[1. CALL TO ORDER]
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THE CITY COMMISSION WORKSHOP FOR SEPTEMBER 21ST, 2026 IS NOW CALLED TO ORDER.
CITY CLERK MAYOR EDWARDS PHILLIPS, VICE MAYOR THOMAS PRESENT.
COMMISSIONER HARRISON, PRESENT, COMMISSIONER MAXWELL WILLIAMS, CITY MANAGER EVANS, PRESENT CITY ATTORNEY CALLAWAY.
[3.A. Review of the September 22, 2026 City Commission Meeting Agenda]
ALRIGHT, WE DISCUSSION THREE, A REVIEW OF THE SEPTEMBER 22ND, 2026 CITY COMMISSION MEET AND AGENDA.ALRIGHT, THANK YOU MADAM VICE MAYOR AND MEMBERS OF THE COMMISSION.
A COUPLE OF PROCEDURAL THINGS THAT WE HAVE ON OUR REGULAR, UM, AGENDA.
WE HAVE INVOCATION COURSE FOLLOWED BY THE PLEDGE OF ALLEGIANCE, AND THEN WE GO INTO PROCLAMATIONS AND PRESENTATIONS.
THERE'S NONE AT THIS PARTICULAR MOMENT.
AND THEN WE GET INTO ITEM FIVE, WHICH IS APPROVAL OF MEETING MINUTES FROM YOUR PREVIOUS MEETING TO INCLUDE THE SEPTEMBER 8TH CITY COMMISSION WORKSHOP MEETING, UH, SEPTEMBER 8TH, CITY COMMISSION MEETING MINUTES SEPTEMBER 9TH, YOUR CITY COMMISSION, SPECIAL CITY COMMISSION MEETING MINUTES, AND THEN YOUR SEPTEMBER 14TH CITY COMMISSION MEETING.
MINUTES NEXT IS FOLLOWED BY PETITIONS FROM THE PUBLIC.
ITEM SEVEN IS CONSIDERATION OF ORDINANCES ON SECOND READING.
FIRST ITEM IS ITEM A, A ORDINANCE 2026 DASH ZERO FIVE APPROVING AN APPLICATION NUMBER LDA 26 18.
AND I BELIEVE OUR DEVELOPMENT SERVICES DIRECTOR, I DON'T KNOW IF SHE CAN GET OPEN.
SHE, SHE MAY BE, UH, AT THE DEVELOPMENT SERVICES DEPARTMENT RIGHT NOW AT THIS PARTICULAR MOMENT 'CAUSE OF THE WEATHER, BUT NONETHELESS, UH, RELATED TO THIS ITEM AS THE COMMISSION CAN RECALL AS WELL AS THE COMPANION ITEM, YES, YOU HAVE MODIFICATIONS TO LANGUAGE THAT IS GONNA BE, UH, MODIFYING BOTH THE LAND DEVELOPMENT REGULATIONS AND THE CODE AS IT RELATES TO PLACE OF PUBLIC ASSEMBLY.
AND SO THIS ALLOWS FOR ASSEMBLY USAGE.
AND SO WE'VE, THERE HASN'T BEEN NO CHANGES SINCE FIRST READING.
AND THEN ULTIMATELY STAFF WOULD RECOMMEND SECOND OR APPROVAL ON SECOND AND FINAL READING OF THESE TWO ORDINANCES THAT ARE GONNA BE COMING BEFORE YOU TOMORROW EVENING.
SHE DID ANSWER MOST THE LAST TIME.
UM, COMMISSIONER CARLENE MAXWELL WILLIAMS, OUR HAPPY BIRTHDAY LADY.
COMMISSIONER, DO YOU HAVE ANY QUESTIONS? MADAM VICE MAYOR? I DO NOT SEE COMMISSIONER MAXWELL WILLIAMS ONLINE AT THIS TIME.
CITY MANAGER EVANS, UH, WE HAVE CONSIDERATION ON FIRST READING.
THERE ARE NONE CONSIDERATION RESOLUTION, CON CONSENT AGENDA.
AND THE CONSIDERATION ON REGULAR AGENDA AS THE CITY MANAGER.
YES, MADAM VICE MAYOR, IF I CAN HAVE JUST THE CLERK READ THE TITLE INTO THE RECORD.
MADAM VICE MAYOR, UH, ITEM 10 A RESOLUTION 2 0 2 6 DASH ZERO NINE APPROVING WITH CONDITIONS CONDITIONAL USE APPLICATION NUMBER LDA DASH 26 DASH FOUR TO ALLOW A STORAGE AND DISTRIBUTION FACILITY WITHIN AN EXISTING COMMERCIAL BUILDING LOCATED AT 36 85 WEST OAKLAND PARK BOULEVARD IN THE TOWN CENTER ZONING DISTRICT.
MADAM VICE MAYOR, MEMBERS OF THE BOARD.
UH, THIS PARTICULAR ITEM IS SOME MODIFICATIONS THAT WE'RE REQUESTING, UM, TO THE, UH, CODE AND OUR DEVELOPMENT SERVICES DIRECTOR.
I DO NOT SEE HER PRESENT RIGHT NOW, UM, BUT FROM THE, UM, IF THE BOARD WOULD BE SO INCLINED IF WE CAN GO TO OTHER ITEMS AND GIVE HER A LITTLE BIT OF OPPORTUNITY TO, UM, MAKE HER WAY OVER AND IF ANYTHING, WE CAN ADD HER IN REMOTELY SO SHE CAN PRESENT ON THESE PARTICULAR ITEMS.
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IS THAT THE WILL OF THE COMMISSION? THE WILL OF THE COMMISS? YES.UM, WELL I GUESS WE'LL JUMP TO DD ROW.
D AS IN DAVID 'CAUSE THE OTHER TWO.
UM, MADAM VICE MAYOR, MEMBERS OF THE BOARD, THE ITEM THAT'S BEFORE YOU, UH, THIS EVENING IS RESOLUTION 2026, UH, DASH ONE 12.
THIS IS AN ITEM THAT IS REQUESTING THE CITY COMMISSION'S SUPPORT AS IT RELATES TO THE MIAMI BROWARD CARNIVAL EVENT.
AND SO, TO GIVE THE BOARD A LITTLE BIT OF CONTEXT, WE WERE APPROACHED BY THE CHAMBER OF COMMERCE ABOUT THE OPPORTUNITY TO WORK WITH THE CHAMBER TO ASSIST IN THE PROMOTIONAL ACTIVITIES AND, UM, ITEMS ASSOCIATED WITH THE CARNIVAL THAT'S TAKING PLACE IN LAUDERDALE OR IN, UH, LAUDER HILL.
AND SO, IN CONVERSATIONS WITH THE CHAMBER OF COMMERCE, THERE WAS A COUPLE OF THINGS THAT THEY HAVE ASKED US TO CONSIDER.
AND SO WE WANTED TO HAVE IT CODIFIED IN A RESOLUTION BECAUSE I KNOW THAT WE HAVE SUPPORTED SUCH ACTIVITIES IN THE PAST.
AND SO ONE OF THE THINGS THAT WAS REQUESTED IS, WOULD THE CITY ASSIST AS IT RELATES TO THE PROMOTION AND MARKETING ACTIVITIES AND EVENTS FOR, UH, THE CARNIVAL THAT'S HAPPENING IN CLOSE PROXIMITY TO OUR COMMUNITY FROM OCTOBER 3RD THROUGH THE OCT OCTOBER 11TH.
AND SO CONTAINED IN THE RESOLUTION DOES AUTHORIZE THE CITY TO PARTICIPATE IN MARKETING AND PROMOTING THE CITY OF LAUDERDALE LAKES, BUT MORE SPECIFICALLY OUR BUSINESSES IN THE, IN THE COMMUNITY.
ALSO RELATED TO THE, UH, RELATIONSHIP WITH THE CHAMBER OF COMMERCE AND THE, UM, PARTNERS WOULD BE THE OPPORTUNITY TO ALLOW FOR VENDING OR BUSINESSES TO CONDUCT BUSINESS OUTSIDE OF THEIR EXISTING ESTABLISHMENTS.
AS IT STANDS RIGHT NOW THAT WITHOUT AUTHORIZATION THROUGH THE DEVELOPMENT SERVICES DEPARTMENT AND OR THROUGH OTHER CITY, UM, POLICIES AND PROCEDURES, IT'S NOT PERMISSIBLE FOR BUSINESSES TO VEND OUTSIDE OF THEIR, UH, NORMAL ESTABLISHMENT, UM, AND, AND WHAT THEIR, THEIR SITE PLAN CALLS FOR.
SO THIS PARTICULAR, UH, RESOLUTION DOES ALLOW FOR A PERMITTING PROCESS AND IN ESSENCE, AN EXPEDITED PERMITTING PROCESS WHEREBY THE BUSINESSES IN OUR COMMUNITY WILL HAVE THE OPPORTUNITY FOLLOWING ALL THE EXISTING POLICIES AND PROCEDURES AND OBTAINING THE APPROPRIATE AUTHORIZATION AND INSURANCES TO VEN OUTSIDE OF THEIR PARTICULAR ESTABLISHMENT.
THIS IS INTENDED TO ASSIST IN ALLOWING FOR OUR BUSINESSES TO GAIN, UH, EXPOSURE AS WELL AS PARTICIPATE IN THE EVENTS THAT ARE HAPPENING, UM, IN OUR, UH, ADJACENT CITY IN, IN LAUDERHILL CONCERNING THE, THE CARNIVAL.
SO THE CITY WOULD, IN ESSENCE, CREATE A PROGRAM WHEREBY ON A TRUNCATED SCHEDULE, BUSINESSES WOULD HAVE THE OPPORTUNITY TO BE ABLE TO GO THROUGH THE PERMITTING PROCESS TO, TO THEN, UM, OUTSIDE OF THEIR ESTABLISHMENT AND FOLLOW ALL THE APPROPRIATE RULES, REGULATIONS, AND THE LIKE.
THE ALL THE OTHER SIDE OF THIS AS WELL IS WE ALSO HAVE TO MAKE SURE FROM A PUBLIC SAFETY PERSPECTIVE THAT WHEN THERE IS THESE TYPES OF EVENTS AND ACTIVITIES THAT WE HAVE AUTHORIZATIONS THROUGH THE PROPERTY OWNERS THAT THEY ALSO ARE AGREEING WITH THIS TYPE OF ACTIVITIES AND THAT THEY WILL ALSO WORK WITH BSO CONCERNING PUBLIC SAFETY.
AND SO WHAT THE CITY'S STAFF IS PROPOSING IS THAT WE CREATE A PROCESS, ALLOW FOR BUSINESSES THROUGH A SHORTENED PROCESS TO GO THROUGH THE, THIS, THIS PARTICULAR PROCESS, AND THEN OBTAIN PERMITTING THROUGH THE DEVELOPMENT SERVICES DEPARTMENT TO BE ABLE TO EVENT ON THE EXTERIOR OF OR OUTSIDE OF THEIR, THEIR NORMAL ESTABLISHMENT.
ONCE THAT INFORMATION IS OBTAINED BY THE CITY, WE WILL MAKE THAT AVAILABLE THROUGH SOME OF OUR, UH, SOCIAL MEDIA AND MARKETING, UM, TOOLS TO ALLOW FOR THE COMMUNITY TO KNOW WHICH BUSINESSES ARE PARTICIPATING IN THIS, UH, PROGRAM.
THE OTHER SIDE OF THIS AS WELL IS ALSO THE OPPORTUNITY TO ALLOW FOR THE USE OF WILLY WEBB PARK TO ASSIST IN ACCOMMODATING THE PARKING.
THE PARKING IS APPROXIMATELY A MILE AND A HALF WHERE AWAY FROM THE VENUE IN LAUDER HILL THAT THE CARNIVAL FESTIVITIES WILL TAKE PLACE.
AND SO CITY STAFF HAS TAKEN A LOOK AT THE OPPORTUNITY TO WORK WITH THE, UM, EVENT ORGANIZERS.
THERE'S ABOUT 120 SURFACE LEVEL PARKING SPOTS THAT WOULD BE AVAILABLE FOR USAGE IF THE CITY WAS TO PARTICIPATE.
AND WHAT THE CITY IS SAYING THAT WE ARE INTERESTED IN PARTICIPATING, HOWEVER, IT NEEDS TO BE
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A SITUATION WHERE INSURANCE IS PROVIDED, WHERE THE APPROPRIATE, UM, CHECKS AND BALANCERS ARE IN PLACE WITH HAVING BSO IN THE PARKING LOT AS WELL AS A PARKING ATTENDANT.AND THE CITY SHOULD, UH, LOOK TO CHARGE FOR THOSE SERVICES IN THE EVENT THAT THE SPACE IS UTILIZED AND THEN THE CITY WOULD COLLECT THE REVENUE ASSOCIATED WITH THAT PARTICULAR ARRANGEMENT.
SO, PROVIDED FOR IN THIS RESOLUTION, SPELLS OUT THE ITEMS THAT I'VE PROVIDED THE BOARD TO ASSIST IN PROMOTING, UM, THE CARNIVAL EVENTS AND THAT THE CITY OF LAUDERDALE LAKES IS A PARTNER AND WILLING TO WORK WITH, UH, THE EVENT ORGANIZERS AND OUR LOCAL BUSINESS COMMUNITY.
'CAUSE WE ANTICIPATE THAT THERE'S OBVIOUSLY GONNA BE AN INFLUX OF PERSONS COMING TO OUR COMMUNITY.
SO IF OUR LOCAL BUSINESS CAN PARTICIPATE AND, UH, GAIN REVENUE ASSOCIATED WITH THAT, WE CERTAINLY WOULD LIKE TO SEE THEM, UH, DO SO.
AND SO STAFF IS PREPARED TO ANSWER ANY QUESTIONS THAT THE, THE BOARD MAY HAVE AT THIS PARTICULAR MOMENT, AND THEN OBVIOUSLY PROVIDE ANY ADDITIONAL INFORMATION AT THE REGULAR MEETING OF THE CITY COMMISSION.
UH, MS. EVAN CM, IS THERE ANY QUESTIONS? I JUST WANT TO ACKNOWLEDGE ATTORNEY MORGAN, UM, THAT'S SITTING IN FOR MR. CALLOWAY, ATTORNEY CALLOWAY ACKNOWLEDGEMENT THAT YOU'RE HERE.
UM, COLLEAGUES, UH, MADAM VICE MAYOR? YES.
I WILL WAIT ON WHO'S GOING TO DO THE PRESENTATION.
MR. CITY, THE MANAGER ON THIS ITEM.
ANYONE? PARDON ME? MADAM VICE MAYOR.
I WILL BE MAKING THE, THE PRESENTATION ON THIS PARTICULAR ITEM.
I KNOW THAT THE CHAMBER WILL PROBABLY BE PRESENT MM-HMM
UM, TO PROVIDE ANY ADDITIONAL REMARKS OR COMMENTARY.
BUT, UH, FOR THE MEETING TOMORROW, I WILL BE MAKING THE PRESENTATION.
THEN I'LL WAIT UNTIL THAT TIME.
MAD VICE MAYOR, COMMISSIONER HARRISON.
UM, I'M IN FAVOR OF THIS BECAUSE, UH, IT'S, IT'S BEEN TOO MANY TIMES LAUDERDALE LAKES HAS ONE WAY OR THE OTHER, KIND OF MISSED THE BALL ON CAPTURING THAT CARNIVAL.
UH, BUT I ALSO WANT TO MAKE A VALID POINT HERE AS WELL.
UH, WE KNOW THAT THE CITY OF TAMARACK IS GONNA BE DOING SOMETHING WITH SOME HUGE ARTISTS AS WELL.
UH, THE CITY OF LAUDERHILL IS GONNA BE DOING WHAT THEY'RE DOING AS WELL.
AND WHEN THEY'RE DONE WITH THOSE ACTIVITIES, THE NEAREST PLACE PEOPLE ARE GONNA WANT TO COME TO IS LAUDERDALE LAKES.
AND, UH, WE, I'M ALL IN FAVOR, THIS WITH ONE EXCEPTION THAT, UH, THAT BSO IS PRESENT.
EVEN IF THE CITY OF LAUDERDALE LAKES, THE WAY WE PARTNER AND SPONSOR IS BY FINANCING A FEW EXTRA OFFICERS TO BE THERE.
UH, BUT I I, I THINK THAT'S THE ONLY WAY SOMETHING LIKE THIS COULD WORK, IS IF BSO PERSONNEL IS OUT THERE, UM, THAT CAN BE IN CONCERT WITH LOCAL SECURITY THAT THE VENDORS CHOOSE TO GET.
BUT I JUST FEEL LIKE WHEN PATRONS ARE OUTSIDE AND THEY SEE BSO, THEY'LL TAKE THAT A LITTLE MORE SERIOUS AS TO HOW THEY'RE HANGING OUT.
BUT OTHER THAN THAT, I THINK THIS IS A GOOD STEP TOWARDS SEEING HOW LAUDERDALE LAKES CAN KIND OF INTEGRATE THE CARNIVAL EXPERIENCE.
UM, I'VE SPOKEN TO THE BUSINESSES IN THE PLAZA, THEY'RE EXCITED TO DO IT.
UH, BUT THEIR MAIN, UH, OBJECTIVE IS TO SEE HOW THEY CAN MAKE A GOOD PROFIT THAT DAY.
AND, UM, I THINK IT'S INCUMBENT UPON US AS CITY OFFICIALS TO MAKE SURE THAT EVERYBODY'S DOING THIS IN A SAFE WAY.
SO, UH, I'M DEFINITELY IN FAVOR IN IT JUST WITH THAT ONE CAVEAT THAT WE HAVE ENOUGH BSO PRESENCE.
ASWELL, I DO RECALL, UM, LAST MONTH WITH, UM, TRINIDAD AND TOBAGO.
THEY HAD SOMETHING AT SINGH, WHICH WAS TOWARDS THE EVENING, AND THEY, IT'S REQUIRED THAT THEY HAVE BSO THERE OR, UH, AND THEY DID HAVE BSO PRESENT IN ORDER TO OVERSEE.
THIS SHOULD BE A STIPULATION OF, UM, HAVING THAT AFTER HOURS TIME, ASIDE FROM THE CARNIVAL TIME, THAT EVENING TIME, BECAUSE THE BIGGEST THING IS THE SAFETY OF OUR RESIDENTS AND PROTECTION OF THE BUSINESSES AS WELL.
MADAM VICE MAYOR, I'M IN AGREEMENT, BUT I THINK, I WOULD HOPE THAT THE PEOPLE WHO ARE PUTTING IT ON WILL PAY FOR THAT.
IT CANNOT BE ON THE CITY'S DIME TO GET BSU THERE.
SO I'M, I'M IN FAVOR, BUT THERE CANNOT BE A COST TO THE CITY.
SINGS HAD TRINIDAD AND TOBAGO INDEPENDENCE AND THEY, THEY
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BROUGHT IN THEIR OWN BESO FROM OTHER, NOT FROM THIS.I THINK SOME OF THEY DIDN'T COME FROM THE CITY, THEY CAME FROM OTHER CITIES.
SO I'M IN FAVOR, BUT THERE CAN'T BE ANY COST DRAWS.
JUST WANNA ACKNOWLEDGE MR. CALLOWAY TO THE DIOCESE.
THANK YOU SO MUCH MR. CALLAWAY.
WET MR. CA WELL, DON'T COME CLOSE.
UM, COMMISSIONER MAXWELL WILLIAMS IS ONLINE.
COMMISSIONER MAXWELL WILLIAMS. HAPPY BIRTHDAY MA'AM.
ANYTHING WITH REGARDS TO YOUR OPINION ON, OR YOUR VIEWS ON? UH, YES, THANK YOU.
I READ, I READ THE MEMO, THE, UM, THE INFORMATION AND I AM TOTALLY IN AGREEMENT, UH, IN AGREEMENT WITH IT.
THANK YOU MADAM VICE MAYOR, IF I MAY.
UM, SO AS IT RELATES TO PUBLIC SAFETY, UM, OBVIOUSLY FROM THE CITY'S PERSPECTIVE, WE ARE GOING TO MAKE SURE THAT WE HAVE A NOTICEABLE AND VISIBLE PRESENCE THROUGHOUT OUR COMMUNITY, ESPECIALLY AS WE ANTICIPATE PEOPLE TRAVERSING OUR COMMUNITY AND, AND GOING THROUGH THE DIFFERENT CITIES, UH, TO PARTICIPATE IN THE EVENTS.
WE HAVE COMMUNICATED WITH, UH, WITH THE CHAMBER AND THE BUSINESS COMMUNITY, THAT THERE IS CERTAIN STIPULATIONS THAT THROUGH THE PERMITTING PROCESS WILL PROBABLY MOST LIKELY TRIGGER SOME INVOLVEMENT FROM BSO TO WHAT LEVEL THAT IS.
UH, THAT'S SOMETHING THAT THEY WILL HAVE TO GO THROUGH THE PERMITTING PROCESS AND IT WILL BE A CONDITION OF THE PERMIT AND THE AUTHORIZATIONS THAT WE WOULD NEED TO GET FROM THE PLAZA OWNERS THAT PUBLIC SAFETY IS GONNA BE RESOLVED AND, AND HANDLED IN THAT PARTICULAR, UH, SITUATION.
SO IT'S NOT A SITUATION WHEREBY THE ADDITIONAL OFFICERS THAT THE CITY BRINGS IN IS NOT GOING TO BE SITTING IN A PARKING LOT HELPING AND, AND, AND DIRECTING TRAFFIC AND HANDLING ISSUES WITH THE BUSINESS.
THERE MAY BE A SITUATION WHERE THEY DRIVE THROUGH, THEY SEE THEIR COLLEAGUES, BUT THERE WILL BE A NOTICEABLE PRESENCE.
AND WE ALSO WILL BE CONSCIENTIOUS ABOUT MAKING SURE WE DON'T WANT TO HAVE IT WHERE PEOPLE THINK IT'S A POLICE STATE, BUT WHERE PEOPLE CAN STILL HAVE FUN.
BUT WE ARE GONNA MAKE SURE THAT PUBLIC SAFETY IS PRESERVED AT, AND THAT'S PRIORITY NUMBER ONE FOR US AS AN ORGANIZATION.
SO ONCE WE GET THE, THE STAFFING COMPLIMENT AND WHAT BUSINESSES ARE PARTICIPATING, I WILL SEND SOME CORRESPONDENCE TO THE BOARD AND THEN ALSO, UH, COMMUNICATE TO THE BOARD HOW MANY, UH, DEPUTIES THAT WE PLAN TO HAVE OUT THAT PARTICULAR DAY.
BUT IT'S GONNA BE MORE THAN WHAT OUR NORMAL STAFFING COMPLIMENT IS.
UM, IN TERMS OF, I KNOW IT STARTS FROM OCTOBER 3RD TO THE 11TH.
IS THERE PARTICULAR DAYS THAT WE'RE LOOKING FOR IN LAUDERDALE LAKES, MADAM VICE MAYOR? YES.
UM, THE ITEM, THE DAY THAT THE EVENTS ARE GOING TO HAVE IS REALLY GEARED AROUND THAT OCTOBER 10TH DATE, THAT SATURDAY OKAY.
FROM THREE TO NINE ISH IS WHEN WE ANTICIPATE THAT THE BUSINESS COMMUNITY IS GONNA DO A EVENT OR ACTIVITIES TO DRAW PEOPLE IN.
UH, BECAUSE I BELIEVE THE, THE ACTIVITIES IN LAUDERHILL CONCLUDE AT THREE O'CLOCK.
SO THEY'RE LOOKING TO GET, UM, SOME OF THE ADDITIONAL OVERFLOW THAT WOULD BE PRESENT AT, AT LAUDERHILL TO COME TO OUR COMMUNITY AND, AND VISIT OUR LOCAL BUSINESSES.
ONE, UH, I KNOW WE ARE ON A TIME CRUNCH, SO THIS WILL BE PERMISSIBLE IF IT'S AGREED UPON BY THE BOARD THAT WE HAVE ENOUGH TIME TO PUSH THIS THROUGH AND GET IT DONE WITH THE VENDORS SEEKING PERMITS.
UM, YES, WE, WE ARE GONNA BE MOVING PRETTY QUICKLY, YOU KNOW, ASSUMING, UM, THAT EVERYTHING IS, IS FAVORABLE AS IT RELATES TO THIS WORKSHOP.
WE HAVE A MEETING AS EARLY AS TOMORROW WITH THE, WITH THE CHAMBER TO REALLY TALK ABOUT SEQUENCING AND BEING ABLE TO SPIN UP AND, AND GETTING COMMUNICATE OUT TO THE BUSINESSES AS TO HOW WE'RE GOING TO PARTICIPATE AND WHAT THEY'RE GONNA NEED.
AND SO WE'RE GOING TO PUT THE APPROPRIATE RESOURCES IN PLACE SO WE CAN MEET THE EXPECTATION.
THERE WAS FEW OTHER THINGS AND IT, SO IT'S THE BUSINESSES THAT, UM, WANT TO COME BEFORE AND BE ABLE TO PRESENT THEIR BUSINESS NEED AND SUPPORT, UM, AND PROMOTION.
COULD YOU ADDRESS THAT AGAIN FOR ME, PLEASE? YEAH.
YES, MADAM VICE MAYOR, IF I MAY.
UM, SO THE BUSINESS COMMUNITY HAS REACHED OUT AND THEY HAVE, THEY'VE STATED THAT, YOU KNOW, OBVIOUSLY THEY HAVE THEIR PUBLIC COMMUNICATION CHANNELS, BUT WHAT THEY'RE ASKING FOR IS THE CITY.
IF THEY CAN, IF WE CAN UTILIZE SOME OF OUR RESOURCES TO ASSIST IN PROMOTING SOME OF THE ACTIVITIES THAT THESE BUSINESSES ARE DOING IN CONJUNCTION WITH THE, THE CARNIVAL EVENT.
AND SO WHAT WOULD HAPPEN IS, AS PART OF THESE BUSINESSES PARTICIPATING, UM, THERE MAY BE A PSA
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THAT SAYS, YOU KNOW, DID YOU KNOW THESE ARE THE LIST OF BUSINESSES, YOU KNOW, VISIT CITY OF LAUDERDALE LAKES, YOU KNOW, AS WE CELEBRATE, YOU KNOW, CARNIVAL AS WELL.AND SO THERE WILL BE A MARKETING CAMPAIGN THAT COMMUNICATIONS WORKING WITH THE CHAMBER OF COMMERCE WILL DO TO PUT INFORMATION ON OUR WEBSITE, SOCIAL MEDIA, AND UTILIZE SOME OF THE OTHER COMMUNICATIONS TOOLS THAT WE HAVE AT OUR DISPOSAL TO PROMOTE OUR LOCAL BUSINESSES THAT ARE PARTICIPATING.
UM, ONE OTHER THING I WANNA MAKE NOTE WITH WILLIE WEBB.
UM, 120 SPACES WILL BE AVAILABLE.
WHO WILL PAY FOR, UM, THE SECURITY THERE? IS IT THE ORGANIZERS OF THE CARNIVAL? HOW, HOW WILL THAT WORK? MADAM VICE MAYOR, IF I MAY? YES, YOU MAY.
UM, WHAT WE WOULD PROPOSE THAT IN THE EVENT THAT WE ARE ENTERING INTO SOME TYPE OF RELATIONSHIP WITH THE EVENT ORGANIZERS THAT THEY WOULD BE RESPONSIBLE FOR, WHETHER IT'S THE PARKING ATTENDANT OR THE PUBLIC SAFETY COMPLIMENT THAT WILL BE THERE.
IF THERE'S ANY COSTS THAT ARE INCURRED BY THE CITY AS IT RELATES TO THAT, THEN IT WOULD BE A SITUATION WHERE WE WOULD NOT PARTICIPATE.
WE'RE NOT LOOKING TO COST THE TAXPAYER ANY MORE MONEY ASSOCIATED WITH THAT, BUT WE DO WANT TO, IF THERE'S THE UTILIZATION OF THAT PARKING LOT AND THEY ARE GOING TO COMPLY WITH VSO AND A PARKING ATTENDANT, WE DO WANT TO, ANY REVENUE GENERATED FROM THAT COMES BACK TO THE CITY BECAUSE THE TAXPAYERS WHO FUNDED THE, THE PARKING LOT, THE INFRASTRUCTURE ASSOCIATED AND THERE'S LIABILITY AND WE'RE GONNA ALSO MAKE SURE THAT WE GET THE APPROPRIATE INSURANCES AND HAVE, YOU KNOW, THE CITY IS, IS NAMED AS ADDITIONALLY INSURED THAT WE HAVE FULL COVERAGE IN THE EVENT THEY WANT TO UTILIZE THAT SPOT.
IF THAT IS SOMETHING THAT THE EVENT ORGANIZERS DO NOT WANT TO UTILIZE, THEN WHAT I'M GOING TO DO IS I'M GONNA AUTHORIZE STAFF CLOSING THAT PARKING LOT.
'CAUSE THEN WE KNOW PEOPLE WILL ORGANICALLY PARK THERE.
UM, SO THAT'S SOMETHING THAT WE WILL DO.
IF THERE'S NOT A DEAL THAT WE CAN COME TO TERMS WITH THE EVENT ORGANIZERS, THEN WE WOULD CLOSE THE PARKING LOT AND THAT IT WOULDN'T BE AVAILABLE FOR CARNIVAL PARTICIPANTS.
NO OTHER QUESTIONS? NO OTHER QUESTIONS? NO QUESTIONS.
UM, WAS THERE ONE THING CONCERNING ANOTHER CONCERNING THE CHAMBER ITSELF FINANCIAL CONTRIBUTION? UM, MADAM VICE MAYOR, IF I MAY, UM, SO IN, IN MY MEMORANDUM THAT WAS PROVIDED AS, AS AN ATTACHMENT, I DID REFERENCE THE OPPORTUNITY TO ENTER INTO A SERVICE AGREEMENT WITH THE CHAMBER, BUT THIS IS SEPARATE AND APART FROM, FROM CARNIVAL RELATED ACTIVITIES.
UM, COMMISSIONER CARLENE, MAXWELL WILLIAMS. ANY QUESTIONS? NO MA'AM.
A MADAM VICE MAYOR, IF I CAN HAVE THE CLERK READ THE TITLE INTO THE RECORD AND THEN ASK MS. MCCOY TO COME UP AND PROVIDE A PRESENTATION.
THANK YOU SO MUCH MADAM VICE MAYOR.
ITEM SEVEN EIGHT, ORDINANCE 2 0 2 6 DASH 0 0 5 APPROVING APPLICATION NUMBER LD 8 26 DASH 18.
A CITY INITIATE TEXT AMENDMENT TO THE LAND DEVELOPMENT REGULATIONS PERTAINING TO ASSEMBLY USE DEFINITION AND OFFICE PARK CONDITIONAL USES.
MADAM VICE MAYOR, IF I MAY? YES, YOU MAY.
UM, IF, DO WE WANT TO GO BACK TO, UH, 10 A OR SEVEN A? 'CAUSE SEVEN A AND SEVEN B ARE ORDINANCES ON SECOND READING.
AND THAT IS JUST THE LANGUAGE CHANGE FOR THANK YOU.
OKAY, MADAM CLERK, MADAM VICE MAYOR, RESOLUTION 2 0 2 6 DASH ZERO NINE APPROVING WITH CONDITIONAL CONDITIONS.
CONDITIONAL USE APPLICATION NUMBER LDA DASH 26 DASH FOUR TO ALLOW A STORAGE AND DISTRIBUTION FACILITY WITHIN AN EXISTING COMMERCIAL BUILDING.
LOCATED AT 36 85 WEST OAKLAND PARK BOULEVARD IN THE TOWN CENTER ZONING DISTRICT.
MS. MCCO, MS. MCCOY,
UM, GOOD EVENING COMMISSION, MADAM VICE MAYOR, CITY ATTORNEY AND CITY
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MANAGER, CITY CLERK.TODAY I'M HERE TO PRESENT THE CONDITIONAL USE APPLICATION.
THIS IS ACTUALLY A THREE PART COMPANION APPLICATION FOR A STORAGE AND, UM, COMMERCIAL BUSINESS USE WITHIN THE TOWN CENTER DISTRICT.
THIS IS A DISCUSSION FOR CONDITIONAL USE APPLICATION LDA 26 4 VARIANCE, LDA 26 9 AND L VARIANCE LDA 26 11.
AGAIN, THIS IS A QUAI JUDICIAL HEARING THAT WILL TAKE PLACE TOMORROW DURING OUR REGULAR COMMISSION MEETING.
THIS IS TO ALLOW A CONTRACTOR'S ACCESS AND EQUIPMENT TO OPERATE A STORAGE AND DISTRIBUTION FACILITY WITHIN THE TOWN CENTER DISTRICT.
AND BECAUSE OF THAT, I DIDN'T WANNA GET TOO DEEP INTO WHAT IT'S ABOUT BECAUSE IT IS A
MR. ATTORNEY, CAN YOU JUST SPRING US UP TO SPEED PLEASE? UM, MADAM MAYOR, UH, VICE MAYOR AND COMMISSIONERS, UH, THE ITEMS THAT ARE BEFORE YOU UNDER ITEMS 10, A, B, AND C AS INDICATED BY, UH, THE DIRECTOR ARE QUASI-JUDICIAL MATTERS.
UM, STAFF CERTAINLY CAN DESCRIBE THE APPLICATION, UM, EVEN STAFF'S POSITION AND RECOMMENDATIONS.
HOWEVER, I I WOULD RECOMMEND THAT SO AS TO PRESERVE, UH, THE, UH, COMMISSIONS, UH, REQUIREMENTS FOR COMPLIANCE WITH DUE PROCESS MATTERS, UH, THAT, UH, THE COMMISSION A A AGAIN, UH, AVOID MAKING ANY DETERMINATIONS OR CONVEYING ANY DISPOSITIONS ON THE APPLICATION.
THE APPLICANT WILL HAVE AN OPPORTUNITY TO PRESENT ON TOMORROW.
THE COMMISSION WILL THEN ALSO HAVE AN OPPORTUNITY TO HEAR, UM, ALL OF THE EVIDENCE THAT'S PRESENTED IN SUPPORT OR AGAINST THE, THE APPLICATIONS THAT ARE BEFORE YOU TODAY.
THANK YOU SO MUCH, MR. ATTORNEY.
MAY, MAY I ASK YOU A QUESTION? WHERE EXACTLY IS THIS LOCATED? THIS IS LOCATED ON, UH, OAKLAND PARK BOULEVARD.
IT'S BEHIND A VACANT LOT AND IT'S IN FRONT OF THE TOWING COMPANY, WESTWAY TOWING.
IT'S A BUILDING THAT'S AN EXISTING STRUCTURE THAT'S BEEN THERE VACANT FOR A PERIOD OF TIME.
IS THAT CLOSE TO BANK OF AMERICA? MM-HMM.
UM, WEST, WEST OF BANK OF AMERICA.
JUST TO CLARIFY, THIS ISN'T THE VACANT FIELD.
THIS IS RIGHT IN FRONT OF THE TOWING FACILITY, CORRECT? RIGHT.
IT IS THE GRAY BUILDING IN FRONT OF WESTWAY TOWING.
COMMISSIONER CARLY MAXWELL WILLIAMS. ANY QUESTIONS? WELL, YES, WITH LIMITATION, UM, THIS IS A STORAGE FACILITY LIKE THE ONE WE HAVE ON 4 41 BEHIND MCDONALD'S.
DO YOU MADAM VICE MAYOR? NO, THIS IS NOT THAT TYPE OF STORAGE FACILITY.
IT'S ONLY STORAGE FOR THE USE OF THE, UM, ONE TENANT, WHICH IS CONTRACTORS ACCESS.
AND WHAT WOULD THEY BE STORING? THEY WILL BE STORING THEIR EQUIPMENT.
WHAT, WHAT IS THEIR EQUIPMENT? WHAT THEY DO IS THEY RENT OUT EQUIPMENT TO OTHER, UH, CONSTRUCTION COMPANIES.
AND THAT'S THEIR EQUIPMENT THAT THEY WILL BE STORING.
I UNDERSTAND, BUT I WANTED TO KNOW WHAT IS THE EQUIPMENT? IS IT TRACTOR TRAILERS? STEAMBOAT? WHAT IS, WHAT IS, WHAT IS THE EQUIPMENT? MY UNDERSTANDING IT IS SOMEWHAT HEAVY EQUIPMENT THAT'S USED FOR COMMERCIAL CONSTRUCTION.
SO IT COULD BE A BACKHOE, A TRACK HOLE, IT COULD BE SOME SCAFFOLDING, IT COULD BE ANYTHING THAT, UH, IT COULD BE USED IN THOSE TYPE OF ACTIVITIES.
COMMISSIONER, COMMISSIONER MAXWELL.
PARDON? MS. MCCOY, UM, WHAT DOES THE APPLICATION SAY? WOULD THAT GIVE US AN IDEA OF WHAT IS BEING STORED THERE? YES.
COULD YOU JUST LET THE PUBLIC AND THE COMMISSION KNOW PLEASE? THANK YOU MADAM VICE MAYOR.
I, I JUST TO COMMISSIONER MAXWELL WILLIAMS' QUESTION, I THINK IT'S IMPORTANT TO KNOW WHAT TYPE OF EQUIPMENT.
THE LAST TIME WE DISCUSSED THIS, WE, WE MENTIONED SCAFFOLDING EQUIPMENT, EQUIPMENT BEING USED TO BUILD SCAFFOLDS ON THE SIDE OF BUILDINGS DURING CONSTRUCTION.
AND I DIDN'T KNOW THE SCOPE COULD, UH, POSSIBLY GO OUTSIDE OF THAT.
SO IF WE HAVE A LIST OF ITEMS, I THINK THAT'LL BE HELPFUL.
[00:30:01]
I DO NOT HAVE A LIST OF ITEMS, BUT I WILL MAKE SURE THAT, UH, WE HAVE THAT TOMORROW.I DO ALSO KNOW THAT IT'S SIMILAR TO IF YOU'VE EVER SEEN LIKE A TRACTOR SUPPLY OR A, UM, RENTAL COMPANY WHERE YOU RENT OUT CONSTRUCTION EQUIPMENT, SUCH AS, I WANNA SAY TRACTOR SUPPLY DOES, HOME DEPOT DOES SOME RENTAL EQUIPMENT FOR CONSTRUCTION EQUIPMENT, BUT THEY HAVE A SEC SECTION THAT'S SEPARATE AND THEY DON'T HAVE HEAVY EQUIPMENT.
THEY USUALLY HAVE STUFF THAT HOMEOWNERS WOULD USE.
SO THIS IS A SIMILAR TYPE OF BUSINESS THAT RENTS OUT EQUIPMENT TO CONSTRUCTION COMPANIES.
COMMISSIONER COWELL ON STAGE ROAD 84 AFTER YOU PASS COSTCO GOING EAST, THEY HAVE QUITE A FEW OF THOSE WHERE THEY RENT OUT RENT EQUIPMENT STATE ROAD 84 BEFORE YOU GET TO THE FOREST LAWN.
THEY WERE SIGNATURE, GRAND WAS NEXT ING AROUND THAT SIDE.
WE WERE JUST GETTING CLARIFICATION AS TO WHAT, UM, I ACKNOWLEDGE YOU.
QUESTION FOR THE DEVELOPMENT SERVICES DIRECTOR.
UM, CAN YOU EXPLAIN WHY A CONDITIONAL USE APPLICATION IS, IS PROVIDED FOR IN THIS PARTICULAR SITUATION? YES, THROUGH YOU, MADAM MAYOR, VICE MAYOR, I'M SORRY.
UM, THE CONDITIONAL USE APPLICATION IS BECAUSE, UH, THE STORAGE WOULD NOT BE ALLOWED IN THIS AREA BY RIGHT, BUT IT IS ALLOWED FOR BY CONDITIONAL USE.
THE PREVIOUS USE WAS, UH, AUTOMOTIVE AND THAT USE HAD BEEN REMOVED FROM THE, UH, ABILITY TO OPEN THAT BACK UP.
SO THIS IS ANOTHER USE THAT THE OWNER WAS TRYING TO DO AND THEY CAN'T DO IT BY.
RIGHT? THEY WOULD HAVE TO DO IT VIA CONDITIONAL USE.
SO WE DO ALLOW FOR THIS USE IN THE TOWN CENTER ZONING, BUT ONLY WHEN YOU COME IN AND GET A CONDITIONAL USE APPROVAL.
VICE, JUST A POINT OF ORDER AGAIN AND I JUST WANNA MAKE SURE THAT I, THAT THE VICE MAYOR AND THE COMMISSION UNDERSTANDS THAT STAFF IS PERMITTED TO GIVE YOU A FULL DESCRIPTION OF THE APPLICATION.
EVERYTHING THAT THEY WOULD TYPICALLY BE, UH, EXPLAINING TO THE COMMISSION.
THEY CERTAINLY HAVE THE ABILITY TO DO THAT EVEN WITH A QUASI-JUDICIAL MATTER.
HOWEVER, THE, THE CAVEAT IS THAT THE COMMISSION ITSELF NOT TAKE POSITIONS FOR OR AGAINST AND PRESERVE THE DUE PROCESS RIGHTS OF THE APPLICANT WHO'S NOT HERE TONIGHT AND FOR A PROCESS THAT IS ACTUALLY ON, FOR A PUBLIC HEARING ON TOMORROW.
BUT CERTAINLY STAFF CAN A AGAIN, DESCRIBE THE APPLICATION IN FULL THAT VICE MAYOR THROUGH YOU.
UM, I ACTUALLY ATTENDED, UM, THE, THE LADDER OF THE SERIES OF P AND Z MEETINGS, UM, JUST TO OBSERVE.
AND, UH, I NOTICED THERE WAS A ILLUSTRATION IN THE PRESENTATION.
I THINK THAT'LL BE HELPFUL AS WELL IF WE CAN SEE KIND OF AN ILLUSTRATION OF WHAT THE STRUCTURE IS GONNA LOOK LIKE, THE PROPOSED STRUCTURE, WHAT THAT WOULD LOOK LIKE, AND ALSO, UH, A A A DETAILED, NOT JUST A LIST OF THE ITEMS THAT'S ON THE APPLICATION, BUT APPLICATION ITSELF THAT WE COULD HAVE IN OUR BACKUP TO, TO READ THROUGH.
UM, JUST THAT STAFF WOULD HAVE THAT.
SO, UH, JUST WANTED TO MAKE COMMENT.
YES, THROUGH YOU MADAM VICE MAYOR, I DO HAVE THAT PREPARED FOR TOMORROW NIGHT'S, UH, HEARING.
ANY OTHER QUESTION? COMMISSIONER CARLY AND MAXWELL WILLIAMS? UM, NO OTHER QUESTIONS BUT DEFINITELY WOULD LIKE THAT.
AND ALSO IN THE REPORT, MAKE SURE, UH, IF WE CAN PUT, IS THERE ANYTHING THERE THAT MAYBE ANSWERS THAT HAZARD, RIGHT? YOU KNOW, LIKE, SINCE WE'RE TALKING ABOUT EQUIPMENT, WE'RE TALKING ABOUT OIL, GAS, I DON'T KNOW WHAT'S, AND YOU KNOW, MAKE SURE WE ARE GETTING, MAKE SURE WE ARE PUTTING IN THE REPORT THAT IT, EVERYTHING THAT IS STORING IS GOING TO BE SAFE BECAUSE WE'RE TALKING ABOUT BIG EQUIPMENT AND WE ARE TALKING ABOUT ALL OF THAT.
SO WE WANNA MAKE SURE WE WANNA TALK ABOUT SAFETY ALSO.
WHAT THE HELL ARE YOU INQUIRING ABOUT? THANK YOU, COMMISSIONER, YOU GOT CITY MANAGER.
UM, EVANS 10 B PLEASE, MADAM VICE MAYOR, IF I MAY HAVE THE, UM, CITY CLERK READ THIS ITEM INTO THE RECORD.
THANK YOU SO MUCH MADAM VICE MAYOR RESOLUTION 2 0 2 6 APPROVING WITH CONDITIONS APPLICATION NUMBER LDA DASH 26 DASH
[00:35:01]
NINE A LANDSCAPE OPEN SPACE VARIATION REQUEST FOR THE PROPERLY LOCATED AT 36 85 WEST OAKLAND PARK BOULEVARD IN THE TOWN CENTER ZONE ZONING DISTRICT.THROUGH YOU MADAM MAYOR? YES, MS. RA? SO THIS IS A COMPANION TO THE CONDITIONAL USE IN ORDER FOR THE APPLICANT TO BE IN FULL COMPLIANCE WITH ALL OF THE LAND DEVELOPMENT REGULATIONS AND THE FACT THAT THIS IS AN EXISTING BUILDING.
IT IS BUILT AS IT IS AND, UM, FOR THIS PARTICULAR USE, THEY WOULD NEED TO RECEIVE A VARIANCE FROM SOME OF THE LANDSCAPING OPEN SPACE REQUIREMENTS.
AND SO THE APPLICANT HAS PROPOSED A VARIANCE APPLICATION AND THE STAFF HAS REVIEWED IT AND AT THIS POINT FEELS THAT IT IS MEETING TO THE BEST OF THEIR ABILITY WITH THE SITE AS IT'S MADAM VICE MAYOR.
UH, SO ITEM 10 A, ITEM 10 B AND ITEM 10 C ARE ALL IN REGARDS TO THE SAME PROPERTY BY THE SAME APPLICANT.
IS THAT CORRECT? THROUGH YOU, MADAM MAYOR, VICE MAYOR? YES.
SO I THINK EVEN THOUGH THESE ARE THREE SEPARATE ITEMS, WE, WE SHOULD KIND OF LOOK AT ALL THREE OF THEM TOGETHER.
JUST FOR PERSPECTIVE, THIS ONE, APPLICANT IS ASKING FOR A, A CONDITIONAL USE TO, TO STORE WHAT THEY WANT TO STORE.
THE SECOND THING THEY'RE ASKING FOR IS B, A VARIANCE TO TO, TO HAVE A VARIANCE WITHIN OUR CODE TO REDUCE THE MINIMUM LANDSCAPE OF OPEN SPACE REQUIREMENT.
AND THEY'RE ALSO ASKING FOR CA VARIANCE WITHIN OUR CODE TO REDUCE THE REQUIRED SEPARATION BETWEEN TREES AND LIGHTING FIXTURES.
MY QUESTION TO YOU, MS. TANJA, OUT OF THESE THREE THINGS THEY'RE ASKING FOR, WHICH ONE CAN THEY NOT BUILD WITHOUT, WHICH ONE DO THEY FEEL LIKE THEY ABSOLUTELY NEED IN ORDER TO, UH, IN, IN ORDER TO, UH, COMMISSIONER HARRISON? YES, MR. ATTORNEY? SORRY, MR. ATTORNEY.
UM, YES, UH, MATTER VICE MAYOR AND, AND TO THE COMMISSIONERS, UM, A CONDITIONAL USE IS, UH, REQUIRED FOR CERTAIN TYPES OF APPLICATIONS SUCH AS THE ONE BEFORE YOU.
A CONDITIONAL USE APPLICATION UNDER THE CODE ALSO HAS A SET OF STANDARDS THAT AN APPLICANT MUST MEET IN ORDER TO OBTAIN THE CONDITIONAL USE.
THOSE STANDARDS WILL BE AVAILABLE TO THE COMMISSION ON TOMORROW.
YOUR DISPOSITION ON WHETHER OR NOT THE APPLICATION SHOULD BE APPROVED OR DENIED OR APPROVED WITH CONDITIONS MUST BE BASED ON THE EVIDENCE THAT WOULD BE PRESENTED AT THE TIME OF THE HEARING.
AND YOUR REVIEW OF THAT EVIDENCE WOULD AGAIN, DICTATE WHETHER OR NOT YOU BELIEVE THE STANDARDS HAVE BEEN MET.
AND IF THEY ARE MET, THEN AGAIN, YOU ALSO WILL HAVE THE ABILITY TO APPROVE OR APPROVE WITH CONDITIONS OR TO DENY.
UH, AND SO AGAIN, I URGE YOU TO, UM, ALLOW THAT PROCESS TO FOLLOW THROUGH, UH, RELATIVE TO DISCUSSION ON WHAT THE APPLICANT NEEDS IN ORDER TO GO FORWARD THE APPLICATIONS THAT ARE BEFORE YOU ARE FROM THE APPLICANT TO USE THE PROPERTY.
VARIANCE ALSO IS, UH, REGULATED UNDER THE LAND DEVELOPMENT REGULATIONS, HAS A DIFFERENT SET OF STANDARDS FROM THE CONDITIONAL USE STANDARDS.
UH, BUT AGAIN, THOSE STANDARDS WOULD ALSO HAVE TO BE MET IN ORDER FOR THE APPLICANT TO BE APPROVED OR APPROVED WITH CONDITIONS.
AND SO, AGAIN, I JUST URGE YOU TO ALLOW THE SPACE AND THE TIME FOR THE, UH, FOR THE HEARING, UH, BEFORE YOU TAKE POSITIONS OR CONVEY POSITIONS, UH, ONE WAY OR ANOTHER AGAINST OR FOR THE, THE, THE, THE, THE PROCESS.
I WITHDRAW MY QUESTIONS FOR TOMORROW.
COMMISSIONER CARLENE MAXWELL WILLIAMS, DO YOU HAVE ANY QUESTION FOR MS. TANJA? NO, I'LL SAVE IT FOR TOMORROW.
I WAS LISTENING CAREFULLY THANK YOU TO THE CITY ATTORNEY.
[00:40:01]
QUESTIONS WILL BE ASKED TOMORROW.UH, VICE MAYOR, AGAIN, JUST A POINTER REFERENCE FOR FUTURE ITEMS OF THIS TYPE, BUT AGAIN, I WANT, AND I'M SURE THE, THE, THE, THE MANAGER WILL KIND OF FOLLOW THROUGH ON THIS, BUT STAFF DOES HAVE THE ABILITY TO PRESENT A FULL DESCRIPTION OF THE ITEM BEFORE THE COMMISSION TONIGHT SO THAT THE PUBLIC CAN GAIN AN UNDERSTANDING AS WELL.
BUT ALSO SO THAT IT WILL AGAIN, ANSWER MANY OF YOUR QUESTIONS THAT YOU'VE ASKED TONIGHT REGARDING, UM, WHAT THE, UM, APPLICATION LOOKS LIKE GENERALLY.
BUT THE SPECIFIC QUESTIONS, AGAIN, CAN BE RESERVED FOR A, A QUASI-JUDICIAL HEARING.
SO YOU DO HAVE THE APPLICATION BEFORE YOU I DO NOT HAVE IT HERE BEFORE ME.
I DO HAVE A SUMMARY OF THE APPLICATION IF YOU WANT TO DO THIS.
CAN I ASK A QUESTION? YOUR ACKNOWLEDGE.
SO WHY WOULD WE NOT, UM, HAVE THE APPLICATION ATTACHED TO, UH, THIS, THIS INFORMATION? WHY WOULD YOU NOT HAVE IT TODAY? WHY WOULD YOU COME TO THIS MEETING WITH A SUMMARY? I, I'M, I'M, I'M VERY THROWN ABOUT WHY WOULDN'T ALL THE INFORMATION PROVIDED BECAUSE LIKE, IT'S A CONSTANT THING THAT WE KEEP ASKING, LIKE, GIVE US EVERYTHING.
SO I'M NOT SURE WHY YOU'D BE HERE ON PREPARED TONIGHT.
MADAM VICE MAYOR? YES, MR. CITY MANAGER.
IF I MAY, UM, TO, TO THE COMMISSIONER'S POINT AND, AND I THINK TO, UM, THE, SOME OF THE COMMENTS THAT HAVE BEEN MADE, WE'LL MAKE SURE THAT IN SUBSEQUENT, UM, AGENDA ITEMS THAT WE PROVIDE FOR WHAT IS THE ENTIRE APPLICATION AS WELL AS, YOU KNOW, IF THERE IS A SYNTHESIZED VERSION OF THE APPLICATION, UH, FOR THE PURPOSES OF, UH, JUST MAKING SURE THAT THE BOARD IS INFORMED AS WELL AS ANY VISUALS, ANYTHING THAT HAS BEEN PROVIDED TO THE PLANNING AND ZONING DEPARTMENT SHOULD BE UPLOADED AS PART OF YOUR ENTIRE PACKET JUST FOR YOUR OVERALL REVIEW AS TO, TO THE POINTS THE CITY ATTORNEY MADE.
YOU KNOW, IN A QUASI-JUDICIAL PROCEEDING, YOU ARE SITTING AS JUDGES, SO YOU NEED ALL THE FACTS TO MAKE A COMPETENT DECISION AS TO WHAT YOU THINK IS IN THE BEST INTEREST OF, OF THE COMMUNITY MOVING FORWARD BASED ON THE FACTS AND THE INFORMATION THAT'S CONTAINED IN THE APPLICATION AND, AND THE INFORMATION.
SO WE'LL MAKE SURE THAT WE, WE GET THAT ADDRESSED.
UM, ONE MORE QUESTION WHEN YOU'RE FINISHED.
UM, MADAM MAYOR, UH, GO AHEAD.
YOU, YOU CAN, YOU HAVE THE FLOOR? OH, YEAH, YEAH.
AND, AND THANK YOU A, UH, UM, CITY MANAGER FOR THAT.
AND, AND THAT'S WHAT I, I WAS TRYING TO MAKE MY POINT IS LIKE, YOU, YOU GIVING US BACK TOMORROW DOESN'T GIVE US ENOUGH TIME TO REALLY REVIEW AND READ AND MAKE A GOOD DECISION, YOU KNOW, ON THAT.
SO I'M LIKE WITH THE CITY MANAGER, LIKE, YOU KNOW, LET'S MAKE SURE THAT THEY'RE ON POINT WITH GIVING US EVERYTHING MOVING FORWARD FROM TONIGHT.
THANK YOU, MR. ATTORNEY AND VICE MAYOR AND, AND TO THE COMMISSION.
ONE IS, UH, THE APPLICATIONS SHOULD BE ATTACHED IN THE PUBLIC RECORD EVEN NOW, UH, FOR THE COMMISSION MEETING ON TOMORROW.
UH, BUT I ABSOLUTELY ENCOURAGE THE COMMISSION AND THE PUBLIC WHO HAS AN INTEREST IN THIS MATTER TO REVIEW THE STANDARDS THAT ARE DESCRIBED UNDER A CONDITIONAL USE AS WELL AS THE STANDARDS THAT ARE DESCRIBED FOR A APPLICATION FOR VARIANCE.
THIS WAY, AGAIN, IT'S PREPARING YOU TO COME IN WITH, UH, SOME READINESS, UH, TO UNDERSTAND WHAT'S BEFORE YOU AND THEN BE ABLE TO, TO ADD.
SO THAT, AGAIN, THAT'S JUST A NOTE.
AS PER THE ATTORNEY, THIS IS NOT THE CASE TONIGHT.
WE WANT TO KNOW WHAT THE FACTS ARE IN TERMS OF WITH THE APPLICATION AND IT IS PROVIDED IN OUR BACKUP SO THAT YOU CAN CHECK THAT.
UM, ANY MORE QUESTIONS PERTAINING TO THIS FOR TOMORROW? NO, THE QUESTIONS, IF NOT 10 C MR. CITY MANAGER, MADAM VICE MAYOR, MEMBERS OF THE BOARD, IF I CAN HAVE THE CITY CLERK
[00:45:01]
READ THIS ITEM INTO THE RECORD.THANK YOU MADAM VICE MAYOR, RESOLUTION 2 0 2 6 DASH ONE 11 APPROVING WITH CONDITIONS APPLICATION NUMBER LDA DASH 26 DASH 11 A VARIANCE TO REDUCE THE REQUIRED SEPARATION BETWEEN TREES AND LIGHTING FIXTURES FOR THE PROPERTY LOCATED AT 36 85 WEST OAKLAND PARK BOULEVARD AND THE TOWN CENTER ZONING DISTRICT, MS. MCCOY THROUGH YOU, MADAM VICE BEAR? YES, THIS IS A VARIANCE RELATED TO THE SAME APPLICATION.
IT IS REQUESTING THAT THERE BE A REDUCTION IN THE SEPARATION REQUIREMENTS BETWEEN THE LIGHTING FIXTURES AND THE TREES.
OUR CURRENT, UH, LAND DEVELOPMENT REGULATIONS REQUIRES A 25 FOOT SEPARATION CURRENTLY THAT IS NOT WHAT IS EXISTING AT THE SITE.
AND IN ORDER FOR THE APPLICANT TO ADD ADDITIONAL, UH, LANDSCAPE, WHICH IS WHAT THE CITY STAFF REQUIRED AND REQUESTED IN ORDER TO INCREASE THE, UH, LANDSCAPE REQUIRE GET CLOSER TO THE LANDSCAPE REQUIREMENTS, THIS WOULD BE IMPOSSIBLE BASICALLY FOR THEM TO MEET A 25 FOOT SEPARATION BETWEEN ALL TREES AND LA UH, LIGHTING.
SO THE APPLICANT IS REQUESTING A VARIANCE FROM THAT CONDITION.
UM, COLLEAGUES JUST WANNA MAKE NOTE SIMILAR TO WHAT THE ATTORNEY SAID, UM, IN OUR BACKUP EXHIBIT, A VARIANCE TO APPLICATION LETTER AND THE BACKUP DOES GIVE US SOME INFORMATION AS TO WHAT IS REQUIRED OR WHAT THEY'RE ASKING HERE, BUT THANK YOU MS. MCCOY FOR BRINGING THAT TO OUR ATTENTION.
UH, COMMISSIONER CARLY MAXWELL WILLIAMS. YEAH, I'M LOOKING AT THE BACKUP.
I CAN HARDLY UNDERSTAND THIS MAP THING.
I CAN SEE THE LITTLE STAR, SO I GUESS YOU GUYS WILL EXPLAIN A LITTLE BIT MORE TOMORROW, BUT I, I AM LOOKING AT IT.
COMMISSIONER MAXINE WILLIAMS? I'M NOT, I'M NOT UNDERSTANDING.
UM, BUT I GUESS I'LL LEAVE MY QUESTIONS FOR TOMORROW.
YEAH, IT'S NOT, IT'S THE THIRD ONE DOWN.
YEAH, I'M LOOKING AT, YEAH, I'M LOOKING.
I SEE THEM, BUT I'LL, I'LL LEAVE MY QUESTIONS FOR TOMORROW.
ALRIGHT, THAT'S CONCLUDES OUR REVIEW OF THE CITY COMMISSION MEETING.
UM, WE WILL NOW GO TO OUR CITY COMMISSION WAR SHOP.
[5.A. Discussion regarding 2027 City Commission Initiatives (Mayor and Commission Office – mayorandcommission@lauderdalelakes.org or 954-535-2730) ]
ITEM IS ITEM FIVE.ADDITIONAL WORKSHOP ITEMS. MM-HMM
UH, FIRST ITEM IS DISCUSSION REGARDING THE 2027 CITY COMMISSION INITIATIVES.
UM, THIS IS THE, UH, DISCUSSION AMONGST THE BOARD AND STAFF CONCERNING YOUR PROPOSED INITIATIVES FOR FISCAL YEAR 2027.
UM, SO WITH OUR DIS WITHOUT, I'M, I'M LOOKING AT THE, THE DIFFERENT INITIATIVES, UM, I DON'T HAVE ANYTHING PRINTED OUT.
CAN WE, LET ME SEE THE COVER PAGE AND WE CAN OKAY.
I SEE CANDLELIGHT EXPERIENCE INITIATIVE, SPECIAL EVENTS PROGRAM FORM, SPECIAL EVENTS.
UM, CAN YOU JUST, MR. CITY MANAGER, CAN YOU READ WHAT THE INITIATIVES ARE? I THINK WE'RE LOOKING AT THE $6,000 FOR THE MA MAYOR AND EACH COMMISSIONER.
UM, MADAM VICE MAYOR, UH, JUST TO PROVIDE A, A LITTLE BIT OF CONTEXT AS WELL, UH, CONCERNING THE DISCUSSIONS THAT WE HAD AS PART OF THE, THE BUDGET PROCESS.
UM, WE DID HAVE SOME INTERNAL MEETINGS WITH STAFF TODAY AND, AND WENT THROUGH OUR BUDGET.
AND ONE OF THE THINGS THAT WE PROPOSED AS A BUDGET REDUCTION WAS TO REDUCE THE AMOUNT OF MONIES THAT IS PROVIDED FOR, FOR THE CITY COMMISSION INITIATIVES.
AND WE MADE SOME OTHER REDUCTIONS IN THE FISCAL YEAR 2027 BUDGET.
[00:50:01]
IN ESSENCE, WE CAN FUND AT THE NORMAL RATE THAT THE COMMISSION HAS ALWAYS HAD HISTORICALLY FOR YOUR PARTICULAR INITIATIVE.SO THERE IS NOT A REDUCTION IN THE AMOUNT OF MONIES THAT IS APPROPRIATED FOR, UH, YOUR, YOUR INITIATIVES GOING INTO FISCAL YEAR, UH, 2027.
AND SO SOME OF THE, UM, EVENTS THAT YOU SEE IN SOME OF THE ATTACHED DOCUMENTS WAS STAFF'S ATTEMPTS TO GET FROM THE BOARD A SYNTHESIZED LIST OF THE INITIATIVES TO THE BEST OF YOUR KNOWLEDGE, UH, THAT YOU WOULD LOOK TO, TO DO IN FISCAL YEAR 2027.
AND SO, UM, WITH THAT WE HAVE, UM, A SERIES OF EVENTS.
FIRST WITH THE CANDLELIGHT EXPERIENCE, UM, THIS IS AN EVENT BY THE OFFICE OF THE MAYOR, AND THIS EVENT IS ANTICIPATED TO BE A TOTAL EXPENDITURE OF $2,000.
THE NEXT EVENT IS A SENIOR SAFETY SUMMIT.
THIS IS, UH, A, A EVENT THROUGH COMMISSIONER HARRISON'S OFFICE, WHICH AN ANTICIPATED COST BETWEEN 500 TO 1500.
UH, THEN THERE'S A, ANOTHER EVENT, A FOOD TRUCK FESTIVAL.
THIS IS BY, UH, COMMISSIONER HARRISON AS WELL.
ANTICIPATED COST BETWEEN 1000 TO $2,000.
UM, ANOTHER EVENT HERE, OFFICE OF THE, UH, MAYOR AND COMMISSION.
THIS IS COMMISSIONER MAXWELL WILLIAMS, AND THIS IS A COMMUNITY, UH, GARAGE SALE.
AND THIS IS ALSO PARTNERING WITH WOVA AND ANTICIPATED COST OF $200.
THE NEXT EVENT IS ALSO EVENT THROUGH COMMISSIONER MAXWELL WILLIAMS POST AND GROW SMALL BUSINESS CREATOR SUMMIT AND ANTICIPATED COST OF $500.
THE NEXT EVENT IS THROUGH COMMISSIONER MAXWELL WILLIAMS'S OFFICE MILITARY HEALTH FAIR IN PARTNERSHIP WITH THE MILITARY ADVISORY BOARD, ANTICIPATED COST OF $200.
THE NEXT EVENT IS ALSO THROUGH COMMISSIONER MAXWELL WILLIAMS' WOMEN'S VETERANS DAY LUNCHEON PARTNERSHIP WITH WOVA ANTICIPATED COSTS OF $500.
THE NEXT EVENT IS SENIOR SAFETY DAY LUNCHEON BY COMMISSIONER MAXWELL WILLIAMS. ANTICIPATED COSTS OF $300.
NEXT EVENT IS NATIONAL KIDS DAY, UH, BY COMMISSIONER MAXWELL WILLIAMS. ANTICIPATE COSTS $500 AND WE HAVE A CHRISTMAS NEXT EVENT IS CHRISTMAS TOY DRIVE GIVEAWAY PARTNERSHIP WITH WOVA, COMMISSIONER MAXWELL WILLIAMS AT A ANTICIPATED COST OF A HUNDRED DOLLARS.
UM, NEXT EVENT IS BREAST CANCER AWARENESS, COMMUNITY HEALTH FAIR BY COMMISSIONER MAXWELL WILLIAMS AT AN ANTICIPATED COST OF $500.
WE THEN HAVE ANOTHER EVENT, BREAST CANCER AWARENESS, PINK OUT DINNER BY COMMISSIONER MAXWELL WILLIAMS. ANTICIPATED COST OF THAT EVENT IS $2,000.
UH, NEXT EVENT IS, UH, CLERGY AND PASTOR APPRECIATION LUNCHEON BY COMMISSIONER MAXWELL WILLIAMS. ANTICIPATED COST OF $500.
UH, THE NEXT EVENT IS FHH, UH, F-L-S-F-L-H-S-W-V FLOW BUS.
AND THIS IS COMMISSIONER MAXWELL WILLIAMS' EVENT.
NEXT EVENT IS MAMMOGRAM, MAMMOGRAM LINK BUS AT A ANTICIPATED COST OF $200.
AND THAT'S COMMISSIONER MAXWELL WILLIAMS. AND THEN THROUGH THE, I BELIEVE THESE EVENTS.
SO WE HAVE, IN TOTAL OF THE EVENTS, WE HAVE FOUR EVENTS FOR THE OFFICE OF THE MAYOR.
WE HAVE FIVE EVENTS FROM THE, UM, OFFICE OF THE VICE MAYOR.
UM, WE HAVE COMMISSIONER SWELL THAT IS A TOTAL OF TWO EVENTS.
COMMISSIONER HARRISON, A TOTAL OF NINE EVENTS.
AND COMMISSIONER MAXWELL WILLIAMS, A TOTAL OF 14 EVENTS.
AND SO THE, THE MONIES FOR THESE EVENTS HAVE BEEN APPROPRIATED AND PROVIDED FOR IN FISCAL YEAR 2027 BUDGET.
AND THIS IS AT A TIME FOR, FOR THE BOARD TO PROVIDE US ANY DIRECTION OR ANY THOUGHTS AS IT RELATES TO THE EVENT, THE NUMBER OF EVENTS.
BUT WE DID LOOK TO FUND THOSE, THOSE EVENTS, UH, IN ITS ENTIRETY BECAUSE I KNOW THAT THERE IS,
[00:55:01]
UH, A NEED IN THE COMMUNITY AND THAT INVARIABLY THE BOARD'S DESIRE IS TO TRY TO MEET THE NEEDS OF THE COMMUNITY.BUT THERE IS THE SAME AMOUNT OF MONIES THAT YOU HAVE HISTORICALLY BEEN APPROPRIATED IN YOUR BUDGET.
AND SO I'M PREPARED TO ANSWER ANY QUESTIONS TO THE BEST OF MY ABILITIES, UH, BASED ON THESE ITEMS THAT ARE ON THE AGENDA FOR THIS EVENING.
COLLEAGUES, MADAM VICE MAYOR? YES, COMMISSIONER CROSWELL, MR. CITY MANAGER.
I HAVE TWO, ONE HOLIDAY FOOD GIVEAWAY, WHICH WILL BE IN DECEMBER ON DECEMBER 12TH.
WOMEN CELEBRATING WOMEN MARCH THE SEVENTH AND ANOTHER ONE, ANOTHER SPRING GIVEAWAY BETWEEN APRIL AND MAY.
SO I WOULD SAY IT'S REALLY THREE EVENTS.
I SWEAR TO GOD THROUGH YOU MADAM VICE MAYOR, WHEN YOU'RE, AND I'M NOT.
MR. CITY MANAGER, MADAM BY SMITH, COMMISSIONER COWELL, MR. CITY MANAGER, ARE WE TAKING INTO CONSIDERATION STAFF OVER TIME WITH THESE, UM, INITIATIVES? HOW WILL THOSE BE FUNDED? YES, SIR.
UM, IT, IN ANY OF THE COSTS ASSOCIATED WITH THESE EVENTS, THERE'S BEEN NO STAFF TIME THAT HAS BEEN ASSIGNED TO THOSE PARTICULAR EVENTS.
SO DEPENDING ON WHAT THE NATURE OF THOSE EVENTS ARE MM-HMM
UM, AND THE STAFF NEEDS FOR THOSE EVENTS, WE WOULD FUND IT OUT OF THE EXISTING BUDGET, UM, AND TRY TO MANAGE IT TO WHERE WE DON'T HAVE TO INCUR OVER TIME ASSOCIATED WITH IT.
OH, OUT OF THE, OUR BUDGET OR OUT OF THE CITY'S BUDGET, WHICH WOULD MADAM VICE MAYOR SURE.
UM, I, I'M LOOKING HERE AND, AND I DO, ONE OF THE THINGS, I HAVE FIVE INITIATIVE, BUT ONE IS JUST A BRAIN BUS WHEREBY COME AND, UM, PRESENT AN INFORMATION.
I COLLABORATE WITH ANOTHER COMMISSIONER, COMMISSIONER CARLY, UM, COMMISSIONER SWELL FOR THE FOOD GIVEAWAY.
SO THAT'S A COLLABORATIVE EFFORT THERE.
I, I AM LOOKING ON, I SEE SENIOR SAFETY SUMMIT AND I SEE SENIOR SAFETY DAY LUNCHEON.
WHY CAN'T THAT BE COMBINED TOGETHER? PARTICIPATION, UM, A PARTNERSHIP.
BECAUSE WE ALSO HAVE TO THINK ABOUT, WE HAVE CUT DOWN, THIS IS JUST WHAT I SEE.
WE HAVE CUT DOWN ON THE MAJOR, UM, EVENTS THAT HAPPEN WITHIN THE CITY.
SO FOR US NOW TO MONOPOLIZE THAT, I DON'T THINK THAT'S FAIR.
THANK YOU MADAM VICE MAYOR THROUGH YOU.
THE, THE SAFETY SENIOR SUMMIT.
I, I GUESS GREAT MINDS THINK ALIKE.
IT WAS JUST A NEED I IDENTIFIED.
I'M MORE THAN HAPPY TO COLLABORATE IF, UM, COMMISSIONER MAXWELL WILLIAMS IS OPEN TO COMBINING THE TWO EFFORTS, IT SOUNDS LIKE IT'S GOING FOR THE SAME ATTENDED GOAL.
UH, SO IF MY COLLEAGUE IS OPEN TO COLLABORATION, I'M OPEN TO THAT.
SO, UM, FOR MY INITIATIVES, THE LITERACY AND THE NATIONAL DAY OF RACIAL HEALING IS BEING DELETED.
I'M NOT DOING THAT THIS YEAR, NEXT YEAR.
SO IT'S 12 ITEMS. I KNOW IT'S A LOT, BUT, UM, MOST OF THEM IS, UM, LIKE THE FLOW BUS, NO STAFF IS NEEDED.
UM, THEY JUST NEED TO SET UP THE TABLE.
AND EVERY ONE OF MY EVENTS I WORK, I'M THERE FROM BEGINNING TO END AND I BRING MY VOLUNTEERS.
SO IN CASE ANYONE WANTS TO THINK ABOUT THAT, UM, AS FAR AS A SAFETY SENIOR, I HAVE NO PROBLEM COLLABORATING.
UM, IN, IN DOING IT, AS YOU SAID, GREAT MIND THINKS ALIKE, I GUESS.
SO I HAVE NO PROBLEM COLLABORATING, UM, WITH THAT EVENT, UM, WITH COMMISSIONER HARRISON ON THAT.
BUT IT'S 12 ITEMS AND WE CAN REMOVE, UM, LITERACY DAY AND THE NATIONAL DAY OF RACIAL HEALING.
THANK YOU FOR THAT CORRECTION.
[01:00:01]
MAYOR.SO WHAT WOULD, WHAT STAFF WILL DO IS TAKE A LOOK AT THIS LIST ONCE MORE AND THEN HAVE A CONVERSATION WITH EACH OF YOU TO UNDERSTAND WHAT THE ACTUAL NEED IS AS IT RELATES TO CITY STAFF AND, UH, RESOURCES ASSOCIATED WITH THAT SO WE CAN UNDERSTAND AND, AND CERTAINLY MEET YOUR EXPECTATION.
THE OTHER SIDE OF IT AS WELL IS THAT IF YOU LOOK AT THE LIST AS IT STANDS IN ITS CURRENT FORMAT, THAT'S 34 EVENTS.
THAT'S SEPARATE AND APART FROM ALL THE OTHER CITY ACTIVITIES AND PROGRAMS AND THE LIKE.
AND I WILL TELL YOU, UH, YOU KNOW, HAVING BEEN IN PARKS AND RECREATION AND, AND SOME OF THOSE DEPARTMENTS THAT ARE USUALLY, UM, SUPPORT DEPARTMENTS, UH, YOU, YOU REALLY WANNA BE CONSCIENTIOUS BECAUSE IF YOU'RE NOT CAREFUL, YOU CAN HAVE A SITUATION WHERE 52 WEEKS OUT OF THE YEAR YOU HAVE SOMEBODY IN YOUR PARKS AND REC OR PUBLIC WORKS DEPARTMENT THAT'S WORKING EVERY WEEKEND AND THE LIKE.
AND SO THE, THE MORE WE CAN CONSOLIDATE AND UNDERSTAND WHAT THE BOARD'S OBJECTIVES ARE, WE CAN GO AHEAD AND, AND HELP FACILITATE THAT BECAUSE THERE IS A LOT OF STAFF RESOURCES, YOU KNOW, BEHIND THE SCENE.
BUT EVEN IF IT'S JUST THE COORDINATION AND PUTTING THINGS ON THE CALENDAR AND THE LIKE, UM, THAT'S SEPARATE AND APART FROM ALL THE OTHER PROGRAMS WE HAVE, SO WE'LL, WE'LL GET WITH THE BOARD, WE'LL, WE'LL WORK WITH THE BOARD TO, YOU KNOW, PUT TOGETHER WHAT IS AN ENTIRE, UH, LIST AND, AND SHOW YOU WHAT THE COST IS, BOTH DIRECT COSTS AND INDIRECT COSTS.
UM, BECAUSE IF THERE IS AN OPPORTUNITY FOR CONSOLIDATION OR UNDERSTANDING HOW SOME OF THESE EVENTS WORK IN, IN A BETTER, UH, FASHION, WE CAN THEN SAY, OKAY, IT'S NOT, IT'S A COMMISSION INITIATIVE, BUT MAYBE STAFF IS ONLY DOING THE SETUP VERSUS A SITUATION WHERE IN OTHER CASES STAFF MAY BE ASKED TO PLAY A MORE ACTIVE ROLE IN THOSE EVENTS.
UM, I JUST WANTED TO ADD SOME COMMENT TO THE DISCUSSION.
UH, FIRST OFF, WE'VE HAD DISCUSSION LAST BUDGET SEASON ABOUT POTENTIALLY HAVING A STAFF JUST FOR SPECIAL EVENTS AS IT PERTAINS TO THE COMMISSIONERS.
UM, I THINK THAT COULD BE SOMETHING THAT'S, THAT'S HELPFUL.
WE WERE LOOKING AT EITHER THAT OR EACH COMMISSIONER GETTING THEIR OWN LEGISLATIVE AID THAT WAY THAT'S THE RESPONSIBILITY OF LEGISLATIVE AID FOR AT LEAST 80% OF THAT, MAKING SURE THAT, THAT THOSE EVENTS WILL BE SUCCESSFUL.
UH, THE SECOND THING, AND I THINK THIS IS MORE IMPORTANT THAN MY FIRST COMMENT, IS I'VE BEEN ADVOCATING FOR A ROBUST SYSTEM TO INCLUDE VOLUNTEERS INTO THE FRAMEWORK OF WHAT WE DO.
I'VE SAID IT, IT HASN'T REALLY GONE ANYWHERE.
AND I THINK IT'S BECAUSE STAFF MAY NOT KNOW EXACTLY WHERE TO START AS FAR AS A STRUCTURE OR MAYBE VOLUNTEERS AREN'T REALLY WELCOME.
I WAS TOLD, OH, WE HAVE VOLUNTEERS, BUT THESE ARE JUST FAMILIAR FACES.
HOW DO WE PUT SOMETHING OUT THERE TO GET THE RESIDENTS INVOLVED, UM, TO WHERE VOLUNTEERS CAN HELP ALLEVIATE SOME OF THE MANPOWER NEEDED.
A LOT OF THESE EVENTS THAT WE'RE ASKING FOR STAFF TO COME OUT TO, TO MAYBE DO OVERTIME IS JUST REALLY SITTING DOWN AND SIGNING PEOPLE IN, UM, WHEN I DO MY DIAPER DISTRIBUTION THAT NEEDED SOMEBODY FOR OVERTIME AND THAT'S ALL THE STAFF WAS REALLY DOING.
AND I THINK IF WE HAVE SOME TYPE OF, I DON'T KNOW HOW WE CALL IT, A CERTIFIED VOLUNTEER THAT WENT THROUGH A VOLUNTEER TRAINING SO THEY UNDERSTAND THE WE CARE MODEL THAT WE DO AND THEY'RE CERTIFIED AND THEY'RE HAVE THEIR SCREEN AND WHATNOT, UM, I THINK WE CAN REALLY UTILIZE VOLUNTEERS TO HELP SUPPLEMENT, UM, PAID MANPOWER IN TERMS OF OVERTIME.
UH, SO THOSE ARE JUST SOME SUGGESTIONS I WANTED TO PUT OUT THERE.
UM, JUST WANTED TO ADD TO THAT, UH, THE CONVERSATIONS WITH YOUR COMMISSIONER.
I, I DON'T MIND CHOPPING THAT DOWN TO TWICE A YEAR.
BUT I DO HAVE, UM, VOLUNTEERS COME FROM THE HIGH SCHOOL AND THEY DO GET COMMUNITY HOURS FOR THAT, BUT BECAUSE OF THE TIME WITHIN THE EVENING, I USE THE PROJECTOR, THE SPEAKERS.
SO HERE AGAIN, UM, THE IT PEOPLE NEED TO BE THERE.
SO I DON'T KNOW HOW WE COULD WORK THAT, BUT I DO HAVE VOLUNTEERS AT MY EVENTS.
UM, AND IF I CAN HAVE THE ACTING ASSISTANT CITY MANAGER COME TO THE PODIUM REALLY QUICK, I JUST WANTED, YOU KNOW, 'CAUSE UM, MS. HOWARD HAS SOME HISTORICAL KNOWLEDGE, BUT I, I WANTED TO, UH, JUST AS I WAS THINKING SOME IDEAS HERE, UM, I THINK THERE'S AN OPPORTUNITY TO ALSO ENGAGE YOUR, YOU HAVE A YOUTH COUNCIL MM-HMM
UM, AND OBVIOUSLY THEY'RE, THEY HAVE ASPIRATIONS AND THEY HAVE, AND THEY'RE, YOU KNOW, STUDENTS THAT ARE VERY ASTUTE THAT ARE PROBABLY PERFORMING WELL IN THE SCHOOLS, THAT THAT'S AN OPPORTUNITY TO AUGMENT STAFF AND, AND IT GETS THEM SOME COMMUNITY
[01:05:01]
SERVICE HOURS.UM, AND SO THAT'S ANOTHER OPPORTUNITY FOR US TO, UH, LOOK TO MAYBE ASSIGN WHAT IS A YOUTH COUNCIL, UH, MEMBER OR MEMBERS TO A SPECIFIC OFFICE TO HELP WITH SOME OF THE THINGS THAT, UM, THE COMMISSION HAVE.
BUT ALSO MS. HOWARD DID COMMUNICATE TO ME ABOUT A PROGRAM I BELIEVE THAT WE HELP AND SUPPORT WITH SOME OF OUR YOUNG FOLKS WHERE WE ACTUALLY PAY THEM TO, TO DO, CAN YOU EXPLAIN THAT, THAT PARTICULAR PROGRAM, UH, IN SOME DETAIL SO I CAN THEN, YOU KNOW, ASK THE, THE BOARD.
'CAUSE THAT'S ANOTHER, UM, OPPORTUNITY IF, 'CAUSE SOME OF YOUR INITIATIVES, YOU KNOW, AND FOR ALL INTENT, PURPOSE MAY, YOU KNOW, HAPPEN DURING A CERTAIN TIME WHERE WE CAN UTILIZE THOSE RESOURCES THAT WE'RE ALREADY UTILIZING, THAT WE'RE ALREADY PAYING FOR TO EFFECTIVELY LEAN IN AND HELP MAKE SOME OF THESE INITIATIVES, UM, GET ADDITIONAL RESOURCES.
SO MS. HOWARD, CAN YOU, CAN YOU SPEAK TO THAT? SURE.
UM, GOOD AFTERNOON, MADAM MAYOR, PRO TEM, VICE MAYOR AND COMMISSIONERS.
CITY ATTORNEY, CITY MANAGER, CITY CLERK, MEMBERS OF THE AUDIENCE AND THOSE ONLINE.
I'M SURE THAT THE COMMISSION IS WELL AWARE.
WE HAVE A ROBUST GAME CHANGERS PROGRAM, UM, THAT IS HERE EVERY YEAR AT THE CITY.
THEY DO GET, UM, SOME FORM OF PAYMENT OR STIPEND FOR PARTICIPATING, UM, IN LEARNING ABOUT GOVERNMENT.
IT IS RAN THROUGH THE PARKS AND HUMAN SERVICES.
THEY WORK DAILY HANDS ON WITH THE PARKS AND HUMAN SERVICES, LEARNING ABOUT WHAT GOES ON INTO THAT DEPARTMENT.
SO I THINK THAT'S A GREAT IDEA.
MAYBE THAT IS SOMETHING THAT THEY CAN TAKE ON.
I KNOW THAT RUNS THROUGH A, A PARTICULAR PERIOD.
IT'S NOT AN ALL YEAR PROGRAM, BUT THAT'S SOMETHING WE CAN DEFINITELY LOOK INTO TO FIND OUT ABOUT THE SCHEDULING.
UM, AND WE ALSO HAVE THE YOUTH COUNCIL, AS THE CITY MANAGER SAID, THAT'S ABOUT TO RAMP UP NOW, THEIR FIRST MEETING IS I BELIEVE, UM, OCTOBER.
SO THEIR MEETING IS COMING UP.
SO WE CAN SURELY DISCUSS THAT WITH PAR THE PARKS AND HUMANS, UM, SERVICES DIRECTOR TO SEE HOW WE COULD, YOU KNOW, WHAT ROLE THEY PLAY AS IT RELATES TO, UM, WHAT'S CREATED IN THE ORDINANCE RIGHT NOW.
AND IF THAT'S SOMETHING WE CAN COORDINATE WITH THEM FOR THEM TO BE MORE INVOLVED IN.
THANK YOU SO MUCH MS. UM, MS. HOWARD.
ASSISTANT CITY, MY ONLY, UM, QUESTION WITH THAT, ESPECIALLY THINGS THAT ARE DONE IN THE EVENING TIME.
I KNOW A LOT OF THOSE STUDENTS DON'T HAVE A MEANS OF TRANSPORTATION, UM, TO GET HERE.
THEIR PARENTS WOULD HAVE TO BRING THEM HERE, BUT, YOU KNOW, CERTAINLY DURING THE WEEKEND OR SOMETHING LIKE THAT, THAT WOULD BE ADVISABLE.
I THINK THAT WOULD WORK OUT WELL.
AND, AND I, I WILL SHARE WITH YOU SOME OF THE THINGS THAT WE DID, UH, IN, IN MY PAST EXPERIENCE WITH, WITH YOUTH COUNCIL AND THE, LIKE WE DID PROVIDE THEM, ASSUMING THAT THEY PARTICIPATED IN X AMOUNT OF ACTIVITIES, WE, AT THEIR END OF THEIR TIME WE DID PROVIDE THEM WITH A STIPEND TO RECOGNIZE THE CONTRIBUTIONS THAT THEY'VE MADE TO THE ORGANIZATION.
SO THAT'S SOMETHING THAT I THINK WE CAN FIND IN OUR BUDGET TO BE ABLE TO ACCOMMODATE.
BUT YOU KNOW, WE CAN LOOK AT, HAVE SOME, IF THE BOARD IS INCLINED TO SUPPORT AT LEAST STAFF GOING BACK, 'CAUSE MAYBE IT'S A LEGISLATIVE INTERN THAT WE ASSIST AND THAT WE ASSIGN TO EACH OF THE, THE BOARD.
AND, AND IT'S NOT A YEAR ROUND INTERNSHIP, BUT IT'S AN OPPORTUNITY TO AUGMENT, UH, THE EXISTING LEGISLATIVE STAFF, GIVING SOME YOUNG PEOPLE EXPOSURE TO WHAT YOU ALL DO IN YOUR RESPECTIVE ROLES.
BECAUSE WHAT WE WANT TO DO IS WE WANT TO CREATE MORE LEADERS IN OUR COMMUNITY AND CERTAINLY WANT TO SEE YOUNG PEOPLE SEE THEMSELVES IN POLITICAL OFFICE BECAUSE, UM, THERE IS, YOU KNOW, DEFINITELY, UM, YOU CAN SEE THE GAP IN HAVING CONVERSATIONS WITH OUR YOUNG PEOPLE THAT THEY DON'T SEE THEMSELVES IN THESE PARTICULAR ROLES.
AND I THINK IT'S A GREAT OPPORTUNITY TO EXPOSE THEM TO THE OTHER SIDE OF GOVERNANCE.
UM, SO CERTAINLY WE WOULD LIKE TO, IF THE BOARD IS WILLING TO SUPPORT THAT, WE CAN DO SOME RESEARCH AND BRING THAT BACK BEFORE THE BOARD FOR CONSIDERATION.
WHAT'S THE WILL OF THE COMMISSION TO PREFER LOOKING AT DIFFERENT, DIFFERENT ASSISTANCE WITH THE INITIATIVE? TAKING A LOOK AT THAT AND BRING IT BACK TO THE COMMISSION.
[01:10:01]
UTILIZED OUR YOUTH COUNCIL.UM, I SPEAK TO THE PRESIDENT THERE.
I HAVE BOUGHT THEM THEIR UNIFORM, THEIR SHIRTS TO GO TO TALLAHASSEE.
I HAVE BEEN VERY ACTIVE WITH MY YOUTH COUNCIL.
THEY ALL COME AND VOLUNTEER AT THE CITIZENSHIP DRIVE.
I HAVE VOLUNTEER APPRECIATION MONTH AT NOVA LAST YEAR.
I ALSO PROVIDE THEM WITH HOURS FOR GRADUATION.
SO I HAVE BEEN ALWAYS INVOLVED.
YOU GUYS DON'T KNOW, BUT I DO.
SO THE PRESIDENT THERE, THEY, THEY CAN, THEY CAN SPEAK THAT.
I'M ALWAYS INVOLVED WITH THEM WITH WHATEVER THEY DO.
SO THAT'S SOMETHING I'VE BEEN ALWAYS DOING SINCE I'VE BEEN HERE.
THANK YOU SO MUCH DO APPRECIATE THAT, MADAM VICE MAYOR, I'M IN FAVOR.
YOU'RE IN FAVOR? YES, IN FAVOR.
[5.B. Discussion regarding restructuring the City Commission Workshop Agenda (Sponsored by Mayor Edwards Phillips, mayorandcommission@lauderdalelakes.org or 954-535-2730)]
AT FIVE C, FIVE B, SORRY, MR. CITY MANAGER.MADAM VICE MAYOR AND MEMBERS OF THE, UH, THE COMMISSION.
IF I CAN HAVE, UH, MS. HOWARD COME BACK UP HERE,
AND SO AT THIS TIME, IF, UH, MS. HOWARD, YOU'D BE SO INCLINED TO PROVIDE SOME CONTEXT AND, UH, SOME INFORMATION ASSOCIATED WITH THIS ITEM, UH, PURSUANT TO YOUR DISCUSSIONS WITH THE MAYOR.
THROUGH YOU, MADAM VICE MAYOR.
PROTOCOL ESTABLISHED VENICE HOWARD, UM, UNDER THE CURRENT PROCESS THAT WE HAVE NOW, ITEM SCHEDULED FOR CONSIDERATION, UM, DURING A CITY COMMISSION WORKSHOP LIKE TODAY, UM, ARE DISCUSSED AT AN EARLIER WORKSHOP.
CITY COMMISSION MEETING ITEMS ARE DISCUSSED AT AN EARLIER WORKSHOP.
THEY'RE REVISITED DURING THE WORKSHOP, HELD BEFORE THE MEETING, LIKE TODAY, AND DISCUSSED AGAIN TOMORROW AT THE COMMISSION MEETING, RESULTED IN SOME ITEMS BEING CONSIDERED THREE TIMES AT THE MAYOR'S REQUEST.
IT'S PROPOSED THAT THE CITY COMMISSION WORKSHOPS BE RESERVED FOR WORKSHOPS, SPECIFIC MATTERS REQUESTING DISCUSSION OR DIRECTION, AND ITEMS APPEARING AT THE SUBSEQUENT CITY COMMISSION MEETING AGENDA WOULD NO LONGER APPEAR AT THE WORKSHOP LIKE TODAY.
THIS WOULD REALLY REDUCE, UM, TIME DISCUSSION, PROMOTE MORE EFFICIENCY OF THE COMMISSION'S TIME, AND JUST PROVIDE A GREATER OPPORTUNITY TO ADDRESS MATTERS DESIGNATED.
UM, SOMETIMES I KNOW THAT WE RUN SHORT ON TIME, SO THAT WILL GIVE US THE OPPORTUNITY TO ADDRESS MATTERS THAT, UM, ARE DESIGNATED FOR WORKSHOP CONSIDERATION.
AND I, I DO SEE THAT TONIGHT IS SPECIFIC TO WORKSHOP DISCUSSION.
SO SIMILAR TO WHAT WE HAVE BEFORE US TONIGHT HAS, IT'S NOT DUPLICATED ON THE, ON THE CITY COMMISSION MEETING, WHICH IS GOOD.
SOMETHING THAT WE COULD FOCUS ON.
LET ME HEAR YOUR THOUGHTS PLEASE.
IT'S SOMETHING I'VE BEEN SAYING THAT IT'S LIKE, IT BECOME, IT'S REDUNDANCY.
WE DISCUSS IT AT WORKSHOP AND THEN ON CITY COMMISSION MEETINGS, WE GO BACK OVER IT.
MAD VICE MAYOR, COMMISSIONER HARRISON.
UH, I TOO AM IN FAVOR AS WELL, COMMISSIONER CARLY AND MAXWELL WILLIAMS
THANK YOU MADAM VICE MAYOR, THAT WHEN WE, WHEN WE, WHEN I BROUGHT IT UP, NO ONE WAS IN FAVOR, UM, FOR COMMISSIONER HARRISON DAYS.
SO, UM, I, I WOULD LIKE US NOT TO HAVE THE COMMISSIONER'S WORKSHOP, THEN THE COMMISSIONER MEETING BACK MONDAY, THEN TUESDAY.
I LIKE, ISN'T THERE A WAY THAT WE COULD THINK ABOUT MAYBE JUST HAVING, UM, ONE MONTH, 1 1 1 DAY OF THE MONTH DEDICATED TO WORKSHOPS, JUST HAVE OUR REGULAR MEETING EVERY TUESDAY LIKE WE ALWAYS DO, BUT FIGURE OUT HOW WE CAN DO THE WORKSHOP.
LIKE, DO WE HAVE TO DO THE WORKSHOP EVERY SINGLE MONDAY? A AND THEN TUESDAY, THEN TUESDAY AFTER THE MEETING? IS THERE A WAY WE COULD, LIKE, YOU KNOW, I'M ASKING THE CITY MANAGER, ASKING MY COLLEAGUE, IS THERE A WAY WE COULD DO THAT? BECAUSE MY, MY IDEA IS WHY WE KEEP HAVING MONDAY AND THEN MONDAY, THEN I HAVE TO COME ON TUESDAY.
[01:15:01]
AND SINCE MONDAY IT'S NOT MANDATORY.IS THERE ANY WAY WE COULD KIND OF MAKE THE WORKSHOP LIKE A ONCE A MONTH THING AND NOT FOLLOWED BY THE, THE TUESDAY? SO JUST A THOUGHT QUESTION WAS BROUGHT TO YOU.
UM, MADAM VICE MAYOR MEMBERS, THE BOARD, THE, THE CLASSIC CITY MANAGER SAYING THAT THEY TELL US RIGHT, TO ANSWER EVERY QUESTION.
IF IT'S THE PLEASURE OF THE BOARD, WE CAN CERTAINLY, UH, OPERATE AND, AND HANDLE IT ANY WAY THAT THE BOARD WISHES.
BUT I WILL TELL YOU THAT I, IF THE BOARD WANTED TO MODIFY, ITS ITS PROCESS.
YOU DO HAVE THE ABILITY TO SAY, WE'LL DO WORKSHOPS FROM FIVE TO SEVEN OR FIVE 30 TO SEVEN, AND THEN WE GET INTO WHAT IS YOUR REGULAR MEETING ON TUESDAY SO YOU CAN CONSOLIDATE IT FOR THAT PARTICULAR TIME.
AND THE, AND THE REASON THAT I SAY THAT YOUR WORKSHOPS ARE IMPORTANT, THERE'S NOT, AND, AND WHAT WE, WHAT WE CAN DO IS YOUR WORKSHOP SHOULD BE THREE TO FOUR ITEMS. UM, AND WE CAN DRILL DOWN ON THOSE ITEMS THAT ARE MORE POLICY RELATED AND MORE BIG PICTURE ITEMS SUCH AS, YOU KNOW, IF WE WERE TALKING ABOUT IMPACT FEES OR LAND DEVELOPMENT REGULATIONS OR, YOU KNOW, DEVELOPMENT, UM, INITIATIVES THAT WE WANTED TO MOVE FORWARD, REALISTICALLY THAT'S WHAT YOU WOULD LIKE TO SEE ON YOUR AGENDA.
UM, THE ONLY TIME YOU WOULD HAVE AN ITEM THAT WOULD BE ON YOUR WORKSHOP AGENDA HAS TRADITIONALLY IS A LARGE SCALE.
MAYBE IT'S A PLAN UNIT DEVELOPMENT WHERE A DEVELOPER'S GONNA COME IN HERE AND DO 500 UNITS.
SOMETHING THAT YOU NEED TO HAVE MORE CONVERSATIONS AND YOU JUST WON'T HAVE THE TIME TO DEDICATE IT DURING YOUR REGULAR MEETING.
THOSE ARE THE TYPES OF ITEMS THAT I WOULD RECOMMEND BEYOND YOUR WORKSHOP AGENDA.
BUT ONE OF THE THINGS THAT I CAN TELL YOU AND, AND JUST FROM, FROM MY REVIEW, AND I CAN UNDERSTAND AND, AND, AND ALSO APPRECIATE THE INTENT BEHIND THE BOARD IN WHICH IT DOES IT, THE WAY IT DOES IT NOW IS I THINK IT GOT TO THIS POINT BECAUSE MAYBE INFORMATION WAS ADDED ONTO THE AGENDA AND THERE WASN'T A LOT OF TIME AND A LOT OF DISCUSSION, AND THE BOARD WAS TACKLING SUBSTANTIVE ITEMS THAT YOU HAD NO BACKUP OR NO INFORMATION ABOUT.
AND SO THAT'S WHY YOU IMPLEMENTED WHAT IS THE PROCESS THAT YOU GET MULTIPLE BITES OF THE APPLE BEFORE IT COMES, BEFORE YOU, BECAUSE YOU WANT TO BE WELL PREPARED FOR THAT DISCUSSION.
AND CERTAINLY I APPRECIATE THAT THE RESPONSIBILITY AND THE ONUS IS ON ME AND THE STAFF TO MAKE SURE THAT WE GIVE YOU COMPLETE FULL AGENDA ITEMS THAT WALK YOU THROUGH THE ISSUE CHRONOLOGICALLY.
AND WE DON'T ANTICIPATE YOU GETTING THE INFORMATION IN, IN, IN A SHORT FASHION.
WE HAVE TO GIVE YOU, YOU KNOW, DAYS, MULTIPLE DAYS TO BE ABLE TO LOOK AT SOME ITEMS ASSOCIATED WITH IT.
SO IF THE, IF THE BOARD WANTS TO PIVOT, I THINK THAT'S AN OPPORTUNITY.
YOU CAN SAY, WE'LL, WE'LL DO IT AN HOUR AND A HALF, UM, BEFORE OUR REGULAR MEETING.
UM, I WOULDN'T RECOMMEND STARTING AT FIVE BECAUSE IF SOMEBODY GETS OFF AT FIVE O'CLOCK, THEY CAN'T COME TO A WORKSHOP.
AND YOU DON'T WANT TO HAVE MEMBERS OF THE PUBLIC SAY, I NEVER HAD AN OPPORTUNITY TO SIT IN AT THE WORKSHOP.
SO I WOULD SAY IF YOU DID, YOU CAN GO FROM FIVE 30 TO TO SEVEN AND, AND THEN IF THERE IS, YOU KNOW, TIME THAT WE NEED TO CONTINUE AN ITEM, WE CAN CONTINUE AN ITEM.
BUT CERTAINLY WE, WE CAN LOOK AT THAT.
AND THEN YOU CAN LOOK AT, IN SOME SITUATIONS IN MY PAST, YOU KNOW, BOARDS HAVE SAID THAT, YOU KNOW, WHEN THERE'S A, A MONTH THAT THERE'S FIVE TUESDAYS OR FIVE WEDNESDAYS, THAT PARTICULAR DAY IS SOMETHING THAT WE WOULD SET ASIDE FOR A WORKSHOP.
WE WOULD GET INTO WHAT IS A THREE OR FOUR HOUR MEETING ABOUT A CERTAIN PUBLIC POLICY ITEM.
SO WE CAN, WE CAN BRING YOU SOME OPTIONS IF THE BOARD'S INCLINED OR IF THE BOARD WANTS TO TAKE SOME ADDITIONAL TIME TO, TO THINK ABOUT IT.
WE WERE PREPARED TO GIVE YOU SOME, SOME MODIFICATIONS, UH, TO WHAT, WHAT IS THE CURRENT PRACTICE? THANK YOU CO COMMISSIONER CARLENE MAXWELL WILLIAMS. I, I DO RECALL, THANK YOU FOR YOUR COMMENT, BUT I DO RECALL SIMILAR TO WHAT MR. CITY MANAGER, UM, JUST SPOKE ON, YOUR REQUEST WAS FOR US TO COMBINE BOTH THE WORKSHOP AND THE MEETING TOGETHER.
I DO NOT RECALL, UM, US DOING AWAY WITH THE WORKSHOP OR GIVING US DIFFERENT OPTION.
SO I JUST WANTED TO MAKE THAT NOTE.
[01:20:01]
THAT WAS, UH, UH, SOMETHING THAT WE DISCUSS.UM, YEAH, SO THE COMBINATION, I HEAR WHAT YOU'RE SAYING.
CITY MANAGER FIVE TO, I, I MAYBE SAY SIX, SIX O'CLOCK.
WE HAVE AN HOUR TO GO OVER MAYBE THREE IMPORTANT ITEMS AND THEN START OUR COMMISSIONER MEETING AT SEVEN AND THEN MAYBE DO ONE BIG WORKSHOP ONCE A MONTH WHEN, WHEN WE DIVE INTO A WHOLE BUNCH OF WORKSHOP STUFF, MAYBE THAT COULD WORK.
UM, THAT'S, THAT'S NOT A BAD IDEA.
UM, VICE MAYOR, IT WAS ABOUT COMBINING.
MAYBE A WORKSHOP FOR AN HOUR WILL BE FINE FOR ME, BUT I DON'T MIND HAVING IT ON A MONDAY.
AND THEN I COME BACK ON A TUESDAY FOR THE COMMISSION MEETINGS.
MY PROBLEM WITH WORKSHOP IS THAT WE BRING THE STAFF TO MAKE THEIR PRESENTATION ON A MONDAY AT THE WORKSHOP, AND THEN ON A TUESDAY WE GO RIGHT BACK OVER IT AGAIN.
DID YOU UNDERSTAND ON MONDAY AND THEN ON TUESDAY YOU HAVE FORGOTTEN? NO.
SO MAYBE WHAT THE CITY MANAGER IS SUGGESTING, JUST A SUGGESTION THAT MAYBE ONE DAY WE HAVE A BIG WORKSHOP AND FOR AN HOUR, MAYBE SIX OR SIX O'CLOCK, THAT WILL BE OKAY BY ME.
I DON'T MIND COMING BOTH DAYS.
BUT WHAT I HATE IS THE REDUNDANCY.
IT'S LIKE A RECURRING DECIMAL.
WE GO OVER IT ON A MONDAY AND THEN ON TUESDAY THEY HAVE TO MAKE THE PRESENTATION AGAIN.
DOESN'T MAKE MUCH SENSE TO ME.
SO AT LEAST WE WOULD'VE CUT THAT OUT.
COMMISSIONER HARRISON? UM, I, I DON'T HAVE NO COMMENT.
I THINK WE'RE DISCUSSING THREE OR FOUR DIFFERENT WAYS TO GO ABOUT IT.
AND I'M INTERESTED IN SEEING STAFF COMING BACK WITH MM-HMM
MADAM VICE MAYOR THROUGH YOU, MR. ATTORNEY? UH, YES.
UH, MADAM VICE MAYOR AND TO THE COMMISSION.
UH, I WANT TO JUST HIGHLIGHT A COUPLE OF POINTS.
ONE IS TO SUPPORT, I BELIEVE, WHAT THE, UH, UH, MANAGER HAS SUGGESTED UNDER, UM, SECTION 3.16 OF THE CHARTER RELATING TO PROCEDURES IN MEETINGS, A WORKSHOP.
IN ADDITION TO REGULAR AND SPECIAL MEETINGS, THE MAYOR MAY CALL, OR AT THE REQUEST OF A MAJORITY OF THE COMMISSION SHALL CALL WORKSHOP MEETINGS FOR INFORMATION ON AND DISCUSSION OF MUNICIPAL AND RELATED MATTERS.
AND SO I'M CITING THAT TO SAY THE COMMISSION HAS ABSOLUTE DISCRETION UNDER THE CHARTER TO DETERMINE THE EXTENT TO WHICH YOU WANT TO MEET FOR A WORKSHOP DISCUSSION.
I ALSO WANT TO TAKE YOU TO SECTION, UH, TWO, UH, DASH 54 OF THE CODE RELATING TO THE ORDER OF BUSINESS, UM, AS IT PERTAINS TO WORKSHOP.
AND UNDER, UH, RULE 10, PERIN FIVE.
ALSO, UH, I WANT TO DIRECT YOU TO, UH, UH, SIX AS WELL.
BUT UNDER PERIN FIVE, THE AGENDA AND ORDER OF BUSINESS FOR EACH WORKSHOP COMMITTEE MEETING SHALL BE AS FOLLOWS.
SO I AM SUGGESTING IF YOU WANT TO DO ANYTHING, WE MAY HAVE TO CONSIDER A AMENDMENT TO THE ORDINANCE, WHICH IS ABSOLUTELY POSSIBLE.
UH, BUT AGAIN, JUST WANNA BRING IT TO YOUR ATTENTION.
UH, THE, UM, CALL TO ORDER IS ITEM A, A ROLL CALLS ITEM B, A DISCUSSION OF ITEMS ON THE REGULAR COMMISSION MEETING.
SO THAT IS A REQUIREMENT AS IT STANDS NOW, CAN BE CHANGED PROVIDED WE BRING A AMENDMENT TO THE ORDINANCE TO, UH, UH, TO, TO THE CODE SECTION PROVIDING FOR THAT.
SO AGAIN, THOSE TWO POINTS ARE TO SUGGEST THAT YOU ABSOLUTELY CAN, UM, UH, REVISE THE WORKSHOP AROUND THE COMMISSION'S DISCRETION.
UH, BUT IF YOU ARE PART OF THAT DISCUSSION, YOU'RE SUGGESTING THAT YOU DO NOT WANT TO HAVE THE REGULAR COMMISSION MEETING AGENDA
[01:25:01]
ON YOUR WORKSHOP AGENDA.THAT WOULD, UH, AGAIN, TRIGGER A NEED TO, UH, AMEND THE CODE AS AS IT'S CURRENTLY WRITTEN.
THANK YOU FOR THAT, MR. ATTORNEY.
SO ALL NOTED FOR THE DIFFERENT RECOMMENDATION AND, UM, IT'S THE CITY MANAGER WILL COME.
I'M SORRY, JUST A QUICK NOTE THROUGH YOU, MADAM VICE MAYOR.
I JUST, I, I NEGLECTED TO LET YOU KNOW MY APOLOGY THAT THE MAYOR ALSO, UM, PROPOSED MOVING THE CITY COMMISSION WORKSHOP FROM MONDAY TO TUESDAY.
THAT WAS A PART OF HER RECOMMENDATION.
SO WE HAVE BOTH WORKSHOP AND COMMISSION MEETING ON THE SAME DAY.
WE HAVE PROPOSED FOR ONE DAY OUT OF THE MONTH FOR A FULL WORKSHOP, UM, DEALING WITH GOVERNANCE AND DIFFERENT, UM, THINGS CONCERNING LEGISLATIVELY.
SO ACT THE CITY MANAGER WILL COME BACK WITH US MM-HMM
ACCORDING TO THE BOARD'S, UM, DIRECTIVES.
[5.C. Discussion regarding the selection of an Audit Committee (Sharon Haynes, Director of Financial Services – sharonha@lauderdalelakes.org or 954-535-2818)]
C, MR. CITY MANAGER, MADAM CHAIR, AND MEMBERS OF THE BOARD.AT THIS TIME, I WILL ASK FOR OUR FINANCE DIRECTOR TO COME IN AND MAKE THIS PARTICULAR PRESENTATION.
MS. HAYNES, YOU'RE RECOGNIZED.
GOOD EVENING, MADAM VICE MAYOR, FELLOW COMMISSIONER, CITY ATTORNEY, CITY MANAGER, CITY CLERK, COLLEAGUES, RESIDENTS.
MY NAME IS SHARON HAYNES, FINANCIAL SERVICE DIRECTOR, MADAM VICE MAYOR.
THE CONTRACT OF THE FIRM THAT PERFORMED THE ANNUAL FINANCIAL AUDIT OF THE CITY ENDED WITH THE SUBMISSION OF THE FISCAL 2025 AUDIT REPORT TO PREVENT ANY DELAYS IN THE ANNUAL FINANCIAL AUDIT REQUIRED BY THE STATE STAFF IS ASKING THE COMMISSION TO APPOINT AN AUDIT SELECTION COMMITTEE IN ACCORDANCE WITH FLORIDA STATE STATUTE SECTION 2 1 8 DASH 3 9 1.
THE STATUTE REQUIRES THE GOVERNING BODY OF A MUNICIPALITY TO ESTABLISH AN AUDIT SELECTION COMMITTEE FOR SELECTION OF A CERTIFIED PUBLIC ACCOUNTING FIRM.
JULIE LICENSED UNDER CHAPTER 4 73 AND QUALIFIED TO CONDUCT GOVERNMENT AUDITS IN ACCORDANCE WITH GENERALLY ACCEPTED AUDITING STANDARDS.
BUT THE STATE STATUTE, THE COMMITTEE IS TO COMPRISE OF AT LEAST THREE MEMBERS, WHICH MUST INCLUDE A MEMBER OF THE GOVERNING BODY.
IN THIS CASE, THE CITY COMMISSION MEMBERS OF STAFF ARE NOT ALLOWED TO BE MEMBERS OF THE COMMITTEE, BUT MAY SERVE IN AN ADVISORY ROLE.
THE PUBLIC MAY NOT BE EXCLUDED FROM THE PROCEEDINGS UNDER THIS RULE.
STAFF IS THEREBY IS HEREBY ASKING CITY COMMISSION TO, UM, NOMINATE AN AUDIT COMMITTEE TODAY, A MEMBER OF THE CITY COMMISSION TO BE ON THAT COMMITTEE.
UM, AND THIS COMMITTEE WOULD, UM, REVIEW AND APPROVE THE EVALUATION CRITERIA FOR SELECTION OF A NEW AUDITOR AND REVIEW THE EVALUATION RESPONSE TO THE RFP AND THE SELECTION OF AN AUDITOR FOR POSSIBLY THE NEXT THREE YEARS.
I'M AVAILABLE FOR ANY QUESTIONS YOU MAY HAVE.
COLLEAGUES I DON'T HAVE, UH, DO YOU MAD ADVICE, MA'AM.
I, I DON'T HAVE ANY QUESTIONS AT FOR THIS TIME.
I'M GLAD THIS IS A WORKSHOP ITEM 'CAUSE THIS WILL EVENTUALLY COME UP ON THE, UH, MEETING AGENDA.
BUT, UH, I, I'M GENERALLY IN FAVOR OF THIS AND, UH, WISH WE WOULD'VE DID SOMETHING LIKE THIS SOONER.
MISS I, UH, MS. HAYES, I THOUGHT I HEARD YOU SAID WE HAVE TO SELECT SOMEONE TODAY.
UM, THAT'S WHAT YOU SAID, SOMEONE FROM HAYES.
THE CITY COMMISSION NEEDS TO BE SELECTED YES.
THE COMMITTEE MUST HAVE AT LEAST THREE MEMBERS, BUT THERE CAN BE MORE.
AND SO WE'RE HOPEFUL THAT ONCE, UM, A SELECTION IS MADE FROM THE CITY COMMISSION, UM, THEN MY RECOMMENDATION IS TO POSSIBLY, UM, ASK MEMBERS OF THE BUDGET COMMITTEE SINCE THEY'RE ALREADY FAMILIAR WITH THE CITY'S FINANCES.
UM, JUST TO HELP IN EXPEDITING THE PROCESS, BECAUSE WE STILL NEED TO GET THE AUDIT DONE NEXT YEAR BY THE STATE STATUTE OF JUNE 30TH.
BUT, WELL, THERE ARE TWO BOARD MEMBERS THAT ARE ABSENT.
THE MAYOR AND COMMISSIONER CARL MAXWELL WILLIAMS. SO THAT COULD MAYBE POSE A PROBLEM,
[01:30:02]
BUT I LIKE WHAT YOU SAID, SOMEONE FROM THE BUDGET COMMITTEE, MAYBE I WOULD RECOMMEND DR.I THINK SHE'S THE CHAIRPERSON RIGHT NOW.
I DON'T KNOW IF ANYONE, I REALLY DON'T HAVE ANY ONE IN MIND.
UM, MR. ATTORNEY, DID YOU YES.
WANTED TO ADD TO THIS? UM, MADAM VICE MAYOR AND, AND COMMISSIONERS, UH, JUST WANNA MAKE SURE, AND AGAIN, THE DIRECTOR MAY HAVE SAID IT.
UH, THE MEMBER OF THE GOVERNING BODY THAT SERVES ON THE COMMITTEE WILL SERVE IN THE CAPACITY AS THE CHAIR OF THE COMMITTEE.
SO I'M NOT SURE IF SHE SAID THAT, BUT I DID.
SO, SO WE ABSOLUTELY WANNA MAKE SURE THAT THAT'S CLEAR.
I ALSO RECOMMEND THAT THE EXTENT, FIRST OF ALL, THIS IS A WORKSHOP.
SO THE COMMITTEE, THE COMMISSION CANNOT TAKE ACTION ON ANY PARTICULAR MATTER THIS EVENING.
SO I WOULD RECOMMEND THAT THIS BE DONE THROUGH A RESOLUTION BY THE COMMISSION, MAKING THE APPOINTMENT OF ONE OF ITS MEMBERS TO SERVE ON THAT, UH, RESOLUTION.
AND THAT IS THE, UH, PROTOCOL THAT'S BEEN FOLLOWED IN PREVIOUS YEARS AS WELL.
I, I KNOW THAT WE HAVE DONE THAT IN THE PAST, AND I THINK THAT'S MOST IMPOR APPROPRIATE TO HAVE THAT ALIGNED WITH THIS SELECTING FROM THE, UH, BOARD MEMBERS BEING TOO IS NOT HERE TONIGHT AS WELL.
SO WE ARE IN FAVOR OF THIS COMMITTEE BEING SET UP IN ORDER TO LOOK FOR AND REVIEW FOR A NEW CPA FIRM TO AUDIT OUR, THE CITY BOOKS.
REQUIRED BY LAW MAXWELL WILLIAMS, COMMISSIONER, COMMISSIONER MAXWELL WILLIAMS. THANK YOU.
LET, LET'S JUST SAY HALLELUJAH.
PRAISE THE LORD ON THAT BECAUSE I'VE BEEN ASKING FOR THAT FOR SO LONG, SO THANK YOU.
AND ACCORDING TO WHAT THE CITY ATTORNEY SAID, WE NEED TO HAVE A RESOLUTION MADE IN ORDER TO CHOOSE WHAT BOARD FROM OUR COLLEAGUES TO SELECT ONE FROM THE BOARD MEMBERS MATTER, VICE MAYOR.
UH, I'M RECOMMENDING THAT IT BE DONE THROUGH A RESOLUTION.
UH, AND CERTAINLY AGAIN, THE OTHER POINT IS THAT THE, THE COMMISSION COULD NOT DECIDE TONIGHT.
TONIGHT, IF I MAY SEEK SOME CLARIFICATION.
THE RESOLUTION WOULD BE FOR THE GOVERNING BODY TO APPOINT A CHAIRPERSON.
OR A MEMBER TO SERVE ON THE COMMITTEE.
AND OBVIOUSLY, AGAIN, BY STATUTE, THAT MEMBER SERVING WOULD BE THE CHAIR.
IS EVERYONE IN AGREEMENT WITH THAT? I'M IN AGREEMENT.
COMMISSIONER CARLENE, MAXWELL WILLIAMS. YES, MA'AM.
[5.D. Discussion regarding amending Resolution 2024-068 to Limousines of South Florida Inc. for portal-to-portal transportation services to senior citizens in an amount not to exceed Forty-Five Thousand and No/100 Dollars (Aazam Piprawala, Procurement Administrator – aazamp@lauderdalelakes.org or 954-535-2722)]
ITEM FIVE, UH, D CITY MANAGER EVANS, MADAM CHAIR, AND MEMBERS OF THE BOARD.THIS ITEM IS A DISCUSSION ON RESOLUTION 24 DASH 0 6 8 LIMOUSINE SERVICES FOR SOUTH FLORIDA.
AND AT THIS TIME, I WOULD ASK FOR OUR PROCUREMENT MANAGER, PROCUREMENT ADMINISTRATOR TO, UH, PRESENT ON THIS PARTICULAR ITEM.
MADAM VICE MAYOR, MEMBERS OF THE COMMISSION, CITY ATTORNEY, CITY MANAGER AND CITY CLERK.
MEMBERS OF THE AUDIENCE AS AWA PROCUREMENT MANAGER FOR THE CITY OF FLORIDA DE LAKES, UH, VICE MAYOR, MEMBERS OF THE COMMISSION.
THIS IS AN ITEM WHERE THE CITY HAS, UM, A CONTRACT WITH LIMINA SOUTH FLORIDA TO PROVIDE SENIOR TRANSPORTATION SERVICES.
IT'S A SOLICITATION THAT WAS DONE BACK IN 2024.
UM, THE TERM OF THE CONTRACT, A COUPLE THINGS.
THE TERM OF THE CONTRACT, UM, WAS ONE YEAR WITH FOUR ONE YEAR OPTION TO RENEW, UH, RENEWABLE EACH YEAR.
UH, IN CONVERSATIONS WITH THE, UH, COUNTY, UH, ON FUNDING SOURCES THAT COME TO THIS PROJECT, UM, THE COUNTY HAS INDICATED THAT THEY WILL, THEY HAVE RECOMMENDED HIGHLY THAT FOR EACH RENEWAL TERM THE COMMISSION BE GIVEN AN OPPORTUNITY TO APPROVE THE RENEWAL TERM.
THAT'S ONE, TWO, UM, THE FUNDING FROM
[01:35:01]
THE COM FROM THE COUNTY COMES VIA THE CDBG PROGRAM.UH, ANNUALLY, THE COUNTY GIVES $45,000, UM, TO THE CITY TO RUN THIS PROGRAM.
UH, IT'S NOT MENTIONED IN THE RESOLUTION.
HOWEVER, THE COST HAS EXCEEDED THAT AND THE CITY HAS BEEN PAYING THAT EX EXTRA AMOUNT, UH, OVER THE PAST COUPLE OF YEARS, UM, FOR SOMEWHAT INTERPRETATION THAT TO CONTINUE THE SERVICES.
SO MY REQUEST IS ALSO COMING FORWARD TO REQUEST AN AMENDMENT TO THE RESOLUTION FOR THAT, UM, FOR 45,000 TO INCREASE THAT AMOUNT BASED ON HIS HISTORICAL, UH, DATA.
UM, I'M AVAILABLE FOR ANY OTHER QUESTIONS ON THIS ITEM? COLLEAGUES? NO QUESTIONS.
I THINK THIS IS MR NO QUESTION.
BUT YOU'RE GOING TO SPEAK? YES, I'M GOING TO SPEAK.
I THINK THIS IS FROM, IT'S A SENIOR PROGRAM.
THIS IS, UH, THROUGH YOUR HONOR, VICE MAYOR.
THIS IS THE SENIOR TRANSPORTATION PROGRAM.
OKAY, WELL, NO, NO OTHER QUESTION.
COMMISSIONER CARLENE, MAXWELL WILLIAMS. NOTHING MAD ADVICE ME.
THE INCREASE, YOU WANT TO INCREASE IT FROM 45,000 TO UP, NO, UP TO 87,000 WHERE THE CITY WILL NOW BE FUNDING $42,000 OF THAT AND 42,000.
AND WE ARE PREPARED TO DO THAT.
I, I, IF I MAY BRING IN THE, UM, DIRECTOR OF, UM, PARKS AND HUMAN SERVICES? YES, MS. LOCKETT.
MADAM VICE MAYOR, COMMISSIONERS, CITY MANAGERS, UH, CITY CLERK, UH, PROTOCOL ESTABLISH, UM, MADAM MAYOR, MADAM VICE MAYOR AND COMMISSION.
UM, IN THE PAST, THE FUNDING HAS COME OUT OF, UH, OUR COMMUNITY SHUTTLE, UM, FUNDING LINE.
SO THERE IS APPROPRIATE FUNDING TO CONTINUE THE SERVICES FOR THE SENIOR TRANSPORTATION WITH THE ADDITIONAL THANK YOU.
COMMISSIONER CARLY MAXWELL WILLIAMS, DO YOU HAVE ANYTHING TO ADD? UH, NO.
MADAM VICE MAYOR, THANK YOU SO MUCH.
AND WE ARE IN A AGREEMENT WITH THE INCREASE.
SORRY, WE'RE, WE'RE, WE'RE IN CONSENSUS.
OKAY, LET'S, WHICH IS NOT THE SAME THING.
OKAY, LET'S TAKE THE CONSENSUS HERE.
COMMISSIONER HARRISON? YES, MA'AM.
UH, I WANTED TO MAKE THE POINT THAT CONSENSUS IS NOT THE SAME THING AS CONSENT.
OH, AND CERTAINLY NOT AGREEMENT.
YOUR CONSENSUS TO YOUR CONSENT.
COMMISSIONER CARLENE MAXWELL WILLIAMS, COMMISSIONER CARLENE, MAXWELL WILLIAMS. UH, NOTHING MADAM, UM, VICE MAYOR.
AND IF I, YOU CALL AND I DELAY THAT BUTTON THING TAKES A WHILE FOR THE OKAY THING TO HAPPEN.
THANK YOU FOR THE CLARIFICATION.
DO YOU CONSENT TO THE CONSENSUS? DO WE HAVE THE CONSENSUS? YES.
DO WE HAVE YOUR CONSENSUS? GOOD? YES.
[5.E. Discussion regarding establishing the “We Care” standard, which sets one expectation for how City employees treat residents, businesses, visitors, and each other: respect, responsiveness, ownership, accuracy, professionalism, accessibility, accountability, and consistency. It confirms that public service hours are 8:00 a.m. to 5:00 p.m., even where individual schedules differ, and extends that same standard of courtesy to the Mayor, Vice Mayor, and City Commission (Jonathan Evans, City Manager – citymanager@lauderdalelakes.org or 954-535-2740) ]
WE'RE MOVING ON TO E MADAM VICE MAYOR AND MEMBERS OF THE BOARD.THIS ITEM BEFORE YOU THIS EVENING IS AN ITEM THAT CAME FROM THE OFFICE OF THE CITY MANAGER TO TALK ABOUT ESTABLISHING THE WE CARE STANDARDS.
UH, PURSUANT TO AN EMAIL THAT I PROVIDED TO THE, UH, CITY COMMISSION, UH, CONCERNING THE WE CARE STANDARDS IS THAT I WANTED TO, UM, OKAY, THEY'RE, I THINK THEY'RE PUTTING IT ON MY POWERPOINT, BUT I WASN'T GONNA GO THROUGH IT.
BUT I WILL SHARE WITH THE, UH, THE BOARD.
SO I DID PROVIDE INFORMATION TO THE BOARD CONCERNING THE WE CARE STANDARD.
AND, UH, THIS STANDARD IS IN ESSENCE TO ELEVATE THE, THE LEVEL OF, UM, EXECUTION FROM, FROM CITY STAFF AS WELL AS OUR VENDORS, OUR CONTRACTORS, AND THE LIKE, BUT ALSO MORE SPECIFICALLY TO HAVE A, A DEFINED PLAYBOOK.
UM, ONE OF THE THINGS THAT I CAN TELL YOU IN MY EXPERIENCE, UH, AS A MANAGER, UM, I LOOK AT A LOT OF THE SUPPORTING AND FOUNDING DOCUMENTS AND PERSONNEL MANUALS AND ALL THOSE DIFFERENT THINGS AND, UM, TRY TO UNDERSTAND WHAT IS THE ORGANIZATIONAL CULTURE.
AND ONE OF THE THINGS THAT, UM, RANG TRUE THROUGH AND THROUGH FROM THE DOCUMENTS THAT I'VE RECEIVED IN THE CONVERSATIONS I'VE HAD WITH THE BOARD MEMBERS IS THAT
[01:40:01]
YOU ALL WANT TO SEE THE CULTURE OF THIS ORGANIZATION EMULATE.WHAT IS THE WE CARE STANDARD THAT EVERY TIME SOMEONE INTERACTS WITH A MEMBER OF OUR TEAM OR THE ORGANIZATION, THEY UNDERSTAND THAT WE GENUINELY CARE ABOUT WHAT THE SITUATION IS, WHAT THE CIRCUMSTANCE IS, WHAT THE PROBLEM IS.
BUT MORE SPECIFICALLY, WE'RE EQUIPPED TO RESOLVE WHAT THE ISSUES ARE.
UM, THAT IS IMPORTANT FOR US ON, ON THE STAFF SIDE IS, IS TO LOOK TO EXECUTE ON WHAT THE COLLECTIVE EXPECTATIONS ARE.
SO, UM, I WORKED WITH, WITH THE TEAM AND, AND WE DEVELOPED WHAT WE, WE CALL IS WHAT IS THE WE CARE STANDARD AND THE WE CARE STANDARDS SEX, WHAT THE EXPECTATIONS ARE FOR OPERATIONAL, UH, EXCELLENCE IN THE ORGANIZATION.
AND SO RIGHT NOW THERE IS NOT ANY REAL INTERNAL STANDARDS.
UH, SO I DID PROVIDE FOR A DIRECTIVE TO ADMINISTRATIVE STAFF AND THE EXECUTIVE MANAGEMENT TEAM TO ESTABLISH WHAT IS THE WE CARE STANDARDS.
AND WHAT WE WANT TO DO IS WE WANT TO BRING AN ITEM BEFORE THIS BOARD IN THE FORM OF A RESOLUTION THAT CODIFIES THE WE CARE STANDARD.
AND THE BOARD TAKES AN OFFICIAL POSITION ON THAT.
THE REASON BEING IS WE WANNA MAKE SURE THAT IT'S INCORPORATED IN OUR PERSONNEL RULES AND REGULATIONS.
WE WANT TO MAKE SURE THAT ANY PUBLIC PLACE WHERE PEOPLE GATHER THAT ARE CONDUCTING BUSINESS WITH THE CITY CONFERENCE ROOMS, RECREATIONAL FACILITIES, THAT THERE IS A DAILY REMINDER OF WHAT THE EXPECTATION IT IS WHEN YOU INTERACT WITH A CITY EMPLOYEE.
THE OTHER SIDE OF IT, ALL OF IT, IT ALSO ESTABLISHES WHAT ARE OUR HOURS OF OPERATION.
UM, SOME, IN SOME CASES WE HAVE OPERATIONS THAT GO INTO THE WEEKEND AND THE NIGHT AND THE LIKE, BUT WE WANTED TO MAKE SURE WHETHER YOU COME TO CITY HALL AT EIGHT O'CLOCK OR YOU SEE A PARKS AND RECREATION EMPLOYEE AT EIGHT O'CLOCK IN THE EVENING, YOU CAN UNDERSTAND THAT THEIR JOB IS TO EXECUTE AND TO RESOLVE THE PROBLEM, WHATEVER THE PROBLEM IS.
THE OTHER SIDE OF IT IS WE DON'T WANT TO SEE A SITUATION WHERE RESIDENTS CALL CITY HALL AND THEY MAY CALL PUBLIC WORKS, BUT IT'S A PARKS AND RECREATION ISSUE, OR CALL PARKS AND REC AND THINK THAT IT'S A PUBLIC WORKS ISSUE, THAT THE INDIVIDUAL STAFF MEMBERS PASS IT ON TO SOMEBODY ELSE.
THERE'S NO PROBLEM WITH PASSING IT ON TO SOMEBODY ELSE, BUT THERE SHOULD BE A SITUATION WHERE THEY TRY TO RESOLVE THE ISSUE TO THE BEST OF THEIR ABILITY.
AND IF THEY CAN'T, THEN THEY PASS IT OFF TO SOMEBODY ELSE THAT SAYS, OKAY, I HAVE THIS PARTICULAR PERSON AND I'M GONNA GO AHEAD AND RESOLVE IT, AND I NOW AM YOUR NEW POINT OF CONTACT UNTIL WE RESOLVE THE ISSUE.
AND SO WE REALLY WANT TO ESTABLISH HOW THE RELATIONSHIP IS WITH OUR, WITH OUR RESIDENTS.
THE OTHER SIDE OF IT IS, I WANT IT TO BE ABUNDANTLY CLEAR TO STAFF IN THE WE CARE STANDARDS THAT THE BOARD AS THE POLICYMAKING BOARD AND AS THE HEAD OF GOVERNMENT, THAT YOU ALL ARE RESPECTED AND THAT YOU ALL ARE LOOKED AT IN YOUR RESPECTIVE ROLES AS THE HEAD OF THE ORGANIZATION.
ME AS THE CITY MANAGER AND THE CITY ATTORNEY, WE ARE THE EMPLOYEES OF THE BOARD.
AND OUR JOB IS TO EXECUTE ON THE COLLECTIVE WILL AND THE POSITION OF THE BOARD.
BUT YOU ARE ENTRUSTED WITH THE RESPONSIBILITY BY YOUR VOTERS TO MOVE THE ORGANIZATION IN THE WAY THAT YOU ALL BELIEVE COLLECTIVELY IS IN THE BEST INTEREST OF THE RESIDENTS OF LAUDERDALE LAKES.
AND THE ATTORNEY AND I ARE YOUR VESSELS TO HELP EFFECTIVELY DO THAT.
AND SO IN THE STANDARD, IT COMMUNICATES EXPLICITLY THAT IF THERE'S A SITUATION OR A CIRCUMSTANCE THAT COMES TO A STAFF PERSON, WHETHER IT'S A POTHOLE, THEY UNDERSTAND THAT YES, STAFF DOESN'T TAKE DIRECTION FROM THE BOARD, BUT STAFF'S RESPONSIBILITY IS TO LOOK TO RESOLVE THE ISSUE.
YES, COMMISSIONER, WE'RE ON IT.
I'M GONNA CALL THE CITY MANAGER AND JUST LET 'EM KNOW WE HAD A CONVERSATION, BUT WE'RE GONNA GET THIS DONE.
AND ALSO WHAT WE'RE GONNA DO ON THAT IS WE'RE GONNA FOLLOW UP WITH YOUR LEGISLATIVE AID COMMISSIONER, YOU CALLED ON MONDAY ABOUT THE POTHOLE.
WE HAD CREWS OUT THERE ON TUESDAY.
THE RESIDENT THAT YOU HAD A CALL FROM, WE'VE CALLED THE RESIDENT AND THEY'RE SATISFIED.
WHAT WE WANT TO DO IS COMPLETE WHAT IS THE FULL CIRCLE AND REALLY EMPHASIZE THE IMPORTANCE OF CUSTOMER SERVICE.
ONE OF THE THINGS THAT GOVERNMENTS TRADITIONALLY DON'T DO THE BEST AT IS CUSTOMER SERVICE.
AND WE REALLY WANT TO CREATE A MODEL THAT LOOKS AT OUR RESIDENTS, NOT AS TAXPAYERS, BUT AS STAKEHOLDERS, THAT THEY'RE INVESTING IN A MUNICIPAL CORPORATION.
THAT'S WHAT WE ARE, THAT THEY'RE MAKING INVESTMENTS IN A MUNICIPAL CORPORATION.
AND THEIR DIVIDENDS OR THEIR RETURN ON THEIR INVESTMENT
[01:45:01]
IS BECAUSE WE'RE GONNA HAVE EXCEPTIONAL STAFF DOING EXCEPTIONAL THINGS AND WE'RE GONNA ADDRESS THE ISSUES THAT ARE IN THE COMMUNITY.AND BY US DOING OUR JOBS, THE PROPERTY VALUE AND THE ASSETS THAT THEY OWN WILL APPRECIATE NO DIFFERENT THAN IF YOU HELD STOCKS FOR COCA-COLA OR APPLE.
AND SO WE REALLY WANT TO UN, WE REALLY WANT TO UNDO WHAT IS THE TRADITIONAL MINDSET OF GOVERNMENT.
WE REALLY WANNA LOOK AT IT MORE OF A CUSTOMER CENTRIC MODEL.
AND SO ONE OF THE THINGS THAT YOU'LL HEAR IS THE EIGHT STANDARDS IN THE WE CARE, UH, STANDARD.
IT'S RESPECT, RESPONSIVENESS, OWNERSHIP, ACCURACY.
AND, AND LET ME SIT ON ACCURACY FOR A MOMENT, IS IF WE DON'T HAVE THE ANSWER OR WE DON'T HAVE THE INFORMATION, WE'LL SAY WE DON'T HAVE THE ANSWER AND WE DON'T HAVE THE INFORMATION, WE WON'T MAKE UP SOMETHING ON THE FLY OR WE WON'T GIVE HALF INFORMATION OR WE WON'T GIVE MISINFORMATION.
IT'S OKAY TO SAY YOU DON'T HAVE THE INFORMATION AND YOU NEED TO DO ADDITIONAL RESEARCH, OR YOU HAVE TO THE BE BUT GIVING AN ACCURATE INFORMATION CANNOT BE WHAT IS THE STANDARD JUST TO BE DISMISSIVE AND GET SOMEBODY OFF THE PHONE.
AND SO WE'RE GONNA MAKE SURE THAT WE'RE ACCURATE IN OUR COMMUNICATIONS PROFESSIONALISM, THAT WE'RE GONNA OPERATE IN A STANDARD WHERE WE ARE GOING TO BE THE STANDARD WHEN PEOPLE SEE A LAUDERDALE LAKES EMPLOYEE, THAT THEY UNDERSTAND THAT THEY'RE GONNA BE INTERACTING WITH A WELL-TRAINED PROFESSIONAL, AND THAT WE ARE GOING TO MEET THE MOMENT, WHATEVER THE SITUATION IS, UM, ACCESSIBILITIES.
UM, ONE OF THE THINGS THAT, I MAKE IT A POINT IF IT'S EASIER FOR A MEMBER OF THE PUBLIC TO GET AHOLD OF ME AS A CITY MANAGER AND NOT GET AHOLD OF A DEPARTMENT DIRECTOR.
WE HAVE TO MAKE SURE THAT OUR STAFF IS ACCESSIBLE AND THAT WE ARE GENUINELY INTERESTED AND WE CARE ABOUT WHAT THAT ISSUE IS.
SO WE'RE GONNA MAKE SURE THAT WE'RE ACCESSIBLE, ACCOUNTABLE, WE'RE GONNA DRIVE ACCOUNTABILITY.
IF WE SAY WE'RE GONNA DO SOMETHING, WE'RE GONNA DO IT.
IF WE DON'T DO IT, WE'RE GONNA BE HOLDING FOLKS ACCOUNTABLE.
WE'RE NOT GOING TO CONTINUE DOWN THE SAME ROLE WHERE WE DON'T EXECUTE AND, AND THERE'S NO CONSEQUENCES FOR OUR INABILITY TO EXECUTE.
UH, I LIVE BY SAYING, PLANNING WITHOUT IMPLEMENTATION IS HALLUCINATION.
OUR ABILITY TO EXECUTE AND HOLD PEOPLE ACCOUNTABLE IS TIED TO THAT.
AND SO THE BOARD SAYS, MR. MANAGER, YOU'RE RESPONSIBLE FOR THE DAY-TO-DAY OPERATIONS OF THE CITY.
YOU NEED TO HANDLE THESE PARTICULAR ISSUES.
MY JOB IS TO WORK WITH THE STAFF AND WORK THROUGH THE STAFF TO MAKE SURE WE ACCOMPLISH WHAT THE BOARD WANTS TO ACCOMPLISH AND HOLD THE STAFFERS ACCOUNTABLE TO DOING WHAT THEY'RE COMPENSATED TO DO.
WE WANT TO BE, UH, CONSISTENT IN IN WHAT WE DO.
MY DAD ALWAYS USED TO TELL ME, JONATHAN, CONSISTENCY IS THE BASIS OF THE LEGITIMACY.
WE NEED TO BE CONSISTENT IN OUR APPROACH.
WE NEED TO MAKE SURE THAT WE, WE TREAT PEOPLE FAIRLY AND EQUITABLY, THAT WE'RE CONSISTENT IN OUR ABILITY TO PROVIDE THE SERVICE, AND THAT WE WE MOVE FORWARD TOGETHER COLLECTIVELY, UH, AS A TEAM.
IF, IF YOU'RE HAVING A CONVERSATION WITH, YOU KNOW, THE ASSISTANT CITY MANAGER OR YOU'RE HAVING A CONVERSATION WITH ME, YOU SHOULD BE ABLE TO HAVE THE SAME CONVERSATION.
YOU SHOULD GET A CONSISTENT RESPONSE OR CONSISTENT REACTION FROM ADMINISTRATION.
THE SAME GOES FOR, UH, WHAT IS THE DEPARTMENT DIRECTORS.
AND THE OTHER SIDE OF IT IS THAT, THAT WE HAVE ONE STANDARD.
WE ALL HAVE THE SAME PLAYBOOK.
WE UNDERSTAND WHAT THE EXPECTATIONS ARE.
WE'RE GONNA MEASURE OUR EMPLOYEES AGAINST THESE EIGHT STANDARDS AND MAKE SURE THAT WE TAKE CARE OF OUR EMPLOYEES.
WE PROVIDE THEM A SAFE, PRODUCTIVE, HEALTHY WORK ENVIRONMENT WHERE THEY FEEL THAT THEY'RE GENUINELY CARED ABOUT AND THAT THEY'RE PROVIDED THE RESOURCE AND THEY'RE COMPENSATED ACCORDINGLY.
AND IN RETURN, WE'RE ASKING THEM TO PROVIDE EXCEPTIONAL SERVICES TO OUR RESIDENTS AND TO BE THE STANDARD THAT WE EXPECT TO SEE, UM, EVERYWHERE ELSE WE GO.
ONE OF THE THINGS THAT I, I STUDY A LOT ABOUT, ABOUT CUSTOMER SERVICE AND, AND YOU KNOW, YOU HAVE THE PUBLIX MODEL AND YOU'VE GOT THE CHICK-FIL-A MODEL AND YOU'VE GOT THE NORDSTROM MODEL.
AND YOU KNOW, ONE OF THE THINGS THAT, YOU KNOW, YOU WENT TO CHICK-FIL-A, EVERYBODY UNDERSTANDS THAT.
THEY'RE ALWAYS GONNA SAY, MY PLEASURE.
AND THEY'RE ALWAYS, YOU'RE GONNA HAVE THE SAME INTERACTION WITH THEM.
WHETHER YOU'RE IN, YOU KNOW, SOUTH FLORIDA OR YOU'RE IN GEORGIA OR YOU'RE IN WEST VIRGINIA, YOU'RE GONNA HAVE THE SAME INTERACTION.
AND SO THAT'S THE CULTURE THAT WE WANT TO CREATE, UH, FOR OUR EMPLOYEES, THAT WE HAVE THE SAME STANDARDS AND THAT WE OPERATE IN THE SAME SPACE.
AND YES, THERE'S INDIVIDUALITY THAT'S ASSOCIATED WITH NOT, WE'RE NOT TRYING TO MAKE EVERYBODY ROBOTS, BUT WE'RE TRYING TO BE THAT STANDARD.
SO WHEN PEOPLE SAY, HEY, DID YOU HEAR ABOUT THE THINGS THAT LAUDERDALE LAKES IS DOING THAT THEY CAN CALL ANYBODY AND THEY CAN UNDERSTAND WHAT OUR MODEL IS.
WE'RE GONNA HIRE EMPLOYEES TO THIS STANDARD AND WE'RE GONNA MAKE SURE THAT CUSTOMER SERVICE IS A PRIORITY AND UNDERSTAND
[01:50:01]
THAT THEY REALIZE WHAT THE EXPECTATIONS ARE AND WE'RE GONNA MEET THE MOMENT.SO THIS IS WHAT THIS DOCUMENT REALLY DOES AND IT'S INTENDED TO ACCOMPLISH, IS TO REALLY SET FORTH WHAT THE EXPECTATIONS ARE.
WE'RE GONNA BE CELEBRATING A LOT OF THE, THE THINGS THAT OUR EMPLOYEES DO.
ONE OF THE THINGS THAT I, I HAVEN'T SEEN, AND I'VE HAD CONVERSATIONS WITH THE HR DIRECTOR, IS ACKNOWLEDGING SOME OF THE ACCOMPLISHMENTS THAT SOME OF OUR EMPLOYEES, WE'VE GOT A LOT OF GREAT PEOPLE THAT ARE GETTING ADVANCED DEGREES, THAT ARE GETTING CERTIFICATIONS, THAT ARE DOING SOME THINGS IN INCLEMENT WEATHER, LIKE DAYS LIKE TODAY THAT WE WANNA RECOGNIZE AND, AND SHOW THEM HOW MUCH WE APPRECIATE 'EM.
BECAUSE I WILL TELL YOU, THEY CAN DRIVE, YOU KNOW, ANY OTHER PLACE TO GET A JOB.
BUT WE WANNA MAKE SURE THAT WE REWARD AND WE RECOGNIZE THOSE ARE DOING EXCEPTIONAL WORK AND THAT WE, WE PROVIDE THEM THE RESOURCES AND THEY UNDERSTAND WHAT THE EXPECTATION IS.
SO IF THIS IS ACCEPTED BY THE BOARD, BY VIRTUE OF A RESOLUTION, WHEN WE BRING IT BACK, I PERSONALLY WILL GO TO EVERY DEPARTMENT AND PRESENT THE EXPECTATIONS TO THE EMPLOYEES AND THEY'RE GONNA SIGN IT.
I'M GONNA SIGN IT BECAUSE IT'S GONNA BE OUR PACK OR OUR AGREEMENT THAT IF YOU ABIDE BY THIS STANDARD, YOU'LL HAVE A LONG, SUCCESSFUL AND PROSPEROUS CAREER IN THE CITY OF LAUDERDALE LAKES.
AND WE'LL MAKE SURE THAT EVERYONE WE BRING ON THE TEAM UNDERSTANDS WHAT THE MISSION IS.
SO THAT'S WHAT THE INTENT BEHIND, UH, THE WE CARE STANDARD IS.
AND SO, UM, I WANTED TO BRING THIS BEFORE YOU AS, AS AN ITEM AND THEN ULTIMATELY BRING IT BACK BEFORE THE BOARD AS A SUBSEQUENT RESOLUTION FOR YOUR, UM, SUPPORT TO ESTABLISH THIS AS OUR, UH, STANDARD FOR OUR EMPLOYEES AND, AND OUR COMMUNITIES AND OUR BOARD AND THE LIKE COLLEAGUES.
AND IF WE CARE, THE OUTSIDER SHOULD KNOW THAT WE RARELY CARE.
THE QUICKER THE BETTER FOR THAT RESOLUTION.
COMMISSIONER HARRISON, THANK YOU VICE MAYOR.
UM, I, I TOO WANNA SAY THANK YOU.
ONE OF THE MAIN THINGS THAT ANNOYED ME WITH THE CITY IS WE CALL OURSELVES THE WE CARE CITY AND RESIDENTS.
I, I DON'T KNOW IF ANY OTHER COMMISSIONERS CAN ATTEST THIS, BUT RESIDENTS WILL COME UP TO THE, TO, TO US AND SAY, HOW YOU GUYS CALL YOURSELVES THE WE CARE CITY AND THIS, THAT, AND THE THIRD.
AND I, I WOULD PERSONALLY FEEL EMBARRASSED BECAUSE WE CAN'T DIRECT STAFF ON WHAT TO DO.
AND WE'VE BEEN WAITING FOR SOMEONE WITH YOUR TYPE OF LEADERSHIP WHO WE COULD TRUST TO DO JUST THAT.
SO, UH, I I REALLY WANNA SAY THANK YOU FROM THE BOTTOM OF MY HEART AS A COMMISSIONER.
UM, AND I ALSO WANTED TO SAY SOMETHING WHICH YOU ALREADY PROBABLY KNOW IS STANDARDS ARE ONLY AS GOOD AS THEY'RE BEING UPHELD.
SO, UH, JUST PROMISE US THAT WE'RE GONNA HAVE SOMETHING NOT STRICT, BUT SERIOUS IN PLACE WHERE WE'RE GONNA UPHOLD THESE STANDARDS.
'CAUSE I TOO AM BIG ON CUSTOMER SERVICE.
I, I DID A LOT OF CALL CENTERS AND, AND, AND THINGS OF THAT SORT.
AND CUSTOMER SERVICE IS A DIFFERENCE BETWEEN LEAVING SOMEBODY ON HOLD AND REALLY CHECKING IN WITH THEM EVERY TWO MINUTES SAYING, LISTEN, THIS IS WHAT I'M WORKING ON.
I'M GONNA BE RIGHT BACK TO YOU EVERY TWO MINUTES.
AND THAT MAKES THE DIFFERENCE FOR KEEPING PEOPLE SUBSCRIBED TO WHATEVER PROGRAM YOU HAVE GOING ON.
SO I HOPE THAT THE CITY OF LAUDERDALE LAKES CAN BE THE GOLD STANDARD IN BROWARD COUNTY AS TO HOW WE TREAT OUR RESIDENTS.
AND I'M REALLY SERIOUS ABOUT THAT.
SO THANK YOU COMMISSIONER CARLENE, MAXWELL WILLIAMS. UH, NO COMMENT.
I AGREE WITH THE, WHAT YOU GUYS ARE SAYING.
I, I TOO WANT TO SAY THANK YOU.
I DO BELIEVE IN EXCELLENCE, UM, AND I HAVE CALLED IN.
THIS IS MS. THOMAS NO TITLE AND WATCH HOW THE RESPONSE CAME BACK TO ME.
SO I TOO WANT TO SAY THANK YOU.
UM, I'M VERY BIG ON FOLLOWING THROUGH, FOLLOWING UP AND SAYING YOU'RE GONNA DO SOMETHING.
UM, MY MOM ALWAYS SAYS YOUR WORD IS YOUR BOND.
SO IF YOU SAY YOU'RE GONNA DO SOMETHING, DO IT.
AND THAT'S HOW TRUST IS BUILT AMONGST US.
AND I DO AGREE, UH, UH, CONSENSUS SENSES.
COMMISSIONER HARRISON, YOU HAVE MY CONSENSUS.
YOU HAVE MY CONSENT CONSENSUS.
UM, COMMISSIONER CARLENE MAXWELL WILLIAMS, YOU HAVE MINES ALSO.
[5.F. Discussion regarding Conditional Use Application No. LDA-26-4 and companion Applications Nos. LDA-26-9 (Landscaped Open Space Variance Request) and LDA-26-11 (Tree Separation from Lighting Variance Request) to allow a storage and distribution facility located at 3685 W. Oakland Park Boulevard in the Town Center (TC) Zoning District. (Tanja McCoy, Director of Development Services – tanjam@lauderdalelakes.org or 954-535-2482) ]
[01:55:01]
F SORRY, THE LAST ITEM.OH, MADAM VICE MAYOR MEMBERS THE BOARD.
THIS IS DISCUSSION REGARDING CONDITIONAL USE APPLICATION.
THIS ITEM WAS PART OF THE DISCUSSION THAT WE HAD EARLIER IN THE WORKSHOP.
AND THIS ITEM IS CONTAINED UNDER THE APPLICATION THAT IS A QUASI-JUDICIAL PROCEEDING.
UM, SO IF IT IS THE BOARD'S DESIRE, WE CAN, UM, WE CAN DISCUSS THIS MATTER.
BUT NO, THIS MATTER WAS DISCUSSED AND WE KNOW THAT TO BRING THE ADDITIONAL, UH, INFORMATION THAT WAS REQUESTED BY THE BOARD, ANY VISUAL AIDS INFORMATION THAT WAS PROVIDED TO THE PLANNING AND ZONING BOARD, UM, THE APPLICATION AS WELL.
AND THEN THE TYPES OF ITEMS THAT WERE STORED.
AND WHAT WE WILL DO IS WE'LL MAKE ANY MODIFICATIONS TO THE ACTUAL POSTED AGENDA AND THEN WE WILL ALSO EMAIL IT TO YOU, THE BOARD.
UM, AND SO YOU HAVE THAT AS WELL.
SO YOU'LL BE GETTING, UH, THOSE ADDITIONAL BITS OF INFORMATION THE BOARD REQUESTED THIS EVENING.
WELL, IF, UH, WHAT IS IT LOOKING AT, FIVE, SIX, ANY REPORTS, FUTURE MEETING IS AS NOTED.