HAVE A GOLDEN ROD ITEM THAT I WANNA MENTION TO THE COMMISSION AS WELL. THROUGH YOU MADAM MAYOR. YES. FIVE 30. UM, YES, WE HAVE A FIVE 30 TIME CERTAIN, AND MS. VIELKA BUCHANAN WILL PRESENT THIS ITEM. THANK YOU TO YOU, MADAM MAYOR. THANK YOU. GOOD AFTERNOON, MADAM MAYORS, VICE MAYOR, CITY COMMISSION, CITY ATTORNEY, CITY CLERK, ACTING CITY MANAGER, CITY CLERK, COLLEAGUES, VIRTUAL AUDIENCE, AND THOSE PRESENCE. FOR THE RECORD, MY NAME IS VCA BUCHANAN AND I'M THE ECONOMIC DEVELOPMENT MANAGER. THIS ITEM PERTAINS TO A PRIOR DISCUSSION WITH MR. PATRICK GREEN, A MEMBER OF THE ECONOMIC DEVELOPMENT ADVISORY BOARD. MR. GREEN IS THE ONE SPEARHEADING THE INITIATIVE TO ESTABLISH THE CHAMBER OF COMMERCE HERE IN LAUDERDALE LAKES. TODAY IS HERE TO SHARE UPDATES ON THE PROGRESS MADE AND OUTLINE THE RESOURCES AND SUPPORT NEED TO MOVE FORWARD WITH THE EFFORTS. MADAM MAYOR, WITH YOUR PERMISSION, I WILL ASK MR. GREEN TO COME UP. THANK YOU MR. GREEN. THANK YOU VERY MUCH. MADAM MAYOR, CITY COMMISSIONERS, CITY CLERK, ACTING CITY MANAGER, CITY LAWYER. UH, LADIES AND GENTLEMEN, IT IS A PLEASURE TO BE BACK IN THE HOUSE OF THE WEAKER CITY OF LARGER LEAKS. I WANTED TO PROVIDE YOU MADAM, UH, MAYOR, WITH SOME UPDATES. AND THEN WE MOVE ON TO THE MEAT OF THE MATTER. UM, SINCE MY LAST TIME HERE, UH, QUITE A NUMBER OF, UH, THINGS, UH, HAVE HAPPENED WITH THE, WITH THE CHAMBER. ALL THE PRELIMINARY REGISTRATION WORK HAS BEEN COMPLETED AND DONE WITH THE STATE AS WELL AS WITH THE FEDERAL GOVERNMENT. WE ARE NOW A REGISTERED ENTITY CALLING OURSELVES THE, OR CALLING THE ENTITY OR THE ORGANIZATION, THE LARGER LEAGUES CHAMBER OF COMMERCE. WE HAVE OPENED NECESSARY BANK ACCOUNTS, SO WE CAN NOW ACCEPT MEMBERSHIP AND ACCEPT PAYMENTS AS WELL AS DONATIONS. UM, OUR WEBSITE [00:35:01] HAS BEEN CREATED, UM, IN FACT JUST THE, THE DOMAIN WAS, UM, BOUGHT FOR IT. IT WILL TAKE ON 24 48 HOURS, UM, TO BE BECOME LIVE ACTIVE TO THE PUBLIC WHERE EVERYBODY WILL BE ABLE TO ACCESS IT AND SEE ALL THE INFORMATION THERE, INCLUDING, UM, MEMBERSHIP REGISTRATION. SO IF THERE'S ANYBODY HERE OR ANYBODY LISTENING, UH, IN ONLINE LAND, UM, IN JUST A FEW MORE DAYS, YOU WILL BE ABLE TO GO ON AND SEE ALL THE BENEFITS OF BEING A MEMBER OF THE CHAMBER, UM, AS WELL AS TO DO YOUR REGISTRATION. OTHER DEVELOPMENTS, UH, MADAM, UH, MAYOR IS THE LAST TIME I WAS HERE. I, UH, CAME TO SPEAK ABOUT THE INVOLVEMENT OF THIS CITY. NOW WE DO KNOW THAT THIS IS A PARTNERSHIP THAT IS GONNA BENEFIT NOT ONLY THE BUSINESS COMMUNITY, BUT WE SEE THE CHAMBER AS AN EXTENDED ARM TO, TO ENSURE THAT THERE IS ECONOMIC PROGRESS AND ACHIEVEMENT FOR THE RESIDENTS OF THE CITY, AS WELL AS TO, YOU KNOW, MAKE LIFE A LITTLE EASIER FOR THE CITY, UM, COMMISSION ITSELF. AND SO WHAT WE HAVE DONE IS THAT WHEN WE WERE HERE LAST TIME, WE SPOKE ABOUT, UM, A BREAKFAST THAT WE WANTED TO GET THE CITY'S INVOLVEMENT AND SUPPORT WITH. WE WENT BACK TO THE DRAWING BOARD AND WE THOUGHT THAT IT WOULD BE MORE IMPORTANT TO HAVE AN EVENT OR A PROGRAM OR PROJECT THAT WOULD HAVE A LOT MORE IMPACT AND THE IMPACT WOULD BENEFIT, UH, THREEFOLD THE CITY, THE RESIDENTS, AS WELL AS THE TEAM. OF COURSE. UM, WE ARE GOING TO BE HAVING THE BREAKFAST ON THE 25TH OF SEPTEMBER. AND, UH, WE HAVE A SECURED, I BELIEVE EVERYTHING THAT IS NECESSARY TO GET THAT GOING. UM, THE BREAKFAST WILL TAKE PLACE ON 31ST AVENUE, UM, IN THE LARGER LAKES, UM, UH, BUSINESS PARK. UH, IT'LL START AT SEVEN 30. AND OF COURSE, LETTERS ARE BEING SENT TO ALL THE COMMISSIONERS, UH, AND, UH, CITY STAFF TO ATTEND BECAUSE WE REALLY WANT TO HAVE YOU THERE. SO WHAT IS THIS BIG THING THAT WE THINK WOULD BE MORE IMPACTFUL FOR THE CITY? UH, AND THE RESIDENTS? WE'RE EXCITED BY MAYOR TO LAUNCH A YEAR ROUND INITIATIVE ENTITLED SHOP LA LEAKS, UM, LOCAL SPENDING FOR LOCAL PROSPERITY. UM, WE BELIEVE THAT THE RESIDENTS SHOULD BENEFIT FROM WHAT WE DO IN THE CITY. AND THIS IS WHY WE ARE MOVED TO SOMETHING THAT WE BELIEVE IS GOING TO ACHIEVE. UH, THAT, AND WHAT IS THIS PROGRAM ON THE ONSET? WE ARE SAYING TO RESIDENTS, IF YOU SHOP HERE, IT'LL BENEFIT YOU. SO CHOOSE BUSINESSES IN LARGER DAY LAKES. FIRST. IF YOU CAN'T FIND THE SERVICES OR PRODUCTS THAT YOU WANT, THEN BY ALL MEANS YOU CAN GO OUTSIDE. SO WE ARE GONNA ENCOURAGE ALL OUR BUSINESSES TO ENSURE THAT THEY'RE GOING TO PROVIDE THE ABSOLUTELY BEST SERVICES, BEST PRODUCTS THAT WE CAN FIND TO ENSURE THAT THE MONEY IS SPENT WITHIN OUR CITY FIRST. AND THEN IF IT CAN HAPPEN INSIDE THERE, THEN THEY CAN, YOU KNOW, OF COURSE, ALWAYS GO ON THE OUTSIDE. UM, ONE SECOND THERE. THANK YOU VERY MUCH. SO I BOUGHT THE CAMPAIGN. THE OBJECTIVES ARE TO INCREASE SALES FOR LOCAL BUSINESSES, RAISE AWARENESS ABOUT THE BENEFITS OF SHOPPING LOCALLY AND TO GROW CHAMBER MEMBERSHIPS. UM, THE AUDIENCE, UM, 13,000 LARGER A DAY, LAKES, HOUSEHOLDS, AND THE CITY'S VIBRANT BUSINESS COMMUNITY. THE PROMOTIONAL TOOLS ARE GOING TO INCLUDE CITYWIDE SIGNAGE, FLYERS, POSTERS, DECALS, FEATHER FLAGS, YARD SIGNS, DIGITAL PROMOTION, AND OF COURSE, OF COURSE, ALL BRANDED UNDER THE CAMPAIGN SLOGAN OF THE CHAMBER'S VISION OF GROWING BUSINESSES AND STRENGTH IN OUR COMMUNITY THAT IS, IS CRITICALLY IMPORTANT TO US. THE MEASUREMENT OF SUCCESS WILL BE TRACKED BY INCREASE FOOT TRAFFIC INTO BUSINESSES, UM, COUPON REDEMPTIONS, CHAMBER CHAMBER MEMBERSHIP GROWTH, AS WELL AS, UH, SOCIAL MEDIA REACH. ONE OF THE IMPORTANT, UH, TOOLS THAT WE'LL BE USING IS GONNA BE A QR CODE. SO ALL THE SIGNS THAT ARE GOING TO BE PUT UP, WHETHER THE YARD SIGNS, ROAD SIGNS, UM, THE FLYERS, THEY WILL HAVE A QR CODE THAT WILL ALLOW RESIDENTS TO SCAN THAT QR CODE. THEY'LL BE TAKEN TO THE WEBSITE WHERE THEY WILL BE ABLE TO SEE OR ACCESS [00:40:01] TO ALL THE BUSINESSES THAT ARE PARTICIPATING IN THIS AND THE SERVICES THAT THEY'RE LOOKING FOR. THAT WILL ALLOW THEM TO GO AHEAD AND SEE WHAT IS AVAILABLE. AND THEN THEY CAN GO AHEAD AND PATRONIZE THOSE BUSINESSES WHEN THEY GO TO THE BUSINESS. WE ARE WORKING TO ENSURE THAT THEY WILL GET SOME KIND OF INCENTIVE TO SHOP, UM, AT THE BUSINESSES, UH, IN THE, IN THE, IN THE CITY. UM, AND OF COURSE THERE IS GOING TO BE A TREMENDOUS AMOUNT OF BENEFIT THAT WE'RE LOOKING FORWARD TO BOTH THE RESIDENTS AS WELL AS FOR THE BUSINESSES AS WELL. UM, THE SPECIFIC COMMUNITY BENEFITS FOR RESIDENTS, THEY WILL GAIN EASE ACCESS TO LOCAL GOODS AND SERVICES THROUGH THE ONLINE BUSINESS DIRECTORY. THEY WILL ENJOY EXCLUSIVE DISCOUNTS AND COUPONS FROM CHAMBER MEMBER BUSINESSES SUPPORT THEIR NEIGHBORS BY KEEPING MONEY CIRCULATING WITHIN THE COMMUNITY, AND THEY WILL BECOME MORE ENGAGED WITH CHAMBER AND CITY INITIATIVES THROUGH EVENTS, AS WELL AS PROMOTIONS FOR THE BUSINESSES. THEY WILL RECEIVE CITYWIDE EXPOSURE THROUGH FLYERS, POSTERS, SIGNS, DECALS, AS WELL AS ONLINE PROMOTIONS, ATTRACT NEW CUSTOMERS THROUGH COUPON, REDEMPTION, AND DIRECT RESEARCH. STRENGTHEN CREDIBILITY WITH THE CHAMBER'S OFFICIAL SHOP, LA LEAKS BRANDING, AND OF COURSE BENEFIT FROM CHAMBER LED MARKETING, SOCIAL MEDIA SPOTLIGHTS, AS WELL AS CITY PARTNERSHIPS. AND FOR THE CITY OF LA LAKES, IT WILL DEMONSTRATE LEADERSHIP IN ECONOMIC DEVELOPMENT AND COMMUNITY SUPPORT. ENHANCE DALE LEAGUE'S IDENTITY AS A CITY THAT CHAMPIONS SMALL BUSINESSES AND ENTREPRENEURSHIP, AS WELL AS THE FACT THAT WE DO CARE ABOUT OUR RESIDENTS, OUR BUSINESSES, AS WELL AS THE ENVIRONMENT. AND OF COURSE, IT WILL PROMOTE CIVIC PRIDE AND UNITY WITH A SLOGAN. LOCAL SPENDING MEANS LOCAL PROSPERITY WITH YOUR SUPPORT MADAM, UH, MAYOR AND THE WESTERN COMMISSIONERS. THE SHOP LA LEAGUES CAMPAIGN WILL SEND, UH, A VERY POWERFUL MESSAGE THAT OUR CITY BELIEVES IN INVESTING IN ITS BUSINESSES, RESIDENTS, AS WELL AS FUTURE PROSPERITY. THE PARTNERSHIP BETWEEN THE CITY AND THE CHAMBER WILL ENSURE THAT EVERY LARGER DAY LEAKS HOUSEHOLD, EVERY LOCAL SHOPPER, AND EVERY MEMBER BUSINESS FEELS THE BENEFIT OF THIS INITIATIVE. JUST WANT TO ALSO GIVE YOU A COMMITMENT AND GUARANTEE. UM, THE CHAMBER IS NOT HERE TO BECOME A DEPENDENT OF THE CITY. THAT'S NOT WHAT WE WANT. WE DO LIKE EVERYTHING THAT IS STARTING OUT. THERE NEEDS TO BE SOME FOUNDATION AND STRONG FUNDAMENTALS TO BE ABLE TO DRIVE GROWTH, UM, IN AT LEAST FOUR OTHER CITIES. WE NOTICED THAT IN TAMARA SUNRISE PLANTATION. I WAS AS WELL AS FOR LAUDERDALE, THAT THE CITY PLAYS AN IMPORTANT ROLE IN SUPPORT THE CHAMBER OF COMMERCE THERE. UM, AND WE FEEL THAT WITH ALL THE BENEFITS THAT CAN BE DERIVED FROM THIS, THAT THE CITY OF LAW, THAT THE LAKES SHOULD NOT BE ANY DIFFERENT BECAUSE AT THE END OF THE DAY, IF WE HAVE VIABLE STRONG, PROSPEROUS BUSINESSES, WE WILL HAVE A MUCH BETTER CITY THAT SHOWS THAT WE CARE. IN THE CIRCULATION THAT WENT OUT, UM, MADAM MAYOR DID INCLUDE A BUDGET. UM, WHAT WE'RE LOOKING FOR IS, UM, $8,344 AND 23 CENTS. UH, IT IS BROKEN DOWN INTO MOSTLY PROMOTIONAL, UM, UH, TOOLS THAT WE WILL NEED. WE WILL NOT NEED ANY SUPPORT FROM, UH, CITY STAFF. UM, SO USE THE CITY STAFF TO DO OTHER IMPORTANT STUFF. THE CHAMBER, ONCE PROVIDED WITH THE FUNDING, WE WILL, UM, ACCESS, UH, THE BUSINESSES WITHIN THE CITY TO PROVIDE THESE TOOLS THAT WE WILL USE. UM, AND WE WILL FIND OUR OWN WAY TO INSTALL, TO PUT UP, TO DISTRIBUTE EVERYTHING THAT WE HAVE, UH, THERE AS WELL. I DID ALSO INCLUDE, UM, AS A SNAPSHOT OF WHAT THE, THE, THE, THE POST OR THE SIGN WILL BE. I HOPE WE GOT A CHANCE TO LOOK AT THAT. LOOKS BEAUTIFUL, UM, AS IT'S GOING AROUND. AND LEMME SEE WHAT ELSE. THAT IS BASICALLY IT, BECAUSE YOU WOULD'VE GOTTEN THIS BEFORE. I AM NOT OPEN FOR ANY AND ALL QUESTIONS. MADAM MAYOR, COLLEAGUES. COMMISSIONER HARRISON. THANK YOU MADAM MAYOR. UH, MR. GREEN, I LOVE THE IDEA. I, I HAD THE PLEASURE OF ATTENDING, UH, JUST SITTING DOWN AND BEING FLY ON THE WALL AT THE LAST, OR ONE OF THE LAST, UM, BOARD DIRECTORS MEETINGS. AND, UM, I THINK YOU GUYS ARE BEING VERY PRODUCTIVE. I'M IN SUPPORT OF, UH, SUPPORTING [00:45:01] THE CHAMBER. UH, AND I JUST HAD A QUESTION REGARDS TO THE LOCATION. ARE YOU REFERRING TO THE INDUSTRIAL PARK OVER ON 31ST? IT IS. OKAY, GREAT. YEAH, I, I THINK THIS IS GOOD. UM, I LOVE THE FACT THAT YOU GUYS HAVE A ACTUAL PLAN TOGETHER AND, UM, ANYTHING THE CITY CAN DO TO SUPPORT, I'LL BE LOOKING FORWARD TO IT. APPRECIATE IT. COMMISSIONER MICHAEL WILLIAMS. THANK YOU MADAM MAYOR, WHAT QUESTIONS, UM, FOR THE BUSINESS IS THAT, UM, WHAT IS THE BENEFIT THAT THE BUSINESS ARE GETTING TO BE A MEMBER? AND IS THERE A FEE AND HOW MUCH, HOW MUCH IS IT MR. UM, THE BREAKFAST ITSELF IS FREE. SORRY, THROUGH YOU WANT MAYOR? YES, SIR. YOU'RE SPEAKING ABOUT THE BREAKFAST ITSELF? NO, THE OVERALL I WANT BENEFITS BEING A MEMBER. BENEFITS, YEAH. ALRIGHT, SO WE HAVE THREE LEVELS OF MEMBERSHIP, 3, 1, 2, 3, 4 LEVELS OF MEMBERSHIP. THERE'S ONE WHICH IS A STUDENT LEVEL. AND AT THIS LEVEL, WE ARE ASKING STUDENTS THAT GET SPONSORED BY A BUSINESS TO PAY $50 FOR THE ENTIRE YEAR. ONE OF THE REASONS FOR THAT IS THAT WE NEED TO GET MORE OF THE YOUNGER PEOPLE INVOLVED IN, UM, THE ECONOMY AND THE CHAMBER ITSELF. SO WE ARE, WE'RE DOING THAT. UM, NEXT WE HAVE, UH, THE STANDARD MEMBERSHIP, WHICH WILL INCLUDE BUSINESSES THAT HAVE LESS THAN 10 EMPLOYEES. UM, THE, THE, THE MEMBERSHIP INVESTMENT FOR THAT IS GONNA BE $250. THAT ALSO INCLUDES NONPROFITS, UM, FOR THE $250 FOR THE ENTIRE YEAR. AND, UM, FOR BUSINESS THAT HAVE OVER, UH, 10 EMPLOYEES, IT WILL BE $350. THE NEXT LEVEL IS FOR PROFESSIONALS. AND THE PROFESSIONALS WILL INCLUDE, UH, YOU KNOW, LAWYERS, DOCTORS, AND SO FORTH. UM, THE BASIC MEMBERSHIP FOR UNDER FIVE OR FIVE AND UNDER EMPLOYEES IS GOING TO BE $400. UM, THEN IF YOU HAVE OVER FIVE EMPLOYEES, IT WILL BE SEVEN 50. AND THEN WE HAVE THE TRUSTEE MEMBERSHIP, UH, THAT IS DIVIDED INTO TWO. THERE IS THE, THE CORPORATE AND THEN THERE'S A PLATINUM. AND THE CORPORATE TRUSTEE MEMBERSHIP WOULD BE CATERED TO BUSINESSES THAT ARE WITHIN THE SOUTH FLORIDA AREA. AND IF YOU'RE A LARGE COOPERATION NATIONAL FOOTPRINT, THEN THERE ARE, SORRY, THE $1,500, $1,500 WOULD COVER THE, UM, THE FIRST TIER OF TRUSTEE. AND THEN OVER THAT IT WILL BE $3,000. SHOULD YOU FINISH MAX. SO CAN I GET A PRINTOUT OF ALL WHAT COMES, BECAUSE I KNOW THAT'LL TAKE ALL NIGHT. WHAT, WHAT ARE WE GETTING WHEN WE PAY OUR MONEY? LIKE WHAT ARE WE GETTING? SO I'LL BE MORE THAN HAPPY TO, YOU MIGHT HAVE MAYOR TO SEND THE, THE BENEFITS, UM, YOU KNOW, TO ACTING CITY MANAGER AND THAT CAN BE DISTRIBUTED TO ALL COMMISSIONERS AND IT WILL BE ON OUR WEBSITE AS WELL. SO YOU CAN GO INTO THERE AND A SEE, IS THAT INFORMATION INCLUDED IN OUR BACKUP? NO, NO, I DON'T BELIEVE SO. AND, AND SUE, YOU MIGHT HAVE MADE, THE ONLY REASON WHY WE DIDN'T HAVE THAT INFORMATION THERE IS THAT, UM, THE REASON FOR BEING HERE IS TO SEEK YOUR SUPPORT FOR YOUR INVOLVEMENT. UM, AND THE UPDATE THAT I PROVIDED EARLIER IS CURSORY BECAUSE WE WANT TO GIVE YOU AN OVERVIEW OF WHAT WAS HAPPENING. BUT IN TERMS OF DETAILS, UH, I'M MORE THAN HAPPY TO, UM, SEND YOU, UM, THE MEMBERSHIP TIERS, THE BENEFITS OF THE MEMBERSHIP TIERS, UM, AS WELL AS AN APPLICATION AS WELL, SO THAT YOU CAN TAKE IT FROM THERE. THANK, THANK YOU MADAM MAYOR. BUT WHY ARE WE HAVING THE BREAKFAST AT INDUSTRIAL PARK? WHY IS NOT LIKE THE MULTI OR ECC OR ONE OF OUR PARKS? YES. SO, SO QUESTION DISAGREE. THANK YOU VERY MUCH MADAM. UH, MAYOR, UM, AS YOU CAN IMAGINE, UM, COMMISSIONER COST IS, UH, PART OF THE THING THAT HAS TO BE CONSIDERED. UM, AND JUST STARTING OUT, WE DON'T HAVE THE INFUSION OF CASH TO BE ABLE TO PAY FOR SOMETHING. SO WE GOT AN OFFER. UM, IT'S AN AIR CONDITION, UH, UNIT IN THE, IN THE PARK. UM, THE OTHER THING AS WELL IS THAT THERE ARE I THINK 120 BUSINESSES THAT OPERATE IN THAT AREA BECOME A PRIME LOW FRUIT MEMBERSHIP OPPORTUNITY FOR US. BECAUSE WHAT WE'RE GOING TO DO IS THAT WE ARE GOING TO SEEK TO HAVE AS MANY OF THOSE BUSINESSES IN THAT CENTRAL AREA TO BECOME MEMBERS ON THE 25TH OF SEPTEMBER. UM, SO WE ARE GOING TO BE IN INVITING ALL OF BUSINESSES THERE AS WELL AS ALL THE BUSINESSES, UH, OUTSIDE OF THERE. AND SO WE ARE HOPING TO HAVE, UM, A, A, A SIZABLE INCREASE IN MEMBERSHIP WHEN WE LEAVE THERE ON SEPTEMBER 25TH THROUGH YOU MOTHER, MAYOR, COMMISSIONER. SO FLORIDA MEDICAL, DIDN'T THEY MADE AN OFFER FOR YOU TO DO IT THERE? NO. [00:50:01] WELL, WHAT FLORIDA MEDICAL DID THEY OFFER, UM, THIS SPACE THAT WE CAN MEET THERE? SO WHAT WE HAVE BEEN DOING IS THAT OUR MEETINGS, ESPECIALLY AT THE BOARD LEVEL, UM, THAT HAS TAKEN PLACE AT A SMALLER LOCATION. SO WE KNOW WE HAVE FLORIDA MEDICAL THAT WE'RE GOING TO BE USING, WHERE WE'RE GOING TO BE HAVING, UM, THE OTHER EVENTS THAT WE PLAN AS WE MOVE ALONG. UM, SO WE, WE DO HAVE THAT COMMITMENT AND WE PLAN TO ACTUALLY UTILIZE IT. SO THROUGH YOU SORRY, MARK, THROUGH YOU MADAM MAYOR. YEAH. WHY CAN'T WE HAVE IT THERE OR FIND OUT IF THIS, THE MULTI IS AVAILABLE TO HAVE IT ON MUTUAL GROUND. WELL, TO YOU MADAM MAYOR, UM, NEUTRAL GROUND, NOT SURE WHAT THAT IS, BUT IMAGINE THIS, UH, COMMISSIONER THAT IF YOU'RE GOING SOMEWHERE WHERE YOU ALREADY HAVE, UM, AN AUDIENCE THAT YOU CAN USE TO MAKE MEMBERS. SO THESE MEMBERS ARE PROSPECTIVE MEMBERS ARE LITERALLY IN WALKING DISTANCE THAT WE CAN USE TO GET THEIR MEMBERSHIP. AND SO FROM A BUSINESS PERSPECTIVE, FROM THE CHAMBER, WE THOUGHT THAT IF WE CAN GET THAT CAPTIVE AUDIENCE ON THE FIRST GOAL, THEN IT WOULD BE, UM, A MUCH BETTER THING TO DO FOR THE CHAMBER AS WE MOVE ALONG. SO THAT WAS PART OF THE DECISION MAKING THAT THAT WENT INTO ALSO CHOOSING THEM AS WELL TO YOU. MADAM MAYOR, COMMISSIONER, I, SORRY. THANK YOU. I LOVE THE IDEA, BUT I THINK THE LOCATION IS WRONG. I THINK WE SHOULD FIND SOMETHING. UM, WE COULD FIND OUT IF THE MULTI, THE ECC WE COULD FIND SOMEWHERE. MAYBE THE MULTI, IF IT'S AVAILABLE. IF IT'S NOT THEN, BUT I DON'T FEEL LIKE GOING OVER THERE WOULD, I'M NOT SURE IF THAT'S REALLY THOUGHT, YOU KNOW. OKAY. OR CONVERSATION ON THAT. COMMISSIONER THOMAS, YOU WANNA OH, YOU WANNA RESPOND? YEAH, I JUST WANTED TO KINDA RESPOND. I, I REALLY UNDERSTAND AND APPRECIATE UM, UH, COMMISSIONER MAX WILLIAMS, MAXWELL WILLIAMS. UM, BUT ALSO THINK ABOUT IT FROM THIS PERSPECTIVE THOUGH, IS RATHER THAN HAVING SAY A HUNDRED BUSINESSES HAVING TO LEAVE THAT AREA AND TRAVEL TO SOMEWHERE ELSE, IT MAY BE DIFFICULT FOR THEM TO DO OR THEY MAY SAY, HEY, YOU KNOW WHAT, I'M NOT MOVING. BUT IF SOMEBODY'S BUSINESS IS RIGHT AROUND THE CORNER THERE, IT'S A LOT EASIER FOR THEM TO LEAVE, WALK OVER, HAVE BREAKFAST, WE CAPTURE THEM AND THEY MOVE ON. THE NEXT ONE WE CAN LOOK AT DOING IT AT, UM, FLORIDA MEDICAL. OKAY. UM, OR SOME OTHER PLACE. IF CITY HALL IS, IF THE BUILDING NEXT DOOR IS AVAILABLE, THEN WE CAN GO AHEAD AND DO THAT. I JUST WANNA MAKE COMMISSIONER, COMMISSIONER THOMAS, THANK YOU SO MUCH MADAM MAYOR. THANK YOU MR. GREEN FOR YOUR PRESENTATION. UM, WHAT I WANTED TO ASK YOU, I THINK IT WAS SIMILAR TO, UH, WHAT COMMISSIONER MAXWELL WILLIAMS GONNA ASK, BUT I SEE THE LOGIC BEHIND IT, KEEPING IT LOCAL WITHIN THE BUSINESSES IN ORDER TO PULL THAT. BUT ALSO, UM, ARE YOU USING A LOCAL, UM, BUSINESS TO PRINT YOUR FLYERS AND STUFF LIKE THAT? THANK YOU. YOU 100%. IN FACT, THE COMPANY THAT IS GOING TO DOING THE SCIENCE THAT WE SPOKE ABOUT, UM, IS IN FACT IN THAT SAME PLAZA. OKAY. I KNOW. ALRIGHT. AND, AND SO WE WANT TO MAKE SURE THAT AS THE TEAM OF COMMERCE, UH, MADAM MAYOR, THAT WE ARE UTILIZING BUSINESSES WITHIN OUR CITY. FIRST WE EXHAUST THEM. IF WE CAN'T FIND IT, THEN YOU KNOW, WE HAVE TO GO OUTSIDE. YES SIR. THANK YOU VERY MUCH. UM, I'M LOOKING AT YOUR PRINTER. JUST PLEASE HAVE SOMEBODY DO A TYPE CHECK ON YOUR WORDING. OKAY. 'CAUSE I'M SEEING ALL C VS. THE R IS MISSING C OKAY. JUST HAVE THEM SOMEONE ELSE CHECK THAT FOR BEFORE IT'S SENT OUT IF WE'RE GOING TO AGREE WITH, YOU KNOW, COMING FROM THE BOARD BECAUSE IT'S A REPRESENTATION ON ALL OF US. THANK YOU SO MUCH MADAM VICE MAYOR. MR. AGREE. IS THE CHAMBER, IS IT GOING TO BE A FOR-PROFIT? NO, IT'S A YOU MADAM MAYOR. IT'S A NONPROFIT. IT'S A NONPROFIT. IT'S A NONPROFIT. MM-HMM . BUT YOU WILL ACCEPT FOR-PROFIT MEMBERSHIPS. WE ABS WE ABSOLUTELY WILL. WE ABSOLUTELY WILL. COMMISSIONER MAXWELL WILLIAMS. OH, UM, SO JUST ONE MORE QUESTION AND I'M JUST TRYING TO ADD QUESTIONS WERE MADE TO ASK. RIGHT. SO THE FLORIDA MEDICAL CENTER WAS THAT IT'S NOT A BIG ENOUGH SPACE. YOU DIDN'T LIKE THAT AREA. WHAT HA WHAT HAPPENED? SO YOU WANNA MAKE, IT'S, IT'S NOT A MATTER OF NOT LIKING THE, THE SPOT. WE, WE [00:55:01] FELT THAT THERE WOULD BE MORE BENEFITS, UM, TO THE CHAMBER IF WE HAVE IT LOCAL, WHERE WE CAN PICK THOSE LOW HANGING, YOU KNOW, RIPE JUICY FRUITS AND THEN WE MOVE ON TO THE, THE HIGHER ONES LATER ON. ONE TAKE. IT MAKES SENSE. THANK YOU. THANK YOU. THANK YOU MR. GREEN. THANK YOU MS. VCA. MADAM. AS IN THANK YOU MADAM MAYOR. WE DO HAVE A 6:00 PM TIME, CERTAIN ITEM NUMBER [C.  DISCUSSION REGARDING THE CITY'S MEDICAL RENEWAL OF BENEFITS PACKAGE (6:00 P.M. TIME CERTAIN)] FIVE C DISCUSSION REGARDING THE CITY'S MEDICAL RENEWAL OF BENEFITS PACKAGE. MS. MADAM MAYOR, COMMISSIONER, TO JUST WANT TO GO BACK TO POINT OF REFERENCE WITH OUR GOLDEN ROD BEFORE WE MOVE ON. IT'S NOT QUITE SIX O'CLOCK YET. THANK YOU. OKAY. YEAH, WE HAVE ABOUT 10 MINUTES. THANK YOU. THANK YOU MADAM COMMISSIONER. OKAY. UM, ORDINANCE NUMBER 2025 DASH 0 1 1. WE DO HAVE AN ORDINANCE OF THE CITY OF LAUDERDALE LAKES APPROVING THE RENAMING OF THE CITY OF LAUDERDALE LAKES MULTIPURPOSE CENTER AS HAZEL P ROGERS MULTIPURPOSE CENTER, PROVIDING FOR ADOPTION OF RECITALS, PROVIDING FOR IMPLEMENTATION, REPEALING ALL ORDINANCE AND CONFLICT, PROVIDING A SILVER BUILDING CLAUSE PROVIDING FOR INCLUSION IN THE CODE OF ORDINANCES, PROVIDE AN EFFECTIVE DATE. AND WE DO HAVE A MEMBER OF THE PARKS AND HUMAN SERVICES TEAM, UM, EITHER VINCENT OR ERICA THAT WILL PRESENT THIS ITEM THROUGH YOU. MADAM MAYOR. THANK YOU MS. MS. ERICA. MS. EVENTS. MR. EVENTS. GOOD EVENING, MADAM MAYOR. COMMISSIONER, CITY ATTORNEY, CITY CLERK FOR THE RECORD. MY NAME IS VINCE MULLEN, ASSISTANT DIRECTOR OF PARKS AND HUMAN SERVICES BOARD, I'M SORRY, PARKS AND HUMAN SERVICES DEPARTMENT. UH, THIS ITEM, AS YOU ALL KNOW, AT THE JULY, AT THE JUNE 21ST COMMISSION MEETING, A NOMINATION WAS GIVEN FROM THE DS TO RENAME THE, UH, CITY OF LARGE LAKES MULTIPURPOSE BUILDING AFTER COMMISSIONER COUNTY COMMISSIONER HAZEL ROGERS. AT THAT TIME, THE PARKS ADVISORY BOARD WAS SELECTED AS THE AD HOC COMMITTEE DESIGNATED TO REVIEW AND MAKE A RECOMMENDATION ON THIS NOMINATION. FOLLOWING THE SELECTION OF THIS HOT COMMITTEE, A PUBLIC NOTICE WAS CREATED AND PUBLISHED IN THE SUN CENTER NEWSPAPER ON AUGUST 31ST TO NOTIFY THE PUBLIC OF A PUBLIC MEETING THAT WILL BE HELD TO DISCUSS THE INTENT TO, TO RENAME THE MULTIPURPOSE BUILDING. IT IS THE WISH OF FORMER MAYOR ROGERS TO HAVE THE MULTIPURPOSE FACILITY NAMED AFTER HER. INCLUDED IN THIS PUBLIC NOTICE WAS THE DATE, TIME, AND LOCATION OF THE MEETING, THE LOCATION OF THE PROPERTY AND FACILITY THAT IS BEING CONSIDERED FOR RENAMING AS WELL AS LANGUAGE TO HIGHLIGHT THE SIGNIFICANT CONTRIBUTIONS COMMISSIONER ROGERS HAS MADE TO THE CITY OF LAUDERDALE LAKES. DURING HER TIME ON SEPTEMBER 3RD AT 5:30 PM THE MEETING WAS CALLED TO ORDER BY THE PARKS OF WICK BOARD CHAIR. THE AGENDA WAS FOLLOWED A, A PRESENTATION OF PROCEDURES TO BE FOLLOWED WHEN RENAMING THE CITY FACILITY WAS GIVEN TO THE BOARD MEMBERS BY THE CITY LIAISON, WHICH IS MYSELF. A DISCUSSION WAS HAD AMONGST THE BOARD ON THE ITEM AND A VOTE WAS TAKEN. THERE WERE NO MEMBERS FROM THE PUBLIC IN ATTENDANCE AT THIS MEETING AT THIS TIME, I'LL ENTER, TURN. ANY QUESTIONS ON THIS ITEM? I HAVE NOT BEING, UH, ANY COLLEAGUES. WE MUST HAVE A UNANIMOUS VOTE IN ORDER FOR THE VOTE. MARCH. UH OH. COMMISSIONER MAX WILLIAMS. I AM, I AM FOR IT. UH OH. OKAY. YES, I TALKED TO YOU'RE FOR IT. OH, I'M FOR IT. YES. THAT VICE. I'M FOR IT. YES. MR. THOMAS THOMAS. YES, SIR. IT SOUNDS LIKE A VOTE, SO. OH, OKAY. YEAH. TOMORROW. TOMORROW. BUT YES. THANK YOU MR. SMITH. THANK YOU. WE'RE GOOD. WE DON'T WANT IT TO SOUND LIKE A VOTE TONIGHT, BUT WE JUST WANT TO LET YOU KNOW THAT. THANK YOU FOR THE PROCESS. THANK YOU FOR FOLLOWING THROUGH AND THANKS TO THE PARKS ADVISORY COMMITTEE. THANK YOU. THANK YOU MADAM MAYOR. THANK YOU. ALL GOOD. MME. MAY SEE. THANK YOU, MADAM MAYOR. UM, NOW WE'LL MOVE ON TO THE 6:00 AM SIX O'CLOCK SIX. THE SIX OF THE IT'S YES TO THE TIME. CERTAIN OF SIX. YES, 6:00 AM AND WE HAVE MS. TARA WILLIAMS. THAT WILL BE 6:00 PM 6:00 PM PM WE HAVE MS. TARA WILLIAMS THAT WILL PRESENT THIS ITEM THROUGH YOU. MADAM MAYOR. THANK YOU MS. TARA. GOOD EVENING, MADAM MAYOR, VICE MAYOR, COMMISSIONERS ACTON CITY MANAGER, ACTON CITY CLERK. UM, FOR THE RECORD, MY NAME IS TARA WILLIAMS. I'M THE HR DIRECTOR FOR THE CITY OF DALE LAKES. UM, WE ARE HERE TO DISCUSS THE CITY'S MEDICAL RENEWAL AND BENEFITS PACKAGE. AND I HAVE HERE OUR BROKER INGS GROUP THAT'S GOING TO PRESENT TO YOU. THANK YOU. OKAY, MR. GELLIN, UH, CAN THE IT TEAM PLEASE PUT THE PRE PRESENTATION UP PLEASE [01:00:05] AS WELL? MM-HMM . I HAVE TO WHAT WE, WAITING ON WHAT ANY PRELIMINARY REMARKS ARE. WE'RE WAITING. I'M SORRY. OKAY. UH, GOOD EVENING. UH, MADAM MAYOR, VICE MAYOR, CITY COMMISSIONERS, CITY ATTORNEY, CITY MANAGER. UH, I'M ADAM CLERK. MIKE LEN WITH THE GALLEN BENEFITS GROUP. AND I'M HERE WITH, HELLO EVERYONE. I'M CINDY MASON, UH, WITH FLORIDA BLUE. I'M THE MARKET EXECUTIVE FOR BROWARD COUNTY AND WE'LL GO OVER THE, UH, RENEWAL AND OUR PROCESS THAT WE WENT THROUGH OVER THE LAST FEW MONTHS. UH, NEXT SLIDE. UH, SO WE RECEIVED THE RENEWAL ON JULY 3RD. WE CAME BEFORE YOU ON JULY 8TH. UH, WE ISSUED AN RFP TO OTHER INSURANCE CARRIERS IN THE MARKET. UNITEDHEALTHCARE, CIGNA, UM, AVMED, UH, AND AETNA. UH, WE GOT SOME, WELL, WE GOT ONE RESPONSE BACK ON JULY 31ST. UM, CIGNA DECLINED TO QUOTE, UNITEDHEALTHCARE, DECLINED TO QUOTE ADMIN, DID NOT PROVIDE A QUOTE. UH, AND PART OF THE REASON WHY IS BECAUSE WE'VE ONLY BEEN WITH FLORIDA BLUE FOR LESS THAN ONE YEAR. SEPTEMBER, WE'LL MAKE IT ONE YEAR. INSURANCE CARRIERS LIKE TO SEE BETWEEN 15 MONTHS AND TWO YEARS OF CLAIMS EXPERIENCE, UH, BEFORE BEING ABLE TO PROPERLY, UH, UNDERWRITE A GROUP. UH, AND IT'S NEVER REALLY GOOD TO, TO LEAVE A CARRIER AFTER ONE YEAR. UM, BUT NEVERTHELESS, WE, WE HAD SOME NEGOTIATIONS, UM, THEN WE GOT A BEST AND FINAL OFFER FROM, UM, FLORIDA BLUE, AND THEN, UH, PRESENTED THAT TO, UH, THE HR DEPARTMENT. NEXT SLIDE. SO INITIALLY WE GOT A 23% INCREASE, UH, ON THE RENEWAL. AND THE LAST TIME WE WERE HERE, WE SHOWED YOU THE VARIETY OF CHRONIC, UH, CONDITIONS THAT SOME OF THE EMPLOYEES AND THEIR DEPENDENT, UH, MEMBERS AND THEIR FAMILY HAVE. SO, UH, WE WERE ABLE TO NEGOTIATE THAT DOWN TO 11%. AND THEN GIVEN WHAT'S HAPPENING IN THE MARKET, WE ASKED FOR FURTHER DECREASE, UH, WITH WHAT'S HAPPENING WITH FLORIDA BLUE AND SOME OF THE, THE HOSPITALS IN THE LOCAL AREA. AND THEY DID COME DOWN. SO WE, WE SAVED $183,000 FROM THE INITIAL, UH, RENEWAL THAT CAME IN. UM, SO IF WE MOVE FORWARD, WE'LL GET STARTED. WE'LL RENEW WITH THEM ON, UH, OCTOBER 1ST. UH, NEXT SLIDE. AND JUST TO RECAP, UM, THERE WAS NO INCREASE ON ANY OTHER LINE OF COVERAGE. SO THERE'S NO INCREASE ON THE DENTAL PPO PLAN OR THE DENTAL HMO PLAN. MOST EMPLOYEES ARE ON THE PPO PLAN. SOME ARE ON THE HMO PLAN. UH, NEXT SLIDE. UH, WE ALSO HAVE THE VISION PLAN WITH HUMANA. UM, PEOPLE ARE FULLY ENGAGED IN THAT PLAN, HUNDRED FOR EMPLOYEES ENROLLED, NO INCREASE THERE. NEXT SLIDE. UM, WE, FOR MANY YEARS, THE CITY OF LOWER LAKES HAVE HAS OFFERED A GAP INSURANCE. SO, UM, BECAUSE SOME OF THE, YOUR DEDUCTIBLES ARE A LITTLE BIT HIGHER, UH, THEY OFFER A GAP INSURANCE TO HELP EMPLOYEES COVER THE LARGE OUT-OF-POCKET EXPENSE. THEY MAY INCUR NO INCREASE IN THAT COST, EITHER NEXT SLIDE, AND THEN YOUR LIFE INSTABILITY INSURANCE, AGAIN, NO INCREASE THERE. SO YOU OFFER FULL COMPREHENSIVE BENEFITS. THERE WAS NO INCREASE ON ANY OTHER LINE OF COVERAGE OUTSIDE THE MEDICAL INSURANCE. UH, NEXT SLIDE. UH, AND IN ADDITION TO SOME OF YOUR STANDARD INSURANCE PRODUCTS, YOU ALSO OFFER OTHER PRODUCTS LIKE A FLEXIBLE SPENDING ACCOUNT, ALLOWING EMPLOYEES TO SAVE MONEY ON A PRE-TAX BASIS, UH, FOR MEDICAL OR DEPENDENT CARE, UH, PROGRAMS, UH, LEGAL SHIELD, TRAVEL ASSISTANCE, AFLAC. SO A LOT OF BENEFITS ARE OFFERED, UH, TO YOUR EMPLOYEES, UH, TO COVER THE VARIETY OF, OF SITUATIONS THEY MAY HAVE. AND THIS IS JUST A SUMMARY OF THE ESTIMATED COSTS, UH, OF YOUR INSURANCE FOR THE CURRENT PLAN YEAR, UH, WHAT [01:05:01] THE INITIAL COSTS WERE FOR THE, UH, INITIAL RENEWAL, AND THEN THE FINAL COST FOR THE 25 26 PLAN YEAR. THESE, OF COURSE, ARE SUBJECT TO CHANGE BASED ON THE ENROLLMENT SAYS YOU HIRE MORE PEOPLE OR YOU LOSE SOME PEOPLE, THEN THOSE NUMBERS CHANGE ON A, ON A MONTH TO MONTH BASIS. BUT ESSENTIALLY, UM, UH, THE INCREASE IS, UH, APPROXIMATELY $83,000 FOR THE YEAR, UM, WHICH IS VERY COMPETITIVE COMPARED TO WHAT WE STARTED OUT WITH. AND THAT, UH, CONCLUDES, UH, THE PRESENTATION. THANK YOU, MR. GO, COLLEAGUES. MAD MAYOR, COMMISSIONER MAXWELL WILLIAMS. UH, THANK YOU MADAM MAYOR. I, I DON'T LIKE FLORIDA BLUE. I THINK THIS PLAN IS NOT GOOD. UM, BUT WE'RE STUCK WITH IT. I DON'T THINK WE CAN REALLY CHANGE IT. UM, HOPEFULLY NEXT CYCLE WE CAN, BUT FLORIDA BLUE IS NOT GOOD. THEY'RE NOT GOOD AT ALL. AND I HEARD THAT THEY WERE TAKEN, THEY WERE NOT PARTNERING WITH A COUPLE HOSPITALS. THERE WERE A COUPLE HOSPITALS THAT THEY'RE NOT PARTNERING WITH ANYMORE. YEAH. SO CURRENTLY, UH, FLORIDA BLUE IS NOT CONSIDERED IN-NETWORK FOR MEMORIAL HEALTHCARE AND FLORIDA BLUE, I'M SORRY. AND, UH, BROWARD HEALTH. SO, UM, BROWARD HEALTH AND FLO AND, UM, MEMORIAL HEALTH CARE HAVE THE SAME CEO, UH, SHANE STRUM, WHO CAME FROM THE DES DESCENDANTS ADMINISTRATION. UM, EVERY SEVERAL YEARS, ALL OF THE INSURANCE CARRIERS NEGOTIATE RATES WITH AND REIMBURSEMENT FEES WITH DIFFERENT HOSPITALS. UM, SO I'VE SEEN IT WITH ALL THE CARRIERS. UNITED HEALTHCARE, AETNA, CIGNA, AT SOME POINT, UM, THEY TRY TO NEGOTIATE AND COME TO TERMS ON A DEAL. IF THEY DON'T COME TO TERMS ON A DEAL IN A TIMELY MANNER, THEN THEY, THEY BREAK THE CONTRACT. UM, SO THAT, THAT'S WHAT HAPPENED WITH, UM, FLORIDA BLUE. IT HAPPENED LAST YEAR WITH CIGNA AND HOLY CROSS HOSPITAL. UM, WHAT YOU'LL NEVER BE ABLE TO READ IS ONCE THEY COME TO TERMS, OR IF YOU LOOK RIGHT NOW AND SEE, UH, WHEN, WHEN CIGNA CAME TO TERMS WITH, UH, HOLY CROSS HOSPITAL, THEY NEVER TELL YOU HOW LONG THE AGREEMENT IS. IF YOU GO TO UNITED HEALTHCARE RIGHT NOW AND SAY, WHEN DOES YOUR CONTRACT EXPIRE WITH BROWARD HEALTH OR MOORE HEALTHCARE, THEY WON'T TELL YOU. THEY KEEP THAT A SECRET BECAUSE THEY KNOW IF YOU KNOW WHEN IT'S GONNA EXPIRE, CLIENTS ARE JUST GONNA MOVE BEFORE THAT EXPIRATION DATE. UM, BUT I WANNA BRING IN, UH, THE LOCAL MARKET PRESIDENT FOR FLORIDA BLUE HERE TO ADDRESS, UH, ANY ISSUES. MS. MASON, TO YOU, MADAM MAYOR, COMMISSIONER MATTHEW WILLIAMS. SO WHAT HAPPENED TO THE, THE, UM, THE, THE WORKERS HERE THAT HAS, UH, THAT GOES TO THOSE HOSPITALS? WHAT DO THEY DO NOW? SO THANK YOU, MIKE, FOR, UM, INVITING ME HERE. 'CAUSE I WANTED TO BE HERE TO ANSWER YOUR QUESTIONS AND ADDRESS YOUR CONCERNS BECAUSE THEY'RE VALID. UM, YOU KNOW, I'M OBVIOUSLY A FLORIDA BLUE CAR HOLDER MYSELF, UM, BEING EMPLOYED WITH THEM, AND I AND MY FAMILY HAVE GONE TO BROWARD HEALTH. WE'VE GONE TO MEMORIAL. AND SO THIS AFFECTS ALL OF US. SO I WANNA SPEAK FROM A VERY SINCERE PLACE, UM, TO ANSWER YOUR QUESTIONS. UH, THE MAIN THING THAT I THINK IS IMPORTANT FOR YOU ALL TO UNDERSTAND, IN ADDITION TO WHAT MIKE HAS ALREADY SHARED WITH YOU, IS THAT WE'RE STILL IN NEGOTIATING, UH, TERMS WITH THEM. SO JUST BECAUSE THE EXPIRATION HAS ENDED BASED OFF OF THE DATE OF THE CONTRACT, IT DOESN'T STOP US FROM HAVING THE CONTINUAL CONVERSATION WITH THEM TO TRY TO COME WITH AN, UH, UH, UH, AN AGREEABLE TERM. UH, THE, THE POSITION THAT FLORIDA BLUE HAS IS REALLY FOCUSED ON THE COMMUNITY. UH, THE INCREASE THAT IS BEING ASKED RIGHT NOW IS ALL PUBLIC KNOWLEDGE. SO WE HAVE THIS INFORMATION SHARED ON OUR LANDING PAGE. UH, BROWARD HEALTH IS ASKING FOR A 64% INCREASE YEAR OVER YEAR, WHICH IS ROUGHLY AROUND $150 MILLION, UH, TO, TO ALL THAT HAVE A CARD THAT WILL BE SEEN BY THEM. AND THAT IS A YEAR OVER YEAR INCREASE. AND THAT IS A BIG IMPACT TO OUR COMMUNITY AT A TIME WHERE, YOU KNOW, YOU CAN'T AFFORD THAT. SO, UM, SO WE ARE FIGHTING FOR THE PEOPLE WHO CAN'T SIT AT THOSE TABLES AND HAVE THOSE SAME CONVERSATIONS TO COME TO A, A TERM THAT IS MORE REASONABLE. SO FLORIDA BLUE IS NOT SAYING THAT WE'RE NOT AGREEABLE TO NEGOTIATING AN AN APPROPRIATE INCREASE. UH, WE JUST CANNOT AGREE TO 64%. SO THAT IS WHY, UH, THAT CONTRACT CAME TO AN END. BUT AGAIN, WE'RE STILL HAVING NEGOTIATING, YOU KNOW, UH, CONVERSATIONS WITH THEM. AND THERE ARE REGULAR, UH, CONVERSATIONS WITH THE, UH, MANAGED CARE TEAM TO TRY TO COME TO A, A, A NUMBER THAT IS MORE REASONABLE AND MORE SUITABLE FOR OUR COMMUNITY TO BE ABLE TO MANAGE. AND FOR ME, AS A PLUS SIZE WOMAN, I KNOW YOU DON'T NOTICE THAT I'M PLUS SIZE, BUT I AM. SO, UM, THEY DON'T COVER OZEMPIC MANJARO, AND THEY, I DON'T THINK THEY COVER THAT ANYMORE. THEY USED TO, BUT THEY DO NOT COVER THAT. AND, YOU KNOW, THAT'S THE NUMBER ONE THING FOR EVERYONE, NOT EVEN FOR WEIGHT LOSS, BUT BEING, UM, DIABETIC. MM-HMM . GOD, I'M NOT. BUT, UM, YOU KNOW, WHAT, WHAT DO PEOPLE DO? YEAH. UM, [01:10:01] AND I, THAT WAS BROUGHT TO MY ATTENTION, I BELIEVE, ABOUT A COUPLE OF MONTHS AGO. AND, UH, MIKE, I APPRECIATED THE ADDITIONAL RESEARCH TO MAKE SURE THAT THAT IS SOMETHING THAT IS SEEN ACROSS ALL PAYERS. UH, SO WHAT THE INDUSTRY HAS DONE IS THAT THEY HAVE, UH, LOOKED AT THE, UH, PROPER INDICATION FOR OZEMPIC, AND IT'S FOR INDIVIDUALS WHO HAVE DIABETES. AND SO THEY HAVE TO, AS A INDUSTRY, HAVE MADE A DECISION TO ONLY PROVIDE THAT DRUG FOR INDIVIDUALS WHO QUALIFY BASED OFF OF A PHYSICIAN'S NOTATION THAT THEY ARE DIABETIC AND APPROPRIATE FOR THAT MEDICATION. SO IF THE PERSON IS TAKING IT FOR WEIGHT LOSS PURPOSES, IS NOT, UM, IS, IS NOT APPROVED TO COVER FOR, FOR THAT PURPOSE, AND THAT'S INDUSTRY, THAT'S NOT JUST FLORIDA BLUE. SO WE IN ANY KIND OF REGULATORY STANDARD HAVE TO ABIDE BY AN INDUSTRY REQUIREMENT, AND THAT'S WHY THAT CHANGE HAS HAPPENED ACROSS THE BOARD. THANK YOU. YOU'RE WELCOME. COMMISSIONER. I JUST WANT TO ADD, IT WASN'T ALWAYS LIKE THAT, BUT BECAUSE THE COST OF OZEMPIC AND A LOT OF THE WEIGHT LOSS DRUGS ARE IN SUCH HIGH DEMAND, AT SOME POINT, ALL THE INSURANCE COMPANIES MANDATED THAT YOU HAVE TO BE DIAGNOSED WITH DIABETES IN ORDER TO QUALIFY FOR IT. AND SOMETIMES EVEN IF YOU HAVE DIABETES, IF YOUR NUMBER IS FAIRLY LOW, YOU STILL WON'T GET IT. YOU HAVE TO BE A HIGH CASE OF DIABETES, UH, TO GET APPROVED FOR IT. AND THE DOCTORS MONITOR IT, AND ONCE YOUR NUMBERS COME DOWN, THEN THEY TAKE YOU OFF. SO IT'S BEEN A CHALLENGE WITH ALL THE INSURANCE COMPANIES, UH, WITH THAT PARTICULAR DRUG AND ALL THOSE, UH, WEIGHT LOSS CATEGORY DRUGS. MADAM MAYOR, COMMISSIONER THOMAS, THANK YOU SO MUCH. UM, GOOD EVENING TO YOU BOTH. I, I JUST WANNA DITTLE WHAT YOU SAID BECAUSE I HAVE A FAMILY MEMBER THAT WAS ON CIGNA AND THEY TOOK, WE GOT A NOTICE THAT, UM, HOLY CROSS WAS NOT BEING PUT ON, AND THEN LATER ON AFTER NEGOTIATION, THEY ADDED IT BACK. SO, UM, YOU KNOW, IT DOES TAKE THAT BECAUSE OF INCREASE IN ALL OF THAT. SO THANK YOU. AND WE'RE LOOKING FORWARD MS. MASON, TO THOSE CONTINUED NEGOTIATIONS. WE ARE WE ALRIGHT? WE ARE. THANK YOU. THANK YOU. GO AHEAD. THANK YOU, MR. GENTLEMEN. THANK YOU MS. MASON. ALRIGHT, THANK YOU. MORNING, MS. SORRY, MADAM. A M THANK YOU MADAM MAYOR. ITEM NUMBER [A.  INTRODUCTION OF NEW CITY EMPLOYEES] FIVE, A INTRODUCTION OF NEW CITY EMPLOYEES. WE HAVE A FEW NEW EMPLOYEES ON STAFF, AND I WANNA TAKE THIS TIME TO INTRODUCE THEM TO THE MAYOR AND COMMISSION AS WELL AS TO THE RESIDENTS AND BUSINESS OWNERS OF LAUDERDALE LAKES AND INVITE THEM TO COME TO PRESENT THEMSELVES SO THEY CAN BE INTRODUCED ALONG WITH THEIR IMMEDIATE DIRECTOR. WE HAVE MS. SHARON HAYNES, SHE'S THE DIRECTOR OF FINANCIAL SERVICES. WE HAVE MS. TARA WILLIAMS, DIRECTOR OF HUMAN RESOURCES, AND THEN WE HAVE OUR PROJECT MANAGER, MR. HOPE I PRONOUNCED YOUR NAME CORRECTLY. HAMZA ANSARI. SO IF THERE DIRECTORS COULD ALSO, AND THEN YOU CAN INTRODUCE YOURSELVES. UM, WE WOULD APPRECIATE IT. GOOD. I THINK IT'S EVENING NOW. THANK YOU. UM, I'M SHARON HAYNES. I AM CPA, I AM ALSO CERTIFIED PUBLIC FINANCE OFFICER. I'VE BEEN DOING GOVERNMENT AND COMPTON FOR ABOUT 15 YEARS NOW, AND I'M QUITE HAPPY TO BE HERE AT THE CITY OF LAUDERDALE LAKE. UM, I AM LOOKING FORWARD TO WORKING WITH YOU ALL, AND I HOPE IT'S A LONG AND PRODUCTIVE COLLABORATION. THANK YOU, MS. HAYES. THANK WELCOME. THANK YOU SO MUCH. WELCOME. THANK YOU, RON. YES. GOOD EVENING, MAD MAYOR. UM, AND I'M VICE MAYOR COMMISSIONERS. MY NAME IS CM, UM, MR. CELIA, ATTORNEY. AND I'M CLERK, UH, FOR THE RECORD, MY NAME IS RON. MY, MY NAME IS RON DES BRU, PROTOCOL DIRECTOR. UH, AS YOU KNOW, WE HAVE A LOT OF CIP PROJECT LINED UP TO BE ON THE CONSTRUCTION NEXT FISCAL YEAR. SO I'M REALLY GLAD TO HAVE, UH, MR. HAMZA AS, UH, THE NEW PROJECT MANAGER, HE'LL BE HELPING ME HANDLE THE, UH, CIP PROGRAM, SO I'M REALLY EXCITED TO HAVE HIM ON, ON BOARD. UH, MR. HAMZA, GOOD EVENING, MAYOR, VICE MAYOR, COMMISSIONER, CITY MANAGER, CITY CLERK, AND LADIES AND GENTLEMEN, MY NAME IS HAMZA SARI. UH, I'M A NEW PROJECT MANAGER AND, UM, HAPPY TO BE HERE. UH, HAPPY TO HELP FERRAN AND WORKING WITH CIP PROJECTS. ALRIGHT, THANK YOU AND WELCOME TO THANK YOU SO MUCH. GREAT STATE OF LAW LAKE. THANK YOU. THANK YOU. HAVE A QUESTION. THANK YOU SO MUCH, THOMAS. THANK YOU. WELCOME. UM, BUT I ALSO IS THIS, [01:15:01] I KNOW WE HAD A PROJECT MANAGER ON OUR RANKIN. IS THIS THE SAME PROJECT MANAGER? IT IS NOT. I BELIEVE THAT IS FOR THE ENGINEERING DEPARTMENT. OKAY. THANK YOU SO MUCH. AND MS. TARA? OH, SHE, GOOD AFTERNOON, MADAM MAYOR, VICE MAYOR, COMMISSIONERS ACTON, CITY MANAGER, ACTON CITY, UH, CLERK. UH, MY NAME IS TARA WILLIAMS. I'M THE HR DIRECTOR AND I'M HAPPY TO BE HERE. THANK YOU, . THANK YOU. WELCOME MS. TAR. THANK YOU. ALL RIGHT, THANK YOU. THANK YOU. THANK YOU MADAM MACIA. THANK YOU SO MUCH. WE KNOW THOSE ARE CRITICAL POSITIONS, SO WE ARE HAPPY THEY ARE FILLED AND I'M SURE THIS NEW EDITION WILL DO A FANTASTIC JOB FOR THE CITY. THANK YOU FOR THE INTRODUCTION. ITEM NUMBER FIVE [D.  DISCUSSION REGARDING THE LAUDERDALE LAKES BUSINESS ELEVATION AND MARKETING SUPPORT PROGRAM (LLBEAMS)] D DISCUSSION REGARDING THE LAUDERDALE LAKES BUSINESS ELEVATION AND MARKETING SUPPORT PROGRAM, LL BEAMS PRESENTED BY MS. VECA BUCHANAN. TO YOU MADAM MAYOR, MS. VECA, THANK YOU PROTOCOL ESTABLISHED FOR THE RECORD. VECA BUCHANAN, ECONOMIC DEVELOPMENT MANAGER, AS THOUGH OUR ACTING CITY MANAGER MENTIONED, THE ITEM ON TODAY'S AGENDA CONCERNS A FUNDING REQUEST THAT WAS SUBMITTED DURING THE FISCAL YEAR 2026 BUDGET PROCEEDINGS. THIS REQUEST SEEKS TO SUPPORT FOR A SECOND COHORT OF BUSINESSES PARTICIPATING IN THE LLL BEAMS PROGRAM. DURING THOSE PROCEEDINGS. QUESTIONS WERE RAISED REGARDING THE OUTCOMES AND THE CURRENT STATUS OF THE BUSINESS OWNERS WHO GRADUATED FROM THE PROGRAM AS REQUESTED, ALL PROGRAM GRADUATES WERE CONTACTED AND THE FEEDBACK RECEIVED ARE OUTLINED IN THE REPORT THAT WILL DISTRIBUTE TO YOU AND IS PRESENT IN YOUR PACKAGE. FOR THOSE THAT ARE UNFAMILIAR WITH THE PROGRAM, LL BEAM IS AN A VARIATION THAT STANDS FOR A LOT OF THE LAKES BUSINESS ELEVATION ON MARKETING SUPPORT. THIS IS A 12 WEEK EDUCATIONAL INSTITU PROGRAM THAT WAS OFFERED AT NO COST TO 10 BUSINESS OWNERS IN LA DE LAKES AND AIM TO HELP PARTICIPANTS SUCCESS MARKETING TOOLS AND DEVELOP MARKETING SKILLS. THE PROGRAM PROVIDED MARKETING EDUCATION, INDIVIDUALIZED TECHNICAL ASSISTANCE, MARKETING PLAN DEVELOPMENT, AND OPTIONS FOR PEER NETWORKING. THE SURVEY REPORT SHOWS THAT THE BUSINESSES, USING THE MARKETING TOOLS THAT WERE OFFERED AND FOLLOWING THE MARKETING PLAN THAT WAS PROVIDED, THEY SAW SOME HIGHER REVENUE AND HIRED AND EVEN ONE OF THE BUSINESSES WAS ABLE TO HIRE EMPLOYEE, AN EMPLOYEE. THOSE WHO DID NOT SEE THOSE CHANGES STRUGGLE DUE TO LIMITED TECHNICAL SKILLS AND THEY DID NOT HAVE ALL THE OPERATING SYSTEM NECESSARY FOR SUSTAINABLE GROWTH. UM, WITH THAT, I WILL ANSWER ANY QUESTIONS YOU MAY HAVE FOR ME TODAY. MADAM MAYOR, COMMISSIONER HARRISON. THANK YOU. I JUST WANNA SAY, UH, I, I, UM, I THINK IT'S A GREAT THING TO DO, UH, ANY TYPE OF PROFESSIONAL DEVELOPMENT FOR OUR BUSINESS COMMUNITY. SO I THINK IT'S A GOOD THING. UH, JUST FOR THE RECORD AND, AND JUST FOR THE SAKE OF DISCUSSION, I WANTED TO SAY, UH, WE SHOULD ALSO THINK ABOUT HOW WE GIVE PACKAGES TO BUSINESSES TO HELP SUPPORT THEM, UM, AND, AND MONIES AND RESOURCES LIKE THAT. WE SHOULD ALSO CONSIDER PUTTING TOGETHER A MARKETING PACKAGE TO GIVE BUSINESSES SO THEY TOO CAN PROMOTE, UM, THEIR BUSINESSES, SHOOT COMMERCIALS IN THEIR STORES, UH, BUT ALSO, UM, MONEY AND FINANCES FOR TARGETED MARKETING. UH, JUST LIKE ANY OTHER BUSINESS PACKAGE WE HAVE TO HELP THEM BUY EQUIPMENT TO HELP THEM USE FOR FACADE AND SIGNAGE. I THINK THAT TOO, UH, DIGITAL MARKETING SHOULD BE THE NEW AGE, UM, FOR HOW WE'RE SUPPORTING OUR BUSINESSES. GIVE THEM A PACKAGE FOR THAT. THAT WAY WHAT THEY'RE LEARNING, THEY CAN ACTUALLY PUT INTO PRACTICE DUTY. NOTED. THANK YOU COLLEAGUES. THANK YOU. THANK YOU MS. THANK YOU. THANK YOU. MAD THANK YOU MADAM MAYOR. DISCUSSION [E.  DISCUSSION REGARDING APPROVAL OF A PIGGYBACK CONTRACT WITH SHIFF CONSTRUCTION & DEVELOPMENT, INC. IN THE AMOUNT OF ONE HUNDRED AND NINETY SIX THOUSAND THREE HUNDRED SEVEN DOLLARS AND FORTY SEVEN CENTS ($196,307.47) TO PERFORM EMERGENCY WALL REPAIRS SERVICES AT THE VINCENT TORRES PARK BUILDING] REGARDING APPROVAL OF A PIGGYBACK CONTRACT WITH SHIFT CONSTRUCTION AND DEVELOPMENT INC. IN THE AMOUNT OF 196,300 $700 AND 47 CENTS TO PERFORM EMERGENCY WALL REPAIRS AT THE VINCENT TOR PARK BUILDING. UH, BELIEVE THAT ITEM IS GOING TO BE PULLED BY MR. DE BRUNO FOR, UM, UH, ANOTHER, UH, AGENDA. MADAM MAYOR. ALRIGHT, THANK YOU. NEXT ITEM FIVE F DISCUSSION [F.  DISCUSSION REGARDING AWARDING A CONTRACT TO STANTEC CONSULTING SERVICES INC., FOLLOWING A SOLICITATION (RFP25-3110-04R) ON THE CITY'S DEMANDSTAR PLATFORM TO PROVIDE A SOLID WASTE RATE STUDY FOR THE CITY'S SOLID WASTE SPECIAL ASSESSMENT IN THE AMOUNT OF THIRTY THOUSAND FOUR HUNDRED DOLLARS ($30,400.00)] REGARDING AWARDING A CONTRACT OF STANTEC CONSULTING SERVICES, INC. FOLLOWING A SOLICITATION ON THE CITY'S COMMAND STAR PLATFORM TO PROVIDE A [01:20:01] SOLID WASTE RATE STUDY FOR THE CITY'S SOLID WASTE SPECIAL ASSESSMENT IN THE AMOUNT OF $32,400. AND WE DO HAVE, UH, MR. RON UNE WHO WILL PRESENT THIS ITEM. SORRY, MADAM MAYOR, POINT INFORMATION. EXCUSE ME, SORRY. THANK YOU. UM, A C I'M SORRY, YOU SAID 32,400 IS JUST 30? SORRY, 30,000. 30,000. YES MA'AM. MY APOLOGY. THANKS FOR CATCHING THAT. YES MA'AM. MR. RON. THANK YOU. YEAH, POLITICAL ESTABLISHMENT MAYOR. UM, THE ITEM BEFORE YOU WAS A DISCUSSION, AWARDING OUR CONTRACT WITH STANEC CONSULTING SERVICES IN THE AMOUNT OF $30,400 TO PROVIDE A SOLID WASTE RATE STUDY, UH, FOR THE, UH, SOLID WASTE ASSESSMENT. UH, CURRENTLY THE CITY COLLECT $272 ANNUALLY ON EVERY SINGLE FAMILY RESIDENCE. AND THAT RAISE HAS BEEN IN PLACE SINCE, UH, FISCAL YEAR 20 18 20 19. AND IN THE MEANTIME, UH, WE DO HAVE OUR FRANCHISE AGREEMENT WITH, UH, WASTE MANAGEMENT. UH, FOR THE LONGEST, SINCE THE RATE OF 2 72 HAS BEEN ESTABLISHED, WE, WE RENEWED THE CONTRACT TWICE, UH, MOST RECENTLY LAST YEAR IN 2024, WE RENEWED, UH, THE, THE AGREEMENT AND EVEN THAT EVERY YEAR THE RATE HAS BEEN INCREASED BY 5% ANNUALLY AND EVERY TIME WE KNEW IT, THERE'S A JOB AND THE RATE. SO THE COST OF THE REVENUE IS NOT, UH, MATCHING UP WITH THE EXPENSES, THE COST FOR PROCESSING, UH, DISPOSAL OF WASTE. UH, WE FEEL LIKE, UH, WE DON'T KNOW EXACTLY HOW THE RATE, THE CURRENT RATE IS GONNA SUPPORT, UH, THE COST FOR PROCESSING GOING FORWARD. AGAIN, THAT RISK GETTING AT LEAST SINCE, UH, 20 18 20 19, UH, SO TO ENSURE THAT, UH, THE FEED THAT ARE BEING COLLECTED ARE ABLE TO SUSTAIN THE EXPENSES FOR PROCESSING, UH, STAFF, UH, ADVERTISE FOR PROFESSIONAL SERVICES TO CONDUCT A RATE STUDY, TO, TO ENSURE THAT OKAY, IF THE RATE IS SUSTAINABLE OR NOT, IF NOT TO MAKE RECOMMENDATION TO THE BOARD IN TERMS OF HOW WE CAN MAKE ADJUSTMENT, UH, GOING FORWARD MAYBE FOR THE NEXT 10 YEARS OR SO. SO, UH, WE RECEIVED, UH, FOUR PROPOSAL FROM QUALIFIED CONSULTANT. UH, STANTEC WAS DEEMED THE MOST RESPONSIVE AND RESPONSIBLE, UM, CONSULTANT. SO STAFF IS MAKING THE RECOMMENDATION TO AWARD THE CONTRACT TO STANTEC AND THEY'LL CONDUCT THE, THE, THE RATE STUDY AND THEN MAKE RECOMMENDATION TO THE CITY COMMISSION. I DON'T SEND ANY QUESTION TO BOARD MAYOR FOR ME AT THIS TIME, COLLEAGUES, I HAVE NOT. THANK YOU, MR. RON. THANK YOU MADAM MAYOR. THANK YOU MADAM MAYOR. DISCUSSION [G.  DISCUSSION REGARDING AWARDING A CONTRACT TO SOLITUDE LAKE MANAGEMENT IN THE AMOUNT OF SIXTY FOUR THOUSAND EIGHT HUNDRED AND TWELVE DOLLARS ($64,812.00) TO PROVIDE HERBICIDE APPLICATION FOR VEGETATION AND ALGAE CONTROL IN THE CITY'S CANAL NETWORK] REGARDING AWARDING A CONTRACT TO SOLITUDE LATE MANAGEMENT IN THE AMOUNT OF $64,812 TO PROVIDE HERBICIDE APPLICATION FOR VEGETATION AND ALGAE CONTROL IN THE CITY'S CANAL NETWORK. AND MR. DIS PRUNUS WILL PRESENT THIS ITEM THROUGH YOU, MADAM MAYOR. THANK YOU MR. ESTABLISHMENT. AM AMIR. UH, THERE THERE'LL BE BEFORE IS A DISCUSSION REGARDING AWARDING A CONTRACT TO SOLITUDE LAKE MANAGEMENT AND THE AMOUNT OF 64,080 $12 TO PERFORM HERBICIDE APPLICATION. UH, AND THE CITY CANNOT OUR NETWORK, UH, AMIR, WE ARE, AS YOU KNOW, THE CITY OWNS AND MAINTAIN 11 MILES OF CANAL. THAT'S A LOT OF CANAL FOR A 3.9 SQUARE MILE CITY. UH, WE DO CONDUCT MAINTENANCE WITH IN THE FORM OF TRASH REMOVAL, UH, GRASS, UH, VEGETATION AND, UH, ALGAE. ALL OF THAT ENCOMPASSES OUR SERVICES. UH, WE DO IT WITH A COMBINATION OF MANPOWER EQUIPMENT. UH, WE HAVE BOAT, WE HAVE, WE DO, BUT ALSO WE APPLY CHEMICAL, UH, TO HELP WITH ALGAE CONTROL AND VEGETATION CONTROL, UH, HERBICIDE. THE SHORELINE, USUALLY THE GRASS GROW FAST, MOSTLY FROM MAY TO ROUGHLY SEPTEMBER, OCTOBER. WITH THE HEAT, EVERYTHING GROWS FASTER. SO THE WAY WE KEEP CONTROL OF IT IS BY SPRAYING CHEMICAL AND ALGAE ALSO THAT KIND OF HELP WITH THE CONTROL. UH, SO WE DO THAT IN HOUSE WORK QUICKLY. IT COSTS ABOUT, UH, $75,000 A YEAR TO PURCHASE CHEMICAL, UH, FOR STAFFING EQUIPMENT. AND ALSO THE MOST, UH, ISSUE WITH THE CHEMICAL IS WE HAVE TO BUY LARGE AMOUNT OF CHEMICAL. WE HAVE TO TRANSPORT IT, WE HAVE TO STORE IT, [01:25:01] SO THERE'S LICENSING REQUIRED FOR THAT, AND ALSO LIABILITIES AS WELL. SO WE WANNA MAKE SURE THAT EVEN, UH, WHEN WE SPRAY THE CHEMICAL, WE HAVE TO ENSURE THAT IT'S IS DONE IN, IN THE PROPER WAY. BECAUSE THE MINOR MISTAKE, WE MIGHT END UP KILLING ALL THE FISHES IN THE CANAL. SO, UH, WE FEEL LIKE, UH, A LICENSED CONTRACTOR WILL HELP US, UH, BE MORE EFFICIENT, NOT JUST WITH THE SERVICE, BUT THE STUFF THAT WE USE TO, UH, TO SPREAD THE CHEMICAL CAN BE ALLOCATED FOR OTHER SERVICES. SO WE ADVERTISE THE BID AND WE RECEIVED A THREE PROPOSAL, ONE FROM SOLITUDE WASTE, A LEAK MANAGEMENT FOR $64,812. ONE WAS FROM SOUTHEAST LAND AND WATER MANAGEMENT FOR 349,009 $92 AND ONE FROM D'ANGELO CONTRACTING SERVICES FOR $66,756. SO WE VIEWED THE BID FOR COMPLIANCE. WE, SOLITUDE LAKE MANAGEMENT WAS DEEMED THE MOST RESPONSIVE AND RESPONSIBLE CONTRACTOR. UH, WE ARE REQUESTING, UH, FROM THE SEAL COMMISSION TO AWARD THE CONTRACT TO HELP US WITH, UH, THE CURRENT MAINTENANCE BY THE MAYOR TO YOU, MADAM MAYOR, COMMISSIONER MAX WILLIAMS. THANK YOU RON FOR THAT PRESENTATION. WHO WAS DOING THIS BEFORE? UH, INHOUSE, INHOUSE STAFF AND, AND WHILE WE CAME, NOT CONTINUE DOING THAT, UH, WE HAVE AN ISSUE WITH LICENSING, BUT, UH, CURRENTLY WE HAVE A CONTRACTOR DOING THAT ON A SHORT TERM BASIS, UH, UP TO SEPTEMBER, UH, THIS YEAR. SO THE ISSUE THAT WE HAVE WITH LICENSING, CAN YOU FIX THAT, MR. MAYOR? UH, WE, WE, WE, IN THE PROCESS OF HIRING A STAFF WITH A QUALIFIED LICENSE, BUT EVEN WITH THE LICENSE, THAT WAS STILL WORKING TO CONTRACT IT OUT BECAUSE IT'S NOT ONLY SMALL, IT'S LESS, BUT THERE'S SO MANY LIABILITIES AND RISK AND STORING THE CHEMICAL, PURCHASING THE, THE CHEMICAL. UH, LAST YEAR ALONE I BELIEVE WE ALMO WE PURCHASED ABOUT $47,000 WORTH OF CHEMICAL AND STORE IT. WE DON'T HAVE ENOUGH STORAGE TO BEGIN WITH, SO WE FEEL LIKE IT'S MORE EFFICIENT TO CONTRACT IT OUT. MADAM MAYOR. THANK YOU RON. AND, AND DID YOU SAY MR. RON AT THE BEGINNING OF YOUR PRESENTATION, THAT WE SPENT APPROXIMATELY $75,000 TO DO AN IN-HOUSE? YES. IF YOU FACTOR IN STAFF, UM, EQUIPMENT, UH, CHEMICAL PURCHASES, UM, FUELING? YES. THANK YOU. AND MR. RON, THIS FUNDS WILL BE COMING THROUGH THE PUBLIC WORKS DEPARTMENT? YES. UH, THROUGH ? YES. OPERATION, UM, COST FOR THAT ELSE. ALRIGHT. THANK YOU. THANK YOU MS. THANK YOU. MR. RON. UH, THANK YOU MADAM ACM. OKAY, THANK YOU MADAM MAYOR. IT'S 6:30 PM AND ALTHOUGH THIS WASN'T A TIME CERTAIN BECAUSE OF A CONFLICT, I BELIEVE THAT YOU WERE GIVING PERMISSION FOR US TO TAKE ITEM M. NOW, MADAM MAYOR, IS THAT CORRECT? THAT IS CORRECT. MM AS IN MIKE, ITEM NUMBER FIVE M. DISCUSSION REGARDING SBA TOWERS XLLC APPLICATION FOR CONDITIONAL USE WITH EXCEPTIONS, WHICH WILL ALLOW THE PLACEMENT OF 105 FEET STEALTH MONOPINE WIRELESS COMMUNICATIONS TOWER LOCATED IN THE EXISTING WALMART AT OAKLAND PARK BOULEVARD AND STATE ROAD. SEVEN. THE TOWER WOULD ACCOMMODATE UP TO FOUR CARRIERS AND IS CITED WITHIN A STORMWATER RETENTION POND. MS. TANJA MCCOY WILL PRESENT THIS ITEM THROUGH YOU, MADAM MAYOR. THANK YOU, MS. YEAH, UH, MADAM MAYOR AND COMMISSIONERS, THIS ALSO, THIS ITEM IS ALSO A QUASI JUDICIAL MATTER AND BECAUSE THE COMMISSION WILL BE, UH, ASSESSING, UH, WHETHER OR NOT THE ITEM CONFORMS TO THE REQUIREMENTS AND THE STANDARDS OUTLINED IN THE LAUDERDALE LAKES CODE, UH, I RECOMMEND AGAIN THAT THE COMMISSION, UH, REFRAIN FROM ANY DISCUSSION OR DISPOSITION ON THIS MATTER UNTIL YOU ARE IN THE APPROPRIATE SETTING FOR THAT. IT IS FINE FOR STAFF TO GIVE YOU THE INFORMATION, UH, BUT I RECOMMEND THAT WE NOT RESPOND OR PROVIDE ANY ADDITIONAL COMMENTS IN THAT RESPECT. I THANK YOU. WE WILL ONLY RECEIVE COMMENTS FROM MS. TANGER THIS TIME. OKAY? YES. SO NO COMMAND, NO JUST [01:30:01] INFORMATION. OKAY. SECOND. GOOD EVENING, MADAM MAYOR. UM, MADAM VICE MAYOR, CITY ATTORNEY CITY CLERK COMMISSION. I AM HERE TO PRESENT THE S-B-A-X-L-L APPLICATION FOR CONDITIONAL USE WITH EXCEPTIONS, WHICH WILL ALLOW THE PLACEMENT OF 105 FOOT STEALTH MONOPINE WIRELESS COMMUNICATIONS TOWER LOCATED IN THE EXISTING WALMART PARK, UH, DRAINAGE POND, THE OAK, THIS WALMART IS LOCATED AT OAKLAND PARK BOULEVARD AND STATE ROUTE SEVEN. THE TOWER WOULD ACCOMMODATE UP TO FOUR CARRIERS AND IS CITED AGAIN WITHIN ANY RETENTION POND FOR THIS DISCUSSION. REGARDING THE SBA WIRELESS TOWER LOCATED AT 3 0 0 1 NORTH STATE ROAD, SEVEN LAUDERDALE LAKES WALMART SITE. THE APPLICANT AFFILIATED WITH THIS ITEM ARE, UM, THE APPLICATION AFFILIATED WITH THIS ITEM IS ZERO ONE WC 24 WIRELESS COMMUNICATION TOWER AND ZERO ONE CU 24. A CONDITIONAL USE WITH EXCEPTIONS. SO, UH, IN PLAIN LANGUAGE, THIS, UH, TOWER IS A PROPOSAL FOR A CONSTRUCTION OF 105 FOOT STEALTH MONO PINE WIRELESS COMMUNICATION TOWER. UM, THIS TOWER WILL SIT BETWEEN THE BACK OF THE WALMART AND THE, UH, RESIDENTIAL PROPERTIES RIGHT, UM, BEHIND WALMART. THE APPLICANT IS REQUESTING AN EXCEPTION TO SOME OF THE REQUIREMENTS OF THE CODE, WHICH INCLUDE THE ONE MILE SEPARATION REQUIREMENTS FROM EXISTING TOWERS. CURRENTLY, THEY'RE NOT ABLE TO MEET THAT REQUIREMENT AT THAT LOCATION. CURRENTLY THEY ARE LOCATED AT 0.07 OF A MILE AND 0.09 OF A MILE FROM ANOTHER TOWER. SO THEY'RE CLOSE TO A ONE MILE, BUT THEY ARE NOT ABLE TO MEET THE ONE MILE REQUIREMENT. DECORATIVE, UH, MASONRY WALL IS ANOTHER THING THAT THEY'RE REQUESTING AN EXCEPTION TO, AND THAT IS, UM, IN OUR CODE. IT REQUIRES IT TO BE A MEDITERRANEAN RE REVIVAL DESIGN. AND THE APPLICANT FEELS THAT THE CURRENT WALL THAT SURROUNDS THE WALMART PARKING LOT, I MEAN RETAINAGE POND IS, SHOULD BE SUFFICIENT TO MEET THAT CODE REQUIREMENT. THEN THEY'RE ALSO ASKING TO, UM, NOT PROVIDE THE 10 FOOT LANDSCAPE BUFFER AROUND THE EQUIPMENT, UM, TOWER AND EQUIPMENT DECK, WHICH IS A 40 BY 40 DECK. AND BY DOING THAT, THEY'RE ALSO STATING THAT THE CURRENT LANDSCAPING IN THAT AREA SHOULD BE SUFFICIENT, AS WELL AS THE FACT THAT IF THEY WERE TO PUT THAT LANDSCAPING OUT THERE, IT COULD CAUSE SOME DRAINAGE PROBLEMS. SO THAT IS PRETTY MUCH THE, UM, BIGGEST ISSUE THAT THEY HAVE WITH THE REASONS THAT THEY NEED THE EXCEPTION. AND THE, UH, TOWER ITSELF HAS TO GO THROUGH THE CONDITIONAL USE PROCESS. THE, UH, TOWER WAS HEARD AT THE LAST PLANNING BOARD MEETING, AND AT THAT MEETING, THE PLANNING BOARD DID VOTE THREE TO TWO TO RECOMMEND APPROVAL OF THE TOWER. AND AT THIS TIME, I WILL PAUSE HERE TO SEE IF THERE'S ANY QUESTIONS. I KNOW THAT, UM, THERE CAN'T BE ANY FORMAL DECISION TONIGHT. NO, MS. UH, TANJA, WE ARE ONLY ACCEPTING INFORMATION FROM YOU TONIGHT, AND THEN WE'LL PROCEED WHEN APPROPRIATE IN THE JUDICIAL MATTER. THANK YOU MADAM MAYOR. THANK YOU. THANK YOU, THANK YOU. AND STAY SAFE. THANK YOU, MADAM MAYOR. ITEM NUMBER FIVE, MADAM SAY ITEM NUMBER [H.  DISCUSSION REGARDING AWARD OF CONTRACT FOR STORMWATER CONVEYANCE AD WATER QUALITY IMPROVEMENT PROJECT - CANAL 5] FIVE H DISCUSSION REGARDING AWARD OF CONTRACT FOR STORM WATER CONVEYANCE AND WATER QUALITY IMPROVEMENT PROJECT CANAL FIVE. AND MR. NASSIR WILL PRESENT THIS ITEM THROUGH YOU, MADAM MAYOR. THANK YOU MR. NASSER. GOOD EVENING, HONORABLE MAYOR, VICE MAYOR, CITY COMMISSION ACTING CITY CLERK, ACTING CITY MANAGER AND AUDIENCE CAN HELP. HI, THIS IS LOCATED IN, UH, NORTHGATE EAST OF 33RD AVENUE FROM C 13, ALL THE WAY TO 32ND STREET. THAT MEANS SOUTH OF, UH, SOUTH ROAD WATER MANAGEMENT DISTRICT, CANNEL. [01:35:01] THE CANNEL BANK IS STABILIZATION. RESTORATION IS SIMILAR THAT WE HAVE DONE FOR CANNEL SEVEN, CANNEL FOUR, BUT IN THIS CASE, SOME OF THE AREA HAS, UH, SOME EXCEPTION. WE ARE ADDING, UH, BIO-ENGINEERING, UH, PRODUCT THAT, THAT IS SHORT SOCKS ON TOP OF THE GABON. IT STILL WILL HAVE A GABON BOX, BUT, UH, SOME OF THE AREA WE MAY HAVE, UH, SHORT SOCKS, UH, FOR ISHARES OUTLOOK TO MAKE IT LOOK NICE. AND ALSO FOR SOME SAFETY REASON, IT'LL HAVE, UH, OTHER SMALL COMPONENTS ALREADY CONNECTING THEIR IRRIGATION LINES. AS YOU KNOW, WHEN THEY WORK IN THE CANNEL, THEY HAVE TO DISCONNECT AND THEY HAVE TO RECONNECT THE IRRIGATION LINES. IT DOES INCLUDE SOME REPAIRMENT OF THE EXISTING, UH, SEAL. UH, THIS IS THE EXCEPTION FROM OTHER CANNELS, BUT WE HAVE INVESTIGATED THE EXISTING SEAL AND WE FOUND THAT NEEDS TO BE REPAIRED. SO WE HAVE INCLUDED THAT IN THE SCOPE. WE RECEIVED TOTAL FIVE BEATS AND UH, THE LOWEST BEAT IS $1.4 MILLION. THEN SECOND LOWEST IS $2.24 MILLION. THIRD ON 2.27, FOURTH ON 2.78, AND FIVE ON $8 MILLION MORE THAN ACTUALLY 8 MILLION. I'M JUST GIVING YOU MILLION DOLLAR NUMBER. 8.3 MILLION IS THE LAST HIGHEST STONE, THE LOWEST ONE WE FOUND, UH, RESPONSIVE. AS I GOT, UH, INFORMATION FROM PROCUREMENT, THEY HAVE ALREADY LOOKED INTO THE, THIS IS ITB. SO BASICALLY ITB UH, GOES BY JUST, UH, WITH THE RESPONSIVENESS AND, UH, THEY VERIFY ALL THE INFORMATION IS CORRECT OR NOT BASED ON THE ITB THAT IS ISSUED. AND SO FAR WE HAVE NOT SEEN ANY ISSUE WITH THIS BID. UH, IN THE NEXT COMMISSION MEETING, WE'LL BE COMING WITH THE AGENDA TO APPROVE THIS AWARD OF CONTRACT TO THE LOWEST RESPONSIVE BID. THE LOWEST BID HERE IS THE LOWEST RESPONSIVE BID THAT WILL BE RECOMMENDED FOR YOUR APPROVAL IN THE NEXT COMMISSION MEETING. MAD VICE MAYOR. MR. NASIR, WHAT'S, COULD YOU REPEAT THE, THE BIDDING, UH, DOLLAR AMOUNT OR THE NUMBER? PARDON ME? DOLLAR AMOUNT OR THE NAME OF THE, NO, NO, THE AMOUNT. AMOUNT. OKAY. LOWEST NUMBERS. LOWEST, $1.42 MILLION. 1.4 MILLION. YEAH. 1.4 MILLION $23,585. MM-HMM . AND WHAT WAS, THAT'S THE LOWEST BEAT. THE SECOND ON 2.2 4000002.24 MM-HMM . THIRD ON 2.27. PORT ON 2.78. AND THE TON? 8.3. 3000000.33. 8.33. YES. FOR THE SAME FOR THE JOB. FOR THE SAME JOB? YES. BASED ON THE SAME SPECIFICS AND PLAN. OKAY. THANK YOU. YOU MADAM MAYOR. THANK YOU MADAM MAYOR. MR. SEA, WHAT WAS THE LOW, WHO WAS THE LOWEST BID? YOU SAID SFA? WAS IT SFA? SFA CONSTRUCTION. LNC. ALRIGHT, GOOD ENOUGH. THANK YOU. YOU'RE WELCOME. AND MY, UM, MAYOR, VICE MAYOR. MADAM? YES. MAD VICE MAYOR. HAVE HAVE YOU EVER WORKED WITH THAT, UM, COMPANY BEFORE? NO, I HAVE NOT WORKED WITH THEM BEFORE, BUT OUR PUBLIC COURSE DEPARTMENT, THEY HAVE WORKED WITH THEM FOR THE DEVELOPMENT SERVICES. OH, THEY DO? OKAY. SO STILL THEY HAVE EXPERIENCE AND WE HAVE NOT HAD ANYTHING BAD. THANK YOU. OKAY, THANK YOU. 'CAUSE SOMETIMES LOWEST BID DOESN'T HAPPEN SOMETIMES TO BE THE BEST. THANK YOU, MRS. THANK YOU. THANK YOU MADAM. A CM THANK YOU MADAM MAYOR. ITEM NUMBER FIVE [I.  DISCUSSION REGARDING THE DESIGN, PERMITTING AND CONSTRUCTION OF THE OTIS GRAY PARK IMPROVEMENTS PROJECT] I DISCUSSION REGARDING THE DESIGN, PERMITTING AND CONS CONSTRUCTION OF THE OTIS GRAY PARK IMPROVEMENTS PROJECT. AND MR. NIR WILL PRESENT THAT ITEM AS WELL. THANK YOU. THROUGH YOU MADAM MAYOR. THANK YOU MS. NASIR. OKAY, PERFECT. WE MADE A SMALL PRESENTATION FOR THIS, AND THIS IS VERY TIME SENSITIVE PROJECT. WE GOT AROUND $400,000 FROM THE ESTATE DEP THAT REQUIRES AROUND $200,000 MASS. THAT MEANS TOTAL $600,000 IS THE BUDGET FOR THIS PROJECT BASED ON THE GRANTS AGREEMENT WITH THE STATE. THE REASON THIS IS TIME SENSITIVE, WE GOT NTP BY JULY 27TH THIS YEAR, AND THE DEADLINE IS DECEMBER, 2025. IT'S VERY, VERY, UH, TOUGH DEADLINE FOR THIS PROJECT. THAT IS ONE OF THE [01:40:01] BIG REASON WHY ACTUALLY WE RECOMMENDED DESIGNED BUILD APPROACH FOR THIS PROJECT. AND YOU CAN SAY WHY YOU ARE NOT, WE ARE NOT DOING IN-HOUSE DESIGN. WE LOOKED INTO THAT. WE DON'T HAVE THE SURVEY. WE STILL TAKE TIME AND DESIGN WILL TAKE TIME. THEN PERMITTING. IF WE TAKE THE ROUTE, WE WILL NOT BE ABLE TO MEET THE DEADLINE. BUT WHEN WE GO FOR DESIGN WILL PROCESS THE CONTRACTOR AND THE DESIGNER, THEY COME AS A TEAM. SO CONCURRENTLY THEY WORK ON THE DESIGN AT THE SAME TIME THEY CAN ORDER THE MATERIAL. SO BASICALLY THE WHOLE PROCESS WILL BE EXPEDITED TO CONTROL THE COST. WE ALREADY HAVE PREPARED THE CRITERIA DOCUMENT, UH, THAT I WILL GO ONE BY ONE FROM THE SLIDES FIRST. I DON'T HAVE, OKAY, I SEE YOU SEE THE SCOPE. YOU ALREADY KNOW THAT. WHAT IS GRAY? UH, PARK LOCATION. THE SCOPE DOES INCLUDE AROUND 3000 LINEAR FEET. PLEXI, UH, TRAIL. THIS IS AROUND NINE FEET IN EXISTING CONDITION. WE HAVE ASPHALT WALKWAY AROUND FIVE FEET, BUT WE ARE GOING TO MAKE IT NINE FEET WIDE. THAT MEANS COMBINATION OF BIKE BIKING AND WALKING. SO BIKERS AND PEDESTRIAN BOTH CAN USE THIS. AND THE REASON FOR THE , UH, MATERIAL RECOMMENDATION, THIS IS VERY, VERY SUSTAINABLE AND ENVIRONMENT FRIENDLY MATERIAL. UH, IT HAS HUGE ACTUALLY, UM, I SHOULD SAY BENEFIT FIRST OF ALL IS POROUS. IT CAN ALLOW WATER PERCOLATION, SO IT WILL NOT CREATE ANY DRAINAGE ISSUE. AND IT IS FLEXIBLE. THAT MEANS IT IS NON CRACKING. IT'LL NOT CRACK DUE TO THE THREE ROOTS IN INTRUSION, YOU KNOW, THE CONCRETE CRACKS AND IT CREATES TRIPPING HAZARD. BUT IN THIS CASE IT'LL NOT DO THAT. WE'LL HAVE AROUND, THIS IS APPROXIMATE NUMBER AS WE DON'T HAVE THE REAL SURVEY. SO FROM BASED ON THE A WE PUT THIS IS, THIS MAY BE, UH, LESS THAN 3000, BUT THIS IS THE NUMBER THAT WE ACTUALLY CALCULATED BASED ON AERIAL MAP, NOT BASED ON ANY, UH, REAL SURVEY. SO IT IS NOT EXACT NUMBER. IT'LL BE, WE'LL COME TO KNOW THE EXACT NUMBER WHEN WE GET THE FINAL DESIGN BY THE DESIGN BUILD TEAM. AND THE OTHER THING, WE HAVE FOUR, UH, FITNESS EQUIP, UH, STATION WITH THE EQUIPMENT IN FOUR DIFFERENT LOCATIONS ALONG THE WALKAWAY TRAIL. WE WE'LL HAVE TWO BIKE RACKS, ONE WATER, FOUNTAIN CHAIN, AND SEVEN BENCHES. IF YOU HAVE ANY QUESTION ABOUT THE MATERIAL, DEFINITELY ERICA CAN ANSWER THAT BECAUSE WE GOT THIS RECOMMENDATION FROM HER. THEN WE PUT THE SPECIFICATIONS IN THE CRITERIA DOCUMENT. UH, NEXT ONE, I ALREADY MENTIONED THAT WE GOT AROUND $400,000 WITH $200,000 MISSING REQUIREMENT. THE COMMITTED DEADLINE TO COMPLETE THE PROJECT IS DECEMBER 31ST, 2025. SO BASICALLY THERE IS NO WARRANTY. WE CAN GET EXTENSION, BUT ONCE WE HAVE THE TEAM ON BOARD, AND IF WE ARE IN THE CONSTRUCTION PHASE IN THAT PHASE, IF WE CANNOT EVEN MEET THE DEADLINE, SUBSTANTIAL COMPLETION CAN BE COMPLETED. THAT WILL DEFINITELY, IF WE CAN USE AROUND $400,000, UM, THAT WILL MEET THE REQUIREMENT AND THE $200,000, WE CAN MAKE THE REQUEST. THAT IS OUR MONEY. SO WE HAVE TO SPEND THEIR MONEY AT THE BEGINNING AND WE ARE HELPING WITH THE PROCUREMENT PROCESS. THIS IS ACTUALLY PUBLIC WORKS PROJECT AS WE DEVELOPED THE CRITERIA DOCUMENT. THAT'S WHY I'M MAKING THIS PRESENTATION. AND WE ARE ALSO DOING THE PROCUREMENT WITH THE PROCUREMENT DEPARTMENT. ONCE THE DESIGN BUILD TEAM ON BOARD, ONCE THAT IS APPROVED BY YOU, AFTER THAT THE CONSTRUCTION WILL BE HANDLED BY PUBLIC DEPARTMENT, WILL NOT BE, UH, INVOLVED IN THE CONSTRUCTION PHASE. THEN IT'LL BE RON'S PROJECT. AND, UH, I ALREADY MENTIONED ABOUT DESIGN BUILD. I PUT IN THE SLIDES THE BENEFITS OF DESIGN BUILD PROCESS. THE PRIMARY REASON IN THIS CASE, AS WE HAVE VERY, VERY TIGHT DEADLINE, THIS IS TIME SENSITIVE. WE DON'T WANT TO LOSE THE MONEY, WE DON'T WANT TO TAKE ANY RISKS. THAT'S HOW WE ARE TAKING THIS DESIGN BUILD APPROACH. AND IN THE, UH, EVALUATION CRITERIA, WE PUT SIGNIFICANT POINTS ON THE TIMELINE TO SEE HOW QUICKLY THEY CAN COME COMPLETE IT. WE NEED COMMITMENT FROM THE DESIGN BUILD TEAM. BASICALLY IT HAS TWISTED. ONE IS THE TECHNICAL EVALUATION TO LOOK INTO THE DESIGNERS QUALIFICATIONS. THEN THE CONTRACTORS, UH, PRICE. AS YOU KNOW, THE CONSULTANT CANNOT BE SELECTED BASED ON ANY PRICE. SO BASICALLY BASED ON QUALIFICATIONS. SO IT HAS QUALIFICATIONS REQUIREMENTS. AS THIS IS DESIGNED BILL, IT HAS DOLLAR AMOUNT REQUIREMENTS TOO. WE INCLUDED THAT IN THE ITB. THEN, UH, WE ALREADY HAVE THE DATE. AS YOU CAN SEE. WE ISSUED, UM, THE ITB ALREADY. WE HAD THE MANDATORY PRE MEETING. SO BASICALLY THE DESIGN BILL TEAM PARTICIPATED IN THE, UH, IN THAT MEETING. THEY'RE [01:45:01] ELIGIBLE TO SUBMIT THE BIDS. OTHER WHO, OTHERS WHO DID NOT PARTICIPATE IN THAT MEETING CANNOT SUBMIT THE BID AS THIS IS MANDATORY BECAUSE WE HAD TO EXPLAIN CERTAIN ITEMS, ESPECIALLY TIME SENSITIVITY. AND WE HAVE THE DESIGN CRITERIA DOCUMENT. WE EXPLAIN TO THEM THE DESIGN CRITERIA DOCUMENT SO THAT THEY HAVE FULL UNDERSTANDING BEFORE THE SUBMIT THE BID FOR CLARITY, WE WANTED THEM TO BE IN PERSON SO THAT WE CAN EXPLAIN TO THEM WE DID THAT. AND, UH, THE BASED ON THIS BASICALLY, UH, NORMALLY AS I DID FOR KENNEL FIVE, THAT WORKSHOP PRESENTATION, UH, WE'LL BE COMING WITH THE IN THE NEXT, UH, MEETING. FOR THIS ONE, WE ARE NOT GOING TO MAKE ANY MORE, UH, PRESENTATION. WE WILL COME STRAIGHT WITH THE AGENDA FOR YOUR . BECAUSE OF THE TIME WE'LL NOT BE ABLE TO HAVE THE WORKSHOP, THEN WAIT ANOTHER TWO WEEKS. THAT WILL, THAT WILL CREATE MORE PROBLEM FOR US BECAUSE OF THE TIME AND SENSITIVITY OF THIS PROJECT. THAT'S WHY I'M MAKING THIS PRESENTATION, THE SLIDE, ESPECIALLY IF YOU SEE ON THE EACH SIDE. IF, IF YOU CAN MOVE TO THE NEXT ONE, UH, CARD. THE ONE SHOWS THE PLAN. NEXT ONE, NEXT ONE, PLEASE. VISION IF YOU, UH, IF PERFECT, IF YOU LOOK INTO THE EAST SIDE WITH A DIFFERENT COLOR, THAT'S A TOTALLY NEW WALKWAY TRAIL. WE DON'T HAVE AN EXISTING TRAIL IN THAT AREA. WE ARE PUTTING NEW THE REST OF THAT. WE HAVE OLD, UH, WALKWAY ONLY, HIGH P WIDE TO ASALT. WE ARE GOING TO ACTUALLY REMOVE ASPHALT. WE ARE GOING TO WIDEN IT FROM PIPE P TO NINE FEET WITH PLEXI. WE PROVIDED FULL DETAILS OF THE CONSTRUCTION MATERIAL AND THE SPECIFICATIONS, WHAT THEY HAVE TO DO. SO WHEN THEY GIVE US THE PRICE, UH, IT CAN BE VERY MUCH VERY CLOSE TO THE REALITY BECAUSE THEY HAVE TO USE THEIR DESIGN ENGINEER TO GIVE US THE PRICE. BUT THE SPECIFICATIONS WE HAVE PROVIDED, THIS IS ALREADY 30% DESIGN. THE ONLY PROBLEM WE DID BASED ON THE AERIAL MAP AS WE DON'T HAVE THE SURVEY REGISTER, UH, SLIDES ACTUALLY WE HAVE JUST, UH, SEGMENTED IT FOR THE BLOW TO SHOW YOU CLEARLY HOW IT LOOKS LIKE AND ALONG THE PATH IN DIFFERENT LOCATIONS, WE HAVE FITNESS EQUIPMENT, UH, THAT IS IN THE LAST SLIDE. AND ALSO BIKE REACT AS I MENTIONED, WATER FOUNTAIN CHAIN THAT IS HERE. AND BASED ON OUR ESTIMATE, NORMALLY, UH, WE DID NOT PROVIDE THE ESTIMATE TO THE BIDS, BUT AS I MENTIONED, UH, THE BUDGET IS $600,000 BASED ON OUR ASSESSMENT. IT'LL COST VERY CLOSE. IT MAY GO BEYOND 600,000. DEPENDS ON THE RELIABILITY BILL. BUT I'M NOT GOING TO TALK ON THAT AS THIS IS NOW OPEN FOR A BID. I CANNOT TALK ON THAT AND I CANNOT SHARE THE COST ESTIMATE. NOW THE LAST SLIDE, LAST SECOND, LAST, UH, SECOND ONE FROM THE LAST ONE. THIS ONE SHOWS THE, UH, HOW IT, THE, HOW IT WILL LOOK LIKE. ONE THING I WOULD LIKE, LIKE TO SAY, WHEN WE POUR CONCRETE FOR THE SIDEWALK, WE HAVE TO WAIT MINIMUM 24 TO 48 HOURS BEFORE WE WALK ON IT. THAT MEANS THE GIVING TIME AROUND 28 DAYS. NORMALLY WE HAVE TO WAIT ABOUT A WEEK FOR A VEHICULAR TRAFFIC FOR WALK TO WALK ON TOP OF IT. WE HAVE TO WAIT ANOTHER AROUND 48 HOURS. BUT THE MATERIAL WE ARE SPECIFYING THE FLEXIBLE, IT CAN BE QUEUED WITHIN 24 HOURS. THAT'S A BIG ADVANTAGE. THE CONSTRUCTION CAN BE DONE VERY QUICKLY AND IT IS, UH, FLEXIBLE. IT CAN BE USED EVEN FOR THE VEHICULAR ACCESS TOO, AS THIS IS NINE FEET WIDE. SO IN CASE FOR ESPECIALLY MAINTENANCE OUR PUBLIC SYSTEM, IT WILL HAVE EASY ACCESS ON THIS TRAIL TO TAKE CARE OF THEIR MAINTENANCE ACTIVITIES. IT CAN BE COLORED LIKE MESSING THE, UM, HOT, HOT COLOR YOU WANT. IF YOU WANT TO MESS WITH THE SURROUNDING COLOR, IT CAN BE DONE. IT HAS DIFFERENT COLOR OPTIONS THAT CAN BE ACCOMMODATED. AND THE LAST ONE SHOWS THE EQUIPMENT THAT CAME FROM ERICA, OUR PARKS AND HUMAN SERVICES DIRECTOR. SHE'S THE ONE ACTUALLY GAVE US THIS. AND YOU CAN SEE ON THE SCREEN, THESE ARE THE EQUIPMENT ALREADY ADVERTISED AND THE CONTRACTOR IS GOING TO PURCHASE AND DO THE INSTALLATION FOR US. IF YOU HAVE ANY PERSON, MADAM MAYOR, VICE MAYOR, MR. NASIR, WHAT'S THE REASON FOR WAITING SO LATE TO GET IT DONE TOO, MR. SIR? THROUGH YOU MADAM MAYOR, WE GOT THE NTP ON JULY 25 AND AS SOON AS WE, IT WAS NOT OUR PROJECT. AS SOON AS WE, UH, WHAT HAPPENED, LET ME GO BACK TO THE HISTORY. WHEN WE APPLIED FOR THE GRANTS, WE PREPARED THE CONCEPT PLAN TO ACTUALLY GET MORE SCORE AS THAT IS THE COMPETITION. [01:50:02] AND AFTER THAT, I WAS REQUESTED BY PUBLIC ORDERS TO KEEP THE SIGN AND SEAL PLANS. AND I SAID, I DON'T HAVE THE PLAN. THAT'S THE CONCEPT ONLY BASED ON ARIEL. I CANNOT PUT MY SEAL ON IT. AFTER THAT, WE LOOKED INTO, UH, THEN WE FOUND THE SERVER WE HAVE THAT IS ONLY BOUNDARY SERVER THAT CANNOT BE USED FOR DESIGN. FOR DESIGN. I NEED FULLY SKILL SERVER WITH ALL KIND OF TOPOGRAPHY WILL WE HAVE A LOT OF TREES OVER THERE, INCLUDING THE TREES. OTHERWISE IT'LL BE MISLEADING AND WE CANNOT USE THAT FOR CONSTRUCTION. UH, I CAME TO KNOW ABOUT THIS ACTUALLY THIS MONTH WHEN I, AFTER IMMEDIATE, AFTER THAT I SUBMITTED THIS, UH, I TALKED TO OUR PROCUREMENT AND I SAID THAT TO MEET WITH THE STATE REQUIREMENTS, I THINK DESIGN B WILL BE THE BEST APPROACH AND WE CAN PREPARE THE DESIGN CRITERIA DOCUMENT, WHICH IS 30% DESIGN THAT CAN BE USED AS A GUIDELINE FOR THE ENGINEERS TO DO COMPLETE THE CONSTRUCTION PLANS. MAD AND I DON'T KNOW WHY THE NTP CAME ON JULY 25 AND THEY GAVE US ONLY FEW MONTHS. I MEAN, IF YOU CALCULATE, YOU SEE HOW MANY MONTHS WE ARE GETTING VERY LIMITED TIME. SO THERE IS OUT OF MY LEASE. I DON'T KNOW BECAUSE AS I DID NOT TALK TO DEPI, I WAS NOT INVOLVED IN THIS PROJECT IN THE BEGINNING. COMMISSIONER THOMAS, THANK YOU MADAM MAYOR. MR. NASIR, I, UM, I'M REALLY HAPPY FOR THE, THE BORDER AROUND THE SECOND PORTION. 'CAUSE I'M ALWAYS TALKING ABOUT THE EXCESSIVE BUSHES AROUND THAT AREA. SO THAT BORDER WOULD DEFINITELY HELP EVEN FOR THE MAINTENANCE PEOPLE TO WALK AROUND IT AND DO WHAT THEY HAVE TO DO WITH IT. UM, I I I HAVE A QUESTION THOUGH. WHY ONLY ONE WATER FOUNTAIN? IS THAT WHAT CURRENTLY IS? CAN WE NOT PUT IN ANOTHER ONE? HOW DOES THAT WORK? THAT ONE, I THINK ERICA CAN ANSWER WHY ONLY ONE. THAT IS THE SCOPE THAT WAS GIVEN TO DP AND I CANNOT SEND THE SCOPE NOW THAT WILL KILL OUR PROJECT. UNDERSTAND, I'M JUST ASKING. I'M JUST ASKING THROUGH YOUR MADAM MAYOR. I, I WOULDN'T WANT IT TO BE KILLED. SOMETHING THAT NEEDS TO GO FORWARD EVEN THOUGH IT LIMITED TIME. GOOD EVENING MS. ERICA. GOOD EVENING. GOOD EVENING. MADAM MAYOR. COMMISSIONERS ACTING CITY MANAGER. ACTING CITY CLERK. UM, TO ANSWER YOUR QUESTION, UM, THAT'S THE ONE WATER FOUNTAIN ON THE NEW SIDE. WE HAVE A WATER FOUNTAIN ON THE OLD SIDE AS WELL, SO IT'LL BE TWO IN THE PARK ALTOGETHER. THANK YOU. THANK YOU MADAM MAYOR. ALSO AT OTIS GRAY PARK, WHEN IT RAINS JUST ABOUT EVERYWHERE ELSE, WHEN IT RAINS, IT BECOMES FLOODED IN OTIS GRAY PARK. WHAT ARE THE PLANS FOR THAT? SINCE WE'RE DOING ALL THE RENOVATIONS AND THE NEW EQUIPMENT, ET CETERA? THIS TRAIL WILL NOT BE SUBJECT TO ANY FLOODING AS WE ARE DOING NEW WILL NOT APPROVE. IF WE SEE ANY ISSUE LIKE THAT, IT'LL BE RAISED. AND IF THERE IS ANY CLADDING ISSUE THAT CAN BE TAKEN CARE BECAUSE WE, IN REALITY, WE DON'T NEED ANY DRAIN STRUCTURE THAT'S A REGRADING ONLY, SO IT SHOULD NOT BE ISSUE. THANK YOU. THANK YOU MR. NASIR. YES, THANK YOU MME. MASON. YOU'RE WELCOME, MADAM MAYOR. ITEM NUMBER FIVE [J.  DISCUSSION REGARDING AUTHORIZING THE ACTING CITY MANAGER TO EXECUTE AN EXTENSION TO THE INTERLOCAL AGREEMENT BETWEEN BROWARD COUNTY AND THE CITY OF LAUDERDALE LAKES FOR PUBLIC TRANSPORTATION/COMMUNITY BUS SERVICES] J. DISCUSSION REGARDING AUTHORIZING THE ACTIVE CITY MANAGER TO EXECUTE AN EXTENSION TO THE INTERLOCAL AGREEMENT BETWEEN BROWARD COUNTY AND THE CITY OF LAUDERDALE LAKES FOR PUBLIC TRANSPORTATION COMMUNITY BUS SERVICES. AND MS. ERICA LOCKETT WILL PRESENT THIS ITEM TO YOU. MADAM MAYOR? YES, MS. ERICA PROTOCOL ESTABLISHED ERICA LOCKETT, DIRECTOR OF PARKS AND HUMAN SERVICES. SO MADAM MAYOR AND COMMISSIONERS, THIS ITEM IS TO, FOR THE ACTING CITY MANAGER TO, UM, EXECUTE AN EXTENSION TO OUR INNER LOCAL AGREEMENT BETWEEN BROWARD COUNTY AND THE CITY OF LAUDERDALE LAKES FOR OUR COMMUNITY BUS SHUTTLE. UM, THE CITY OF LAUDERDALE LAKES ENTERED INTO A, A INTERLOCAL AGREEMENT WITH BROWARD COUNTY TO OPERATE THE COMMUNITY, UM, BUSES IN, UM, FEBRUARY OF 2021. UH, WE DID AN AMENDMENT OCTOBER OF 2021 AND NOVEMBER OF 2024. SO THIS IS THE FOURTH AMENDMENT TO OUR AGREEMENT, WHICH WOULD EXTEND UNTIL 2027. UM, AND IT WILL FULLY BE EXECUTED WHEN BOTH PARTIES, UM, SIGN THE AGREEMENT. AS YOU ALL KNOW, THE CITY DOES NOT PAY FOR OUR COMMUNITY SHUTTLE. IT'S A HUNDRED PERCENT PAID FOR BY THE COUNTY. WE HAVE TWO BUSES. WE HAVE A EAST WEST ROUTE, A NORTH SOUTH ROUTE, AND WE ALSO OPERATE ON SATURDAYS. AND THIS AGREEMENT WILL ALSO INCLUDE JUNETEENTH AS A CITY OBSERVE HOLIDAY IN WHICH THE BUSES WILL NOT OPERATE. AND I CAN ANSWER ANY ADDITIONAL QUESTIONS YOU ALL MAY HAVE. I DON'T HAVE ANY. I KNOW THE PEOPLE LIKE IT. AND [01:55:01] I JUST WANNA POINT OUT, I'M SORRY. UM, MADAM MAYOR, THAT THE, UM, TRANSPORTATION AGREEMENT, WE HAVE TO DO 7.1 PASSENGERS PER HOUR AND WE DO ABOUT 16.7. THAT'S GREAT. THAT IS GREAT. I TELL YOU THEY LOVE IT. THANK YOU. THANK YOU MS. ERICA. THANK YOU. MAD A SAM. YOU ARE WELCOME, MADAM MAYOR. ITEM NUMBER [K.  DISCUSSION REGARDING THE PROCESS AND PROCEDURE FOR HIRING A NEW CITY MANAGER (SPONSORED BY MAYOR EDWARDS PHILLIPS)] 5K DISCUSSION REGARDING THE PROCESS AND PROCEDURE FOR HIRING A NEW CITY MANAGER. THIS ITEM IS SPONSORED BY MAYOR EDWARDS PHILLIPS. THANK YOU MATTER. A CM. AS WE KNOW, WE ARE IN THE DEDICATED PROCESS OF HIRING A NEW CITY MANAGER AND MR. ZM WILL GIVE US AN UPDATE WHERE WE ARE. GOOD AFTERNOON, MADAM MAYOR AND COMMISSION, UM, PROTOCOLS ESTABLISHED AZA PROCUREMENT ADMINISTRATOR FOR THE CITY OF DALE LAKES. UH, MADAM MAYOR AND MEMBERS OF THE COMMISSION. AS PREVIOUSLY MENTIONED, UH, THE CITY DID GO OUT, UH, AS DIRECTED BY THE COMMISSION, AND WE DID RECEIVE RESPONSES, UM, FOR THE SOLICITATION TO HIRE A FIRM, UH, FOR HELPING US TO SELECT A NEW CITY MANAGER. UM, WE HAVE MYSELF AND THE HR DIRECTOR HAVE GONE THROUGH THE SOLICITATIONS, WHICH WAS A VERY TEDIOUS PROCESS, UH, BECAUSE OF HOW THE SOLICITATION WAS SET UP. UH, WE WENT THROUGH EACH PROPOSAL, PAGE BY PAGE, TAKING NOTES AND MAKING OUR, OUR RECOMMENDATIONS AND SO ON. UH, AS OF LAST WEEK, WE HAVE COMPLETED REVIEW OF ALL PROPOSALS. AT THIS POINT IN TIME, WE ARE PREPARING OUR SHORT LIST TO SEND TO THE, UH, CITY ATTORNEY FOR RECOMMENDATIONS. BEFORE DISCLOSING ANYTHING FURTHER, UH, AT THIS TIME, I'M AVAILABLE FOR ANY QUESTIONS ON THIS PROCESS. MR. AZAR, YOU ARE SENDING IT TO THE CITY ATTORNEY FOR THE LANGUAGE OR WHAT? WE UH, MADAM MAYOR, WE ARE SENDING, UH, THE REQUEST. WE ARE SENDING OUR SHORTLIST TO THE ATTORNEY JUST TO MAKE SURE THAT HE CONCURS WITH OUR FINDINGS BECAUSE IT'S NOT JUST A RECOMMENDATION OF WE WOULD LIKE THIS VENDOR. WE ARE GOING SHOW, BECAUSE IT IS OUR PROCESS, IT IS OUR RESPONSIBILITY TO SELECT THE LOWEST RESPONSIBLE AND RESPONSIVE VENDOR. IN THIS PROCESS, WE HAVE RECEIVED BIDS AS LOW AS $10,000 AND AS HIGH AS ALMOST $40,000. SO WE DON'T WANT TO JUST BE PICKING THE LOWEST OR PICKING THE HIGHEST AT OUR LIKING. WE WANT TO MAKE SURE THAT WE'VE DONE OUR DUE DILIGENCE AND WE WOULD LIKE THE CITY ATTORNEY TO CONFIRM WITH US THAT WE HAVE DONE OUR DUE DILIGENCE IN SELECTING THE APPROPRIATE FIRM FOR THE CITY. AGAIN, MADAM MAYOR, MADAM VICE MAYOR, ASAN, ASAN, I STILL DON'T UNDERSTAND. I'M STILL ASKING IF IT'S THE LANGUAGE BECAUSE THAT'S WHAT I WOULD EXPECT FROM THE CITY ATTORNEY. OKAY. THROUGH YOU MADAM MAYOR. UM, IT'S NOT THE LANGUAGE, SO MM-HMM . UM, WHEN WE DO AN RFP, UH, I, I'LL EXPLAIN A LITTLE BIT MORE. WHEN WE DO AN RFP, NORMALLY THERE'S AN EVALUATION CRITERIA THAT'S PUT INTO THE RFP SO THAT WE SET UP AN EVALUATION COMMITTEE, UM, AND THEN WE SCORE THESE VENDORS. THE COMMITTEE WILL SIT, THEY'LL REVIEW ALL THE PROPOSAL, THEY'LL HAVE A PUBLIC MEETING AND THEN SCORE THE VENDORS APPROPRIATELY. UNFORTUNATELY, THIS SOLICITATION DID NOT HAVE THAT, AND IT CREATED A PROBLEM FOR US IN EVALUATION PROCESS. UM, BECAUSE OF THAT FACTOR, UH, I WOULD LIKE TO HAVE ANOTHER OPINION BEFORE MAKING IT GO FORWARD FOR RECOMMENDATION. MAD MAYOR, VICE MAYOR. SO WHY, WHY, WHY WERE THERE CHANGES TO THIS? UNFORTUNATELY THROUGH MADAM MAYOR, THEY DIDN'T HAVE WHAT WAS ALWAYS IN THE PROCESS. WHY WAS IT CHANGED THROUGH MADAM MAYOR? UM, UNFORTUNATELY I DID NOT CREATE THE SOLICITATION. MM-HMM . AND THE PERSON WHO CREATED THE SOLICITATION, I BELIEVE, UH, OMITTED IT IN ERROR. UM, AND THAT'S WHY WE ARE HERE. OKAY. THANK YOU MR. THOMAS. THANK YOU MADAM MAYOR. ONCE, UM, THE CITY ATTORNEY HAVE LOOKED OVER, THAT'S WHEN THE COMMISSIONERS WILL RECEIVE YES. THROUGH MADAM MAYOR, CORRECT? WE WILL BRING RECOMMENDATION FOR AN AWARD, UH, AT THAT POINT IN TIME. COMMISSIONER THOMAS. SO IF, UM, THE ATTORNEY IS JUST LOOKING OVER TO YOUR RECOMMENDATION, WHY CAN'T THE COMMISSION GET THAT STRAIGHT AWAY? UM, THROUGH YOU MADAM MAYOR? UM, TECHNICALLY I BELIEVE WE ARE STILL UNDER THE CONE OF SILENCE. EVEN AT THIS POINT IN TIME. WE HAVE NOT DISCLOSED THE PRICES FOR ALL THE PROPOSALS RECEIVED TO THE PUBLIC. UH, SO TECHNICALLY WE WANT TO REMAIN UNDER THE CODE OF SILENCE TO SOME EXTENT, UH, BEFORE MAKING THIS INFORMATION PUBLIC. IF IT DOES COME TO THE COMMISSION, IT MEANS WE HAVE MADE THE INFORMATION PUBLIC [02:00:01] AND WE WILL NOT LIKE TO GIVE ANY FALSE HOPES AT ALL. MR. ZAMAR? NO. MY QUESTION ALSO IS SIMILAR TO MADAM VICE MAYOR AND COMMISSIONER THOMAS, IF YOU COULD HELP MAKE CLEAR FOR ME, IN ADDITION TO THE LANGUAGE THAT THE CITY ATTORNEY WILL REVIEW FOR US. ARE YOU SAYING THAT? NO. LET ME ASK IF AFTER THE CITY ATTORNEY REVIEWS THE SUBMISSION TO HIM AND HE, HIS, HIS REVIEW HAS DETERMINED THAT NO XAG AGENCY DOES NOT MEET THE REQUIREMENTS, THEN WHAT? I SAY, UM, SO THE FACTORS THAT WE ARE LOOKING FOR IS LOWEST COSTS, WHICH WE CAN DETERMINE LOWEST COSTS FROM THE BIDS WE'VE RECEIVED. UM, IF THEY'RE RESPONSIVE, WE CAN SEE WHO'S RESPONSIVE BASED ON THE DOCUMENTS THAT THEY ARE REQUIRED TO PROVIDE. IF THEY'RE RESPONSIBLE ENOUGH. NOW THAT'S WHERE IT'S A GRAY AREA, UM, TO DETERMINE IF A VENDOR HAS PROVIDED A CODE. AND, UH, OUR SCOPE THAT WE PUT OUT THERE. WE WANTED VENDORS TO MATCH THAT SCOPE, NOT THAT THEY CAN DO PART OF THE SCOPE. THEY CAN FULFILL PART OF OUR NEEDS. THE COMMISSION WAS VERY SPECIFIC IN THEIR NEEDS AND WE BELIEVE THAT NOT ALL VENDORS WOULD'VE PROVIDED SUFFICIENT EVIDENCE TO SAY THAT THEY CAN MEET THE NEEDS OF THE COMMISSION. SO WE WOULD LIKE TO SHARE WHAT WE FOUND WITH THE CITY ATTORNEY FOR A SECOND OPINION BEFORE BRINGING THAT FORWARD. MR. ZA, HOW DOES THAT DETERMINATION DIFFER FROM WHAT WE DO WITH EVERYTHING ELSE? RIGHT. SO NORMALLY WHEN WE HAVE AN EVALUATION COMMITTEE, UM, THERE'LL BE SPECIFIC CRITERIA. UM, WE WILL ASK THE VENDOR TO PROVIDE, UM, EVIDENCE THAT THEY'VE DONE THIS TYPE OF WORK BEFORE, TO PROVIDE EVIDENCE THAT THEY HAVE SUFFICIENT STAFFING TO PROVIDE EVIDENCE THAT THEY CAN MEET OUR NEEDS. THAT THEY HAVE THE CAPABILITY, UM, THAT THEY'RE NOT JUST A MOM AND POP SHOP, BUT THEY HAVE THE CAPABILITY TO MEET EXACTLY WHAT WE'VE DONE. AND THEY'VE DONE THIS IN THE PAST. SOME VENDORS HAVE PROVIDED, UM, EXPERIENCE, SOME VENDORS FROM OUR RESEARCH HAVE NOT PROVIDED THE EXPERIENCE THAT THEY HAVE HAD THIS TYPE OF WORK DONE BEFORE. SOME HAVE PROVIDED THAT THEY'VE NEVER DONE THIS TYPE OF WORK BEFORE AT ALL. UM, THEY'VE DONE SOMETHING TOTALLY DIFFERENT. UM, AND THAT'S WHY WE WOULD LIKE TO GO THAT ROUTE TO BE HONEST. BUT WASN'T THAT DETERMINED IN YOUR DETERMINATION OR YOUR TEAM'S DETERMINATION? UH, WE SAT, I SAT TOGETHER WITH MY, UH, THE HR DIRECTOR AND THE PURCHASING COORDINATOR AS WELL WHO WORKS WITH ME, AND WE REVIEWED THE PROPOSALS AND WE HAVE PUT SOME POINTS THAT WE WOULD LIKE, UM, THE CITY ATTORNEY'S OFFICE TO REVIEW AS WELL. I KNOW THIS IS VERY IMPORTANT AND THE COMMUNITY IS LOOKING TOWARDS US TO REALLY MAKE THAT DECISION FOR OUR NEW CITY MANAGER, BUT I'M STILL A LITTLE CONCERNED, IF YOU WILL, THAT WE HAVE BEEN ACCEPTING RECOMMENDATIONS FROM JUST NOT YOU, BUT OTHERS PRIOR BASED UPON YOUR REVIEW AND WHY NOW YOU ALL ARE NOT CONFIDENT, I GUESS. OKAY. ONLY BECAUSE THERE WAS NOT THAT EVALUATION CRITERIA MADE PUBLIC. IF IT WAS MADE PUBLIC DURING, DURING THE BIDDING PROCESS OR JUST BEFORE THE BIDS WOULD'VE BEEN CLOSED, WE'LL BE COMFORTABLE. WE'LL SET UP AN EVALUATION COMMITTEE WITH MEMBERS OF STAFF AND GO THROUGH THE PROCESS. AFTER THE BID CLOSE, THEN THIS WAS BROUGHT TO ME AND THEN I LOOKED AT IT AND I WAS LIKE, HOW DO WE EVALUATE? HOW DO WE AWARD? NOW THERE MUST BE A CRITERIA EXAMPLE IN A ITB. IN A BID, YOU JUST AWARD TO THE LOWEST RESPONSIVE AND THAT LOWEST PRICES GETS IT. ONCE THEY HAVE EVERYTHING IN PLACE IN A RFP, IT'S A PROPOSAL. SO NOW YOU SET WILL NORMALLY SET UP A COMMITTEE, GO THROUGH THE PROCESS. IT'S BECAUSE THAT LANGUAGE WAS NOT THERE. THE ALTERNATIVE MADAM MAYOR, THE ALTERNATIVE WILL BE TO SQUASH THE ENTIRE BIT AND DO THE ENTIRE PROCESS ALL OVER AGAIN AND INCLUDE THAT EVALUATION CRITERIA. COMMISSIONER MAX WILLIAMS, THAT'S THE ONLY OPTION IN MY LIMITED LEGAL KNOWLEDGE, I WILL SAY YES. AND MY EXPERIENCE IN PROCUREMENT. TRUE YOU MADAM MAYOR, IS THAT GONNA BE A COST COST TO US? NO. UH, IT JUST COSTING US TIME. TIME. I, I THINK TIME IS SOMETHING THAT WE WOULD LIKE TO INVEST IF WE ARE TO GO THROUGH A PROCESS THAT IS GOING TO ELIMINATE, IF YOU WILL, AND MINIMIZE CONCERNS THAT THE COMMISSION HAS. SO, OKAY. NO, UH, IF IT'S CORRECT THAT I'M UNDERSTANDING, UH, IT IS THE DIRECTION OF THE CITY COMMISSION TO UH, [02:05:01] UM, CANCEL ALL BIDS RECEIVED AND, AND GO OUT BACK FOR BID AGAIN, THAT IS MY INPUT. I WOULD PREFER THAT. MADAM MAYOR. THERE'S COMMISSIONER MAX. THERE'S NO OTHER ALTERNATIVE THROUGH YOU, MADAM MAYOR. THE EVALUATION CRITERIA WAS NOT SET IN THE POLICY IN THE DOCUMENT. AND WHO MADE THAT ERROR? COMMISSIONER MAX WILLIAMS. SORRY. UM, MADAM MAYOR. UH, AS THE QUESTION WAS DIRECTED TO ME, IT WAS MADE BY A STAFF MEMBER WHO WAS NOT HERE, WHO WAS ABOVE ME. SO TO YOU, MADAM MAYOR, HOW LONG IS THIS GOING TO TAKE NOW THROUGH YOU MADAM MAYOR? A BID WILL NORMALLY GO OUT FOR A COUPLE WEEKS AND THEN WE WILL SET UP AN EVALUATION COMMITTEE DEPENDING ON HOW MANY BIDS WE RECEIVED. UM, LET'S SEE, ANOTHER TWO WEEKS AGAIN. 'CAUSE NORMALLY FOR A PUBLIC MEETING, YOU HAVE TO GIVE AT LEAST FIVE DAYS NOTICE, FIVE DAYS NOTICE. UM, AFTER THAT, THEN WE PUT OUR THINGS TOGETHER, THEN WE WILL COME TO THE COMMISSION WORKSHOP TWO WEEKS AFTER THEN WE COME TO THE COMMISSION MEETING. UH, WE DID ALERT MEMBERS OF THE COMMISSION EARLIER THAT THIS WAS GONNA BE A VERY LONG PROCESS, WHAT WE HAD ALREADY. AND WE DID INVEST A LOT OF TIME TO GO THROUGH THIS AS WELL. BUT AGAIN, WE ARE GUIDED BY THE COMMISSION. YES. YES SIR. YOU, I DON'T KNOW HOW, LET ME SEE IF I CAN FRAME IT CORRECTLY. THE BIDS. YOU GOT SOME BITS? MM-HMM . OKAY. YES. COULD YOU SEND BACK TO THOSE PEOPLE, GET THE NEW LANGUAGE SINCE IT WAS MISSING, UH, THROUGH MADAM MAYOR. UM, PROCUREMENT ACROSS THAT BE POSSIBLE THROUGH, HOW MANY BIDS DID YOU GET ABOUT THROUGH YOUR ? WE GOT ABOUT 11 BIDS. YES. SO COULD WE WITH FRAME, WITH THE NEW LANGUAGE, THE LANGUAGE THAT IS MISSING, COULD WE PUT THE NEW LANGUAGE AND SEND BACK TO THOSE 11 BIDS THROUGH YOU, MADAM MAYOR? UNFORTUNATELY, NO. WE'LL HAVE TO SEND IT BACK TO THE ENTIRE POOL OF VENDORS WHO WE ADVERTISE TO, WHICH WAS SOME 867 VENDORS. OH MY GOD. ON OUR DEMAND STAR PLATFORM. MADAM MAYOR, COMMISSIONER HARRISON, UH, THROUGH YOU, MADAM MAYOR, I'D, I'D LIKE TO HEAR FROM OUR CITY ATTORNEY ON LEGAL ADVICE, IF THAT'S OKAY THROUGH YOU. SURE. ATTORNEY CAL. UH, MADAM MAYOR AND COMMISSIONERS ON THIS QUESTION, AGAIN, YOU'VE HEARD FROM YOUR PURCHASING DEPARTMENT THAT THIS IS A PROCUREMENT ITEM. IT HAS, UM, RELATIVELY SPECIFIC REQUIREMENTS RELATING TO A, UH, PROCUREMENT PROCESS. AND I THINK WHAT I'M HEARING FROM STAFF IS AN ESSENTIAL PART OF THE PROCUREMENT, UM, IS LACKING AND IT DOES AFFECT STAFF'S ABILITY TO COMPLETE THE WORK NECESSARY TO BRING THIS ITEM TO THE COMMISSION. NOTWITHSTANDING THE, UM, TIME THAT HAS BEEN SPENT AND THE TIME THAT WILL BE REQUIRED TO CATCH UP. UH, I CERTAINLY BELIEVE THAT PARTICULARLY UNDER THE CIRCUMSTANCES OF A PROCUREMENT. UM, AND I'LL JUST TAKE A STEP BACK BECAUSE IT REQUIRES PROCESS AND Y'ALL ARE HERE AGAIN, WE'VE TALKED ABOUT DUE PROCESS. AND BECAUSE THIS MATTER DOES REQUIRE PROCESS, UM, FOR THIS TYPE OF ISSUE, YOU'RE ALMOST INEVITABLY GOING TO HAVE SOMEONE WHO IS PERHAPS NOT HAPPY WITH THE CIRCUMSTANCES, AND YOU WILL, UH, TEND TO AT LEAST BE EXPOSED TO CHALLENGES NOTWITHSTANDING WHAT YOU DO. MM-HMM . UH, AND SO AGAIN, I CERTAINLY CONCUR WITH THE, UM, UH, CONCEPT THAT IT IS PERHAPS BETTER TO RESTART THE PROCESS, GET IT DONE RIGHT. UM, AND, UM, OBVIATE THE NEED FOR, UM, THE EXPOSURE THAT YOU WOULD HAVE JUST BY PLUNGING FORWARD ON, ON THIS MATTER. THAT THAT, AND THAT, THAT'S MY PARTICULAR MADAM MAYOR, COMMISSIONER HARRISON. THANK YOU. UH, AFTER HEARING THE CITY ATTORNEY, I TOO AGREE. I THINK THAT'S THE, UNFORTUNATELY THE BEST THING WE CAN DO RIGHT NOW, BUT I, I, I THINK WE ALSO HAVE TO LOOK AT WHAT CAUSED THE PROBLEM IN THE FIRST PLACE. I, I THINK THE WAY WE DO PROCUREMENT NEEDS TO BE, UM, ENHANCED AND UPGRADED AND, UM, WE SHOULD PROBABLY TAKE A LOOK AT OUR PROCUREMENT PROCESS. BUT, UH, AS, AS THE CITY ATTORNEY STATED IN, IN ORDER TO NOT OPEN OURSELVES UP TO CHALLENGES, PEOPLE FEELING LIKE THE PROCESS WASN'T DONE PROPERLY, [02:10:02] YOU KNOW, IT'S GONNA COST US SOME TIME, BUT AT LEAST WE'LL DO IT RIGHT. THANK YOU. LIKEWISE. SAME. THANK YOU. SAME THING. THANK YOU. THANK YOU MR. ZA. THANK YOU. THANK YOU, MADAM. A STAND. YOU'RE WELCOME, MADAM MAYOR. ITEM NUMBER [L.  DISCUSSION REGARDING PREVENTING A LACK OF QUORUM DURING A CITY COMMISSION MEETING (SPONSORED BY COMMISSIONER MAXWELL-WILLIAMS)] FIVE L, DISCUSSION REGARDING PREVENTING A LACK OF QUORUM DURING A CITY COMMISSION MEETING. THIS ITEM WAS SPONSORED BY COMMISSIONER MAXWELL WILLIAMS, COMMISSIONER MAXWELL WILLIAMS. MADAM MAYOR. THANK YOU, MADAM MAYOR. MADAM MAYOR. SO I WOULD LIKE OUR CITY ATTORNEY TO, UM, THIS IS MY REQUEST FOR THE CITY ATTORNEY TO PUT, UM, SOMETHING TOGETHER TO PREVENT, UM, FROM, IT'S TWICE NOW. WE WERE NOT ABLE TO HAVE A QUORUM. AND WHEN I GET LEAVE MY HOUSE TO COME HERE, I NEED TO DO MY JOB. AND THE ONLY THING THAT WE ARE GETTING PAID TO DO IS SIT UP HERE, UM, NOT TO DO INITIATIVES, NOT TO RUN AROUND AND KISS THE BABIES AND SHAKE THE HAND AND TAKE THE PHOTOS. OUR JOB IS TO SIT HERE ON THE DESK. THAT'S ALL THEY'RE PAYING US FOR. IF WE DON'T DO ANYTHING ELSE, BUT SIT HERE EVERY TUESDAY, WE GET PAID. SO WHEN SOMEONE OR WHOEVER IT IS PREVENTING US FROM DOING OUR JOB, THAT'S A PROBLEM BECAUSE, UM, THERE'S NO JOB THAT YOU HAVE THAT YOU CAN JUST WALK OFF AND DON'T SHOW UP AND DO YOUR THING. THERE'S CONSEQUENCES. SO I HAVE LOOKED AT OUR, UM, ORDINANCE AND I WOULD LIKE THE ATTORNEY TO CONSIDER, OR US TO ALL AGREE UPON PUTTING A CLO, PUTTING SOMEWHERE AS IN IT AS FAR AS, UM, DELIBERATELY LET, NOT LETTING US HAVE A QUORUM BECAUSE WE ARE HAVING A, SO WE, I WANNA KNOW IF THAT'S POSSIBLE AND IF IT'S, SO HOW WE COULD GO ABOUT DOING SO YOUR QUESTIONS DIRECTED TO MR. MR. ATTORNEY. YES, MA'AM. MADAM MARION AND COMMISSIONERS TO, UH, COMMISSIONER MAXWELL WILLIAMS. UM, QUESTION, UM, CAN THE, UH, COMMISSION ADOPT AN ORDINANCE OR REVISE A EXISTING ORDINANCE OR OTHERWISE TAKE ACTION TO LIMIT OR REDUCE THE ISSUES RELATIVE TO LOSING A QUORUM? UM, THAT'S CERTAINLY SOMETHING THAT WE CAN LOOK AT. UH, AS A MATTER OF COURSE, I WOULD REMIND THE COMMISSION THAT PART, UH, ONE OF YOUR RULES IN FOR THE, UH, LAUDERDALE LAKES CODE, UH, RELATIVE TO COMMISSION CONDUCT STARTS WITH, UH, THOSE PROVISIONS IN THE CODE THAT STARTS WITH A PARAGRAPH THAT SAYS THE COMMISSION GOVERNS ITSELF. UH, SO TOGETHER, AND MADAM MAYOR AND COMMISSIONERS, I DO BELIEVE IT IS APPROPRIATE IF YOU WANT TO HAVE THAT DISCUSSION AROUND THIS SUBJECT, UH, YOU CERTAINLY HAVE THE ABILITY TO DO SO AND TO GOVERN YOURSELVES IN A WAY THAT IS CONSISTENT WITH THE ACTION ON THE AFFIRMATIVE VOTE OF THIS COMMISSION. UM, AND SO IT, IT, IT'S NOT NECESSARILY SOMETHING THAT I CAN SAY TO YOU. THIS IS, UH, A, UH, MATTER THAT WE CAN ESTABLISH BY VIRTUE OF IT BEING IN THE LAW OR A MATTER OF THE LAW. MM-HMM . OTHER THAN THAT, THAT THIS COMMISSION CAN DECIDE FOR ITSELF. HERE IS HOW WE WANT TO GOVERN OURSELVES ON THIS PARTICULAR SUBJECT. THANK YOU, YOU MADAM MAYOR. SO WITH THAT SAID, I ASK MY COLLEAGUES ON THEIR THOUGHTS, COLLEAGUES, MADAM MAYOR, WHEN IT COMES TO THE WORD DELIBERATE THERE, YOU KNOW, DOES THAT MEAN SOMEONE KNOWING SOMETHING THAT NEEDS TO BE DONE AND DELIBERATELY WALKS OUT? THAT'S YOUR INTERPRETATION OF IT? YES, MA'AM. KNOWING THAT, THAT SOMEONE KNOWS THAT IF YOU ARE NOT HERE OR YOU LEAVE THAT CERTAIN, THE NEXT STEP CANNOT BE DONE. AND THAT PERSON, 'CAUSE WE ARE ALL INTELLIGENT PEOPLE UP HERE. WE GOT SENSE. SO WHEN YOU DO THAT, THEN THERE MUST BE SOME FORM OF EITHER CONSEQUENCES OR SAYING THAT IT CANNOT BE DONE, OR, YOU KNOW, NOT SAYING WE ARE OPEN TO DISCUSS HOW IT WOULD LIKE TO BE WORDED. HOW IS IT GOING TO BE THAT THIS CANNOT BE [02:15:01] DONE? IT IS NOT ALLOWED. OR IF IT'S, UM, DONE, IS THAT CONSIDERED TO BE AN ABSENT? UM, 'CAUSE YOU ARE ENTITLED TO A CERTAIN AMOUNT OF ABSENCE ON SO WAS THAT, WOULD THAT CONSTRUED AS ABSENT? IT WOULD BE, YOU KNOW, SO IT'S A WHOLE, IT'S A LOT OF DISCUSSION TO HAVE TO KNOW WHERE TO GO. BECAUSE WHAT I'M TRYING TO DO, I'M NOT PICKING ON ANYONE I AM. WHAT I'M TRYING TO DO IS PREVENT THAT. BECAUSE WHEN WE COME TO THIS MEETING, PUT ON OUR GOOD CLOTHES AND COME HERE AND WE HAVE OUR AUDIENCE THAT TAKES THEIR TIME. WE BARELY HAVE THE AUDIENCE AS IT IS. BUT WHEN THEY DO COME OUT AND TO SEE THAT WE CANNOT PROCEED IN WHAT WE ARE BEING PAID TO DO BECAUSE OF ONE INDIVIDUAL WHO IS AWARE THAT IF THAT PERSON LEAVE, IF THEY LEAVE, WILL NOT HAVE A QUORUM. THAT IS NOT RIGHT. THAT IS DISRESPECTFUL TO US UP HERE AS A BODY AND DISRESPECTFUL TO THE AUDIENCE AND OUR RESIDENTS AND OUR COMMUNITY. AND I THINK THAT'S YOUR JOB. YOUR JOB IS TO STAY HERE ON A THURSDAY. NOT EVEN, NOT EVEN ON A MONDAY, BUT ON A TUESDAY FROM SEVEN UNTIL IT'S OVER. THAT IS YOUR JOB. NOTHING ELSE. AND WHEN YOU'RE NOT DOING YOUR JOB, THEN GOD TO, WE HAVE TO FIGURE OUT HOW WE ARE GOING TO PUT THAT IN OUR ORDINANCE TO MAKE THAT NEVER HAPPEN AGAIN. MADAM MAYOR, MADAM VICE MAYOR, I LEFT. I EXITED THE DAYS JULY 22ND BECAUSE I WAS LEAVING THE NEXT DAY AND I TOLD, I WOULD SAY THE PLAYERS, MADAM MAYOR WAS AWARE, THE CITY ACTING CITY MANAGER WAS AWARE. SO AT 10 MINUTES TO NINE, 'CAUSE I DID ASK THAT WE SHOULD TABLE AN ITEM. IT WAS NOT TABLED. AND I KNOW IT MAKES SENSE SINCE IN EIGHT MINUTES TO NINE I LEFT AND I TOLD MADAM MAYOR THAT I WAS LEAVING. SO I HAD TO LEAVE. I DID NOT WALK AWAY. CBS HAD IT ALL OVER THAT I WALKED OFF THE DAYS I DID NOT. I EXITED AS EVERYONE HERE KNEW THAT I WAS LEAVING THE NEXT DAY AND I WAS GOING TO LEAVE AT NINE O'CLOCK. SO I, BUT WHEN I LEFT, THERE WAS A CORA. IF THERE WAS NO CORA THEN I, I KNEW THAT I WOULD HAVE TO STAY. BUT I LEFT A CORA 'CAUSE THERE WERE FOUR OF US AND I LEFT LEAVING THREE. SO I WOULD STILL LIKE CBS TO CORRECT IT. BUT I WALKED OFF THE DAYS, WHICH WAS NOT TRUE. I EXITED BECAUSE EVERYONE HERE KNEW THAT I WAS GOING TO LEAVE AT NINE O'CLOCK. THANK YOU MADAM MAYOR. ALL OF US WERE ELECTED BY THE RESIDENTS HERE IN DALE LAKES TO DO THE GOVERNING OF THE CITY AND TO REPRESENT THEM. ALL OF US ARE ADULTS HERE ON THE DESK. I CERTAINLY WOULD NOT LIKE TO SEE US PUT IN OUR DOCUMENTS A MANDATE BECAUSE WE'VE ALREADY RECEIVED OUR MANDATE. OUR MANDATE IS THAT WE REPRESENT THE COMMUNITY, OUR RESIDENTS, AND OUR BUSINESSES. UM, I WILL NOT SPEAK TO, WHAT WAS IT, JULY 27TH. I WILL NOT SPEAK TO THAT. BUT ABSENCE OF A QUORUM MAY OCCUR OR CAN OCCUR AT ANY TIME BASED UPON CIRCUMSTANCES OF THE FIVE OF US. SO I CERTAINLY WOULD NOT LIKE TO SEE ANYTHING PUT INTO OUR DOCUMENTS MANDATING THAT WE NEED TO DO CERTAIN THINGS AS IT RELATES TO WHAT WE WERE ELECTED TO DO. NOTHING ELSE. THANK YOU MADAM MACIA. THANK YOU MADAM MAYOR. THANK YOU. YOU'RE WELCOME, MADAM MAYOR. ITEM NUMBER [02:20:01] FIVE AND DISCUSSION [N.  DISCUSSION REGARDING RAM'S CAR CARE CONDITIONAL USE APPLICATION WHICH SEEKS APPROVAL TO RELOCATE ITS OPERATIONS DUE TO REDEVELOPMENT OF REEF PLAZA, WHICH WILL DEMOLISH THE BUSINESS’S CURRENT SITE] REGARDING RAMS CAR CARE CONDITIONAL USE APPLICATION, WHICH SEEKS APPROVAL TO RELOCATE ITS OPERATIONS DUE TO REDEVELOPMENT OF REEF PLAZA, WHICH WILL DEMOLISH THE BUSINESS'S CURRENT SITE. AND MS. TANJA MCCOY WILL PRESENT THIS ITEM TO YOU, MADAM MAYOR. THANK YOU MS. TANJA. GOOD EVENING PROTOCOL ESTABLISHED THIS EVENING. I'M DISCUSSING, UH, THE DISCUSSION IS REGARDING THE RAMS CAR CARE CONDITIONAL USE APPLICATION, WHICH SEEKS TO APPROVE TO ALLOW THIS BUSINESS TO RE RELOCATE ITS OPERATIONS DUE TO REDEVELOPMENT OF THE REEF PLAZA, WHICH WILL DEMOLISH THE CURRENT BUILDING IN WHICH THIS BUILD BUSINESS IS OPERATING. THIS IS A LONGSTANDING BUSINESS RAMS CAR CARE CENTER, WHICH, UM, HAS BEEN DOING BUSINESS IN THE CITY OF LAUDERDALE X SINCE 2004. THE CONDITIONAL USE SIX TO APPROVE THE RELOCATION TO THE NORTHWEST 19TH STREET AREA. THIS MOVE IS NECESSARY DUE TO THE REDEVELOPMENT OF THE REEF PLAZA. AND THE OWNER OF THE PROPERTY CAME IN, UM, TO EARLY BEFORE THE DEMOLITION TO TRY TO MAKE SURE AND ENSURE THAT HIS BUSINESS WILL NOT, WILL BE LIMITED IN IMPACT. HAVING TO MAKE THIS MOVE. HE WILL BE ABLE TO CONTINUE HIS BUSINESS RIGHT NOW AND THEN, UM, PREPARE TO MOVE AND HAVE A SEAMLESS TRANSITION WITH HIS CUSTOMERS THROUGHOUT THIS PROCESS. SO IT'S VERY IMPORTANT FOR US TO REVIEW THIS APPLICATION AND GIVE THE OWNER A TIME, UM, TO GET THIS BUSINESS UP AND RUNNING AT THE NEW LOCATION. THE PROPOSAL LOCATED LOCATION IS A 10,750 SQUARE FOOT SPACE WITHIN AN INDI EXISTING INDUSTRIAL BUILDING IN THE B FOUR INTENSE BUSINESS USE. THE BUSINESS SPECIALIZES IN PREVENTATIVE MAINTENANCE AND LIGHT REPAIR SERVICES FOR THE FLEET ACCOUNTS WITH ONLY LIMITED RETAIL ACTIVITY. AND THAT'S PRETTY MUCH WHAT I WANTED TO PRESENT FOR TONIGHT FOR THIS. AND THEN WE'LL HAVE A FULL PRESENTATION ON, UM, OUR MEETING ON THE 23RD. THANK YOU, MS. TANJA. EXCUSE ME, MADAM MAYOR. YES, SIR. JUST A QUICK QUESTION TO, UM, MS. MCCOY. IS THIS A QUASI JUDICIAL MATTER? YES, THIS IS A QUASI JUDICIAL MATTER AS WELL, SO IT PRETTY MUCH IS THE SAME AS THE PREVIOUS APPLICANT. THANK YOU. THANK YOU, MS. THANK YOU. YES. OH, JUST A SUGGESTION. NO, NO, NO, NO, NO. NOT ABOUT THIS. I'M JUST SAYING WE SHOULD HIGHLIGHT OR PUT A SOMETHING WHEN THEY'RE CALLED USUAL, UM, TOPICS THAT WE KNOW AHEAD OF TIME THAT YOU KNOW, SO WE SHOULD HIGHLIGHT WHICH ONE ARE, ARE FOR FUTURE, THAT WHEN WE LOOK AT THE AGENDA, I'LL KNOW. OKAY. THIS ONE I CAN'T SPEAK ON. I CAN ONLY, YOU KNOW, SO FOR FUTURE THROUGH YOU MADAM MAYOR? YES. YES. COMMISSIONER MAXWELL WILLIAMS. THANK YOU SO MUCH. THANK YOU MS. TANJA. MADAM, MADAM MAYOR, THAT CONCLUDES THE WORKSHOP AGENDA. THANK YOU SO MUCH. GOOD EVENING TO EVERYONE. THANK YOU. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.